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Conference Coordinator Jobs in Springfield, MA (NOW HIRING)

Gemma Power Systems

Office Assistant

Glastonbury, CT · On-site

$16.75 - $22/hr

Collaborate with staff to support meetings and events, including managing conference room schedules, coordinating front lobby digital messaging, preparing meeting materials and spaces, coordinating ...

Deloitte

Workday Financials Manager

Hartford, CT

... coordinated and occurring as needed, assisting with project management activities (or serving as ... conference room pilots (CRPs) functional configuration, testing, client user training * Business ...

Deloitte

Workday SCM Manager

Hartford, CT

... coordinated and occurring as needed, assisting with project management activities (or serving as ... conference room pilots (CRPs) functional configuration, testing, client user training * Business ...

Catholic Charities

Office Manager

Hartford, CT · On-site

This is a multi-faceted position that coordinates administrative support to the site, including a ... conference rooms at the Institute for the Hispanic Family (secure, set up room, order food - if ...

Catholic Charities

Office Manager

Hartford, CT · On-site

This is a multi-faceted position that coordinates administrative support to the site, including a ... conference rooms at the Institute for the Hispanic Family (secure, set up room, order food - if ...

Cushman & Wakefield

Senior Automation Engineer

Charlton, MA · On-site

$111K - $145K/yr

Participating in AE conference calls and coordinating with the AE central team to complete all required tasks * Traveling up to 10% Basic Qualifications: * Bachelor's degree in Electrical or ...

RTX

Executive Administrative Assistant

Hartford, CT · On-site

Manage logistics for executive visits or events by coordinating with local site contacts (reception, catering, security, IT, facilities) when needed. * Secure conference rooms and ensure materials ...

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All JobsConference JobsConference Coordinator JobsConference Coordinator Jobs in Springfield, MA

Conference Coordinator information

See Springfield, MA salary details

$7

$23

$33

How much do conference coordinator jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for conference coordinator in Springfield, MA is $23.75, according to ZipRecruiter salary data. Most workers in this role earn between $19.66 and $26.11 per hour, depending on experience, location, and employer.

What is the difference between Conference Coordinator vs Event Planner?

AspectConference CoordinatorEvent Planner
CredentialsTypically requires a degree in hospitality, communications, or related fields; certifications like CMP are commonSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentPrimarily in corporate, academic, or nonprofit settings organizing conferences and seminarsWorks across various events including weddings, parties, corporate events, and festivals
Employer & IndustryEmployers include corporations, universities, associations, and nonprofitsEmployers range from event planning companies to individual clients and corporations

While both roles involve planning and coordinating events, a Conference Coordinator specializes in organizing conferences, seminars, and large meetings, often within corporate or academic settings. An Event Planner has a broader scope, handling diverse events like weddings, parties, and festivals. The skills and credentials overlap, but the focus and environment differ.

What are the key skills and qualifications needed to thrive as a conference coordinator, and why are they important?

To thrive as a Conference Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or business. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure help you stand out in this role. These skills ensure seamless event execution, positive attendee experiences, and effective management of logistics and vendor relationships.

What is a conference coordinator?

A conference coordinator is responsible for planning and organizing convention events on behalf of clients. As a conference coordinator, your job duties include creating the conference schedule, booking speakers, reserving a venue, securing audiovisual and other equipment, arranging for catering, getting sponsorships, overseeing marketing efforts, and serving as the primary point of contact. You are also responsible for making sure the conference event runs smoothly and that post-conference cleanup is flawless. The qualifications for a career as a conference coordinator typically include a relevant associate or bachelor’s degree, event planning experience, and strong organizational and logistics skills.

What does a conference coordinator do?

A conference coordinator plans, organizes, and manages all aspects of conferences and events, including logistics, scheduling, vendor coordination, and attendee registration. They often use event management software and require strong organizational and communication skills to ensure successful events.

What are some common challenges a conference coordinator faces during event planning and execution?

Conference Coordinators often encounter challenges such as managing last-minute changes, handling unexpected technical issues, and ensuring clear communication among multiple stakeholders. Balancing the needs of attendees, speakers, and vendors requires strong organizational and problem-solving skills. Additionally, tight deadlines and budget constraints can add pressure, but effective teamwork and adaptability help overcome these hurdles. Regular collaboration with marketing, logistics, and AV teams is essential for a smooth event experience.
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Conference Coordinator jobs near you
Infographic showing various Conference Coordinator job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $49,400 per year, or $23.8 per hour.

Executive Assistant - Supporting two VP's

Ensign-Bickford Industries, (EBI)

Simsbury, CT • On-site

Full-time

Posted 5 days ago

Job description

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions.Click here to learn more.
Job Description
Job Summary:
EBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations and VP and General Manager of Programs and Strategy in Simsbury, CT. This role is designed as a strategic development opportunity, preparing the successful candidate for greater responsibility and leadership within the executive support function.
This onsite role is a fast-paced, high-visibility role where you'll play a key part in keeping our leadership team operating smoothly and efficiently. You'll also have the opportunity to contribute across departments, manage events, and support core business functions. If you're someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead-this role is for you.
Key Responsibilities:
  • Provide high-level administrative support to VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting.
  • Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.
  • Maintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders.
  • Coordinate internal and external events such as town halls, team-building activities, and leadership sessions.
  • Assist with facilities-related projects such as renovation coordination and safety committee activities.
  • Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed.
  • Provide flexible administrative support to other departments as needed.
  • Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment.

Requirements:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management.
  • Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.
  • Strong verbal and written communication skills.
  • Demonstrated ability to handle confidential information with professionalism and discretion.
  • Comfortable interacting with all levels of staff, including executive leadership and external stakeholders.
  • Eagerness to take on special projects and continuously expand your skill set.

Preferred Qualifications:
  • Bachelor's degree is strongly preferred in Business Administration, Communications, or a related field.
  • Associate degree accepted with substantial relevant experience (10+ years in executive-level administrative support).
  • Minimum of 10 years of administrative or office management experience.
  • Prior experience supporting senior or executive leadership.
  • Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint.
  • Exposure to visual management systems and process improvement tools.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

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