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Event Coordination Assistant Jobs in Indiana (NOW HIRING)

West Noble School Corporation

WNE PE Assistant

Ligonier, IN · On-site

$12.25 - $15.50/hr

Administrative & Event Coordination: Assist administrators with tracking attendance, maintaining activity logs, and coordinating logistics for school-wide physical events (e.g., Field Day, fitness ...

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Event Coordination Assistant information

What does an event coordination assistant do?

An Event Coordination Assistant supports event planners and coordinators by helping organize, plan, and execute various types of events such as conferences, weddings, and corporate gatherings. Their responsibilities often include managing schedules, communicating with vendors, handling logistics, preparing materials, and assisting with on-site event setup and breakdown. This role requires strong organizational and communication skills, attention to detail, and the ability to work well under pressure. Event Coordination Assistants are essential in ensuring events run smoothly and efficiently.

What are the key skills and qualifications needed to thrive as an event coordination assistant?

To thrive as an Event Coordination Assistant, you need strong organizational abilities, attention to detail, and basic knowledge of event planning processes, often supported by a relevant associate degree or prior experience. Familiarity with event management software (such as Cvent or Eventbrite), scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving skills help you stand out when supporting clients and collaborating with vendors. These skills ensure seamless event execution, client satisfaction, and the ability to manage unexpected challenges efficiently.

What are some common challenges an event coordination assistant might face when managing multiple events simultaneously?

Event Coordination Assistants often juggle several projects at once, which can lead to challenges such as overlapping deadlines, shifting client priorities, and last-minute changes from vendors or venues. Staying organized with detailed timelines and clear communication is crucial for managing these competing demands. Collaborating closely with team members and using project management tools can help ensure tasks are completed accurately and on schedule, minimizing stress and potential errors.

What is the difference between Event Coordination Assistant vs Event Planner?

AspectEvent Coordination AssistantEvent Planner
CredentialsHigh school diploma or equivalent; certifications like Certified Meeting Professional (CMP) beneficialSimilar credentials; often requires more extensive experience and certifications
Work EnvironmentSupportive role, assisting with logistics and administrative tasksLeading the planning process, client interactions, and overall event management
Employer & Industry UsageEvent planning companies, corporate events, weddings, conferencesEvent planning agencies, corporate clients, large-scale events

The main difference is that an Event Coordination Assistant provides support and handles logistical tasks under supervision, while an Event Planner manages the entire event planning process, including client communication and decision-making. Both roles require similar credentials and work in related environments, but the level of responsibility varies.

What are the most commonly searched types of Event Coordination jobs in Indiana?

The most popular types of Event Coordination jobs in Indiana are:

What are popular job titles related to Event Coordination Assistant jobs in Indiana?

For Event Coordination Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Event Coordination Assistant jobs in Indiana look for?

The top searched job categories for Event Coordination Assistant jobs in Indiana are:

What cities in Indiana are hiring for Event Coordination Assistant jobs?

Cities in Indiana with the most Event Coordination Assistant job openings:

Event Coordination Assistant jobs near you

Community & Events Coordinator

Monrovia, IN

Holder Construction
Construction • 1 - 5K employees

9.1

Company rating: 9.1 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

Great coworkers

People enjoy working here

Good employer

Learn more about Holder Constructionexternal

Full-time

Re-posted 9 days ago

Job description

Holder Construction is seeking a Community & Events Coordinator to support our MNO Data Center project in Monrovia, Indiana. This is an onsite, projectbased role focused on local community engagement, events, and coordination tied directly to active construction operations.
The position works closely with the project leadership team, client representatives, and local stakeholders to support community outreach, siterelated events, and daytoday coordination throughout the life of the project.
This is a handson role for someone who is organized, peopleoriented, and comfortable representing a large construction project in a smallcommunity setting.
 
Key Responsibilities
Community Engagement & Local Outreach
  • Serve as Holder's onsite point of contact for community groups, neighbors, schools, chambers, and civic organizations related to the MNO project
  • Support community outreach efforts, local initiatives, and sponsorships connected to project activity
  • Coordinate site tours, community meetings, and outreach events as appropriate
  • Help foster and maintain positive relationships with local stakeholders throughout construction
Events & Project Coordination
  • Plan and support projectrelated events, including groundbreakings, milestones, ribbon cuttings, open houses, and community engagement events
  • Manage event logistics such as scheduling, vendors, catering, invitations, and onsite execution
  • Coordinate with project leadership, owner representatives, trade partners, and local officials as needed
  • Support accurate tracking and documentation of event and outreach activities
Communications & Documentation Support
  • Assist with local project communications in coordination with project leadership and the project owner
  • Prepare light materials for events and outreach (signage, agendas, handouts, talking points)
  • Track and organize records of community interactions, events, and outreach efforts
  • Provide summaries and basic reporting to project leadership and the project owner
Internal Project Support
  • Work closely with the onsite project team to align community and event efforts with jobsite operations
  • Support visits from Holder leadership, client representatives, and other stakeholders
  • Help ensure materials and messaging align with approved project standards and branding
  • Support planning and execution of intern and workforcerelated events, including site orientations and engagement activities
Qualifications & Skills
  • 2-5 years of experience in community relations, event coordination, operations support, communications, or a related field
  • Strong organizational, coordination, and followthrough skills
  • Comfortable managing multiple tasks and working independently in an active jobsite environment
  • Strong interpersonal and communication skills
  • Willingness to support broader project and team needs as they arise
  • Comfortable interacting with the public and representing an active construction project
  • Experience with construction, large developments, infrastructure, or industrial projects is a plus
  • Familiarity with the Monrovia / Morgan County area is a plus

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