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Event Contracting Jobs in Indiana (NOW HIRING)

Boyd Gaming

EVENT MEETING MANAGER

Florence, IN · On-site

The Event Meeting Manager is responsible for prospecting, contracting, planning and managing the execution of events, with a focus on Wedding and Social market segmentation, for Belterra Casino ...

New

Boyd Gaming

EVENT MEETING MANAGER

Florence, IN · On-site

The Event Meeting Manager is responsible for prospecting, contracting, planning and managing the execution of events, with a focus on Wedding and Social market segmentation, for Belterra Casino ...

New

Real Services

Marketing & Events Manager

South Bend, IN · On-site

$50K - $58K/yr

... event communications, and donor recognition activities that support fundraising and advancement initiatives. * Manage relationships with contracted marketing vendors by negotiating services ...

New

Journeyman Distillery

Event Server

Valparaiso, IN · On-site

Review Event Sheets and floorplan at the beginning of each shift to ensure the room is set as contracted. * Be in communication with the Event Manager or lead sever regarding any special needs ...

Three Oaks Michigan

Event Bartender

Valparaiso, IN · On-site

Review Event Sheets and floorplan at the beginning of each shift to ensure the room is set as contracted. * Mix ingredients to prepare cocktails. * Prepare syrups, juices, prepare kegs, and any other ...

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Event Contracting information

What is the highest paying job in the event industry?

In the event industry, high-paying roles include event executive directors and senior production managers, who oversee large-scale events and manage budgets. These positions typically require extensive experience, leadership skills, and often involve working with complex logistics and specialized equipment. Salaries for top-level event professionals can exceed six figures annually depending on the scope and scale of events managed.

What are the key skills and qualifications needed to thrive as an Event Contracting Specialist, and why are they important?

To thrive as an Event Contracting Specialist, you need strong negotiation, organizational, and project management skills, often supported by a background in event management, hospitality, or business. Familiarity with contract management software, CRM systems, and industry-standard event planning tools is typically required. Excellent interpersonal skills, attention to detail, and the ability to multitask under pressure help you build client relationships and manage complex logistics. These skills are crucial for securing favorable contracts, ensuring smooth event execution, and maintaining client satisfaction in a competitive industry.

What does an event contractor do?

An event contractor is responsible for planning, coordinating, and executing events such as conferences, weddings, or festivals. They handle tasks like venue setup, vendor management, and ensuring the event runs smoothly, often working under tight deadlines and requiring strong organizational skills. They may also oversee contracts, budgets, and logistics to ensure client expectations are met.

What are some common challenges faced in event contracting, and how can professionals effectively address them?

Event contracting professionals often encounter challenges such as last-minute changes to event requirements, negotiating with multiple vendors, and ensuring all contract details comply with legal regulations. Effective communication, meticulous attention to detail, and proactive problem-solving are essential to navigate these situations. Building strong relationships with vendors and maintaining thorough documentation throughout the contracting process also helps prevent misunderstandings and ensures smoother event execution.

What is the difference between Event Contracting vs Event Planning?

AspectEvent ContractingEvent Planning
Primary FocusSecuring services, vendors, and contracts for eventsDesigning, organizing, and coordinating event details
CredentialsContract management, negotiation skillsProject management, organizational skills
Work EnvironmentVendor negotiations, contract review, client meetingsEvent design, logistics coordination, onsite management

Event Contracting involves negotiating and securing services and vendors through contracts, focusing on legal and financial aspects. Event Planning centers on designing the event, coordinating logistics, and ensuring all details come together smoothly. While they overlap, Event Contracting emphasizes contractual agreements, whereas Event Planning emphasizes overall event execution.

How much does an event coordinator charge per hour?

Event coordinators typically charge between $25 and $75 per hour, depending on experience, location, and the complexity of the event. Rates may also vary based on whether the coordinator is freelance or works for an agency, and additional costs for specialized skills or tools may apply.

How to become an event contractor?

To become an event contractor, you typically need relevant experience in event planning, management, or related fields, along with strong organizational and communication skills. Gaining knowledge of industry tools and obtaining certifications such as Certified Meeting Professional (CMP) can enhance your credentials. Building a network and understanding contract negotiations are also important for success in this role.

What is event contracting?

Event contracting involves creating and managing agreements between clients and service providers for events such as conferences, weddings, or corporate gatherings. Professionals in this field negotiate terms, outline responsibilities, and ensure all legal and logistical requirements are met to guarantee a successful event. Their work helps prevent misunderstandings and protects the interests of all parties involved in the event planning process.
What are popular job titles related to Event Contracting jobs in Indiana? For Event Contracting jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Event Contracting jobs in Indiana look for? The top searched job categories for Event Contracting jobs in Indiana are:
What cities in Indiana are hiring for Event Contracting jobs? Cities in Indiana with the most Event Contracting job openings:
Event Contracting jobs near you

Catering Event Sales Coordinator

CONNER PRAIRIE GROUP

Fishers, IN • On-site

Full-time

Posted 20 days ago

Job description

Principal Function: The Catering Event Sales Coordinator is responsible for supporting the catering department in event sales and coordination, menu coordination, event execution and client communication. Excellent communication, organization and customer support skills are required for success in this role.
Essential Duties and Responsibilities: Duties include, but are not limited to:
  1. Communicates to internal and external clients and coordinates event details.
  2. Fields leads from various sources, answering client questions and leading client showing for all banquet spaces.
  3. Creates sales proposals/ contracts for event space rentals and catering department services.
  4. Maintains organizational calendar based on events contracted.
  5. Requires proficiency with computers and willingness to learn new systems.
  6. Maintains financial records including all client payments for services.
  7. Collaborates with Banquet Supervisor in event coordination and execution by providing accurate details from the client planning process.
  8. Coordinates admission and CP experience activities.
  9. Supports day-of event hospitality and client communication.

Supervisory Responsibilities: No direct supervisory responsibilities. Leads banquet support staff as needed to provide excellent service and experience for clients and guests.
Education and/or Experience: High School education or GED required. Experience in sales, banquet, catering and event management preferred.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the organization. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Competencies:To perform this job successfully, all employees at Conner Prairie should demonstrate the following competencies:
  • Customer Service - Responds to requests for service and assistance; Manages difficult or emotional customer situations focusing on listening without interrupting and keeping one's emotions under control; Solicits customer feedback to improve service; Maintains confidentiality and meets commitments; Remains open to others' ideas and tries new things.
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality/Quantity - Demonstrates accuracy and thoroughness; Looks for ways to promote and improve quality; Applies feedback to improve performance; Monitors own work to ensure quality; Meets productivity standards; Completes work in a timely manner; Strives to increase productivity and works quickly.
  • Safety/Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
  • Attendance/Punctuality/Dependability - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and events on time; Follows instructions; Responds to management's direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternative plan.

Job-related Competencies - To perform this job successfully, employees in this job should demonstrate the following competencies:
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; changes approach or method to best fit the situation; Able to deal with frequent change, delays or unexpected events.
  • Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Other Skills and Abilities: The following skills and abilities are either required or desired.
  • Computer software skills required include: Microsoft Outlook, Word, Excel and PowerPoint.
  • A working knowledge of health and safety regulations is desired.
  • ServSafe Food Handler certification is required. Option to complete certification once hired will be offered.
  • A working knowledge of inventory systems is desired.
  • The ability to speak, read and write in English is required. Spanish is desired.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently will stand; walk; and lift and/or move up to 50 pounds. The employee occasionally will climb or balance; stoop, kneel, crouch or crawl; and taste or smell.
Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).
Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
While performing the duties of this job, the employee regularly is exposed to working in wet or humid conditions (non-weather), and outdoor weather conditions. The employee will occasionally work near moving mechanical parts, in high, precarious places, near fumes or airborne particles, toxic or caustic chemicals, extreme cold (non-weather), extreme heat (non-weather), risk of electrical shock, and work with explosives. The noise level in the work environment is usually quiet to moderate.
Conner Prairie is generally open from 10:00 a.m. to 5:00 p.m., Tuesday through Sunday, this position will be required to work beyond these hours and when open for special events.

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