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Entry Level Hubspot Admin Jobs (NOW HIRING)

Daniels Health

Sales Representative

Ellenwood, GA

This is an entry-level position ideal for someone eager to build a career in sales. You'll play a ... Administer and maintain the CRM system (Salesforce), ensuring accurate data and insights for the ...

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Daniels Health

Sales Representative

Ellenwood, GA · On-site

$55K - $65K/yr

This is an entry-level position ideal for someone eager to build a career in sales. You'll play a ... Administer and maintain the CRM system (Salesforce), ensuring accurate data and insights for the ...

Daniels Health

Sales Representative

Ellenwood, GA · On-site

$55K - $65K/yr

This is an entry-level position ideal for someone eager to build a career in sales. You'll play a ... Administer and maintain the CRM system (Salesforce), ensuring accurate data and insights for the ...

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All JobsEntry Level Hubspot Admin Jobs

Entry Level Hubspot Admin information

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How much do entry level hubspot admin jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for entry level hubspot admin in the United States is $19.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

What is the difference between Entry Level Hubspot Admin vs Marketing Coordinator?

AspectEntry Level Hubspot AdminMarketing Coordinator
CredentialsBasic Hubspot certifications, familiarity with CRM toolsMarketing degree or related experience, certifications optional
Work EnvironmentDigital marketing teams, CRM managementMarketing departments, campaign planning
Industry UsageCommon in tech, SaaS, digital agenciesWidespread across various industries including retail, healthcare
Search/Comparison IntentUnderstanding CRM admin roles, entry-level CRM jobsMarketing roles, campaign coordination

The Entry Level Hubspot Admin primarily focuses on managing and optimizing Hubspot CRM systems, requiring basic certifications and technical skills. In contrast, a Marketing Coordinator handles broader marketing campaigns, often with a marketing degree and less technical CRM focus. While both roles support marketing efforts, the Hubspot Admin is more technical and CRM-specific, whereas the Marketing Coordinator emphasizes campaign execution and strategy.

What are some common challenges faced by entry level HubSpot Admins, and how can I overcome them?

Entry level HubSpot Admins often encounter challenges such as learning the platform's full range of features, managing data quality, and supporting diverse user requests. It's normal to feel overwhelmed at first, but setting aside time for hands-on practice, following HubSpot Academy tutorials, and joining user communities can help accelerate your learning curve. Additionally, collaborating closely with sales, marketing, and support teams will give you valuable context on how HubSpot is used across the organization, making it easier to anticipate needs and troubleshoot effectively.

What are the key skills and qualifications needed to thrive as an Entry Level HubSpot Admin, and why are they important?

To thrive as an Entry Level HubSpot Admin, you need a basic understanding of CRM concepts, data management, and digital marketing principles, often complemented by a relevant degree or coursework. Familiarity with the HubSpot platform, including its automation tools, reporting features, and potentially a HubSpot certification, is highly beneficial. Strong attention to detail, problem-solving abilities, and effective communication skills are important soft skills for this role. These skills and qualities are crucial for ensuring accurate CRM management, supporting marketing operations, and facilitating smooth collaboration across teams.

What are Entry Level HubSpot Admins?

Entry Level HubSpot Admins are professionals responsible for managing and maintaining HubSpot, a popular customer relationship management (CRM) and marketing automation platform, at a basic or beginner level. Their duties typically include setting up user accounts, managing contact databases, assisting with email campaigns, and ensuring data accuracy. They may also support sales and marketing teams by generating reports and troubleshooting basic issues within the platform. Entry level admins often work under the guidance of more experienced HubSpot users and help organizations use HubSpot efficiently for their business needs.
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Entry Level Hubspot Admin jobs near you

Client Experience & Administrative Coordinator

Nova Analytic Labs

Portland, ME • On-site

$40 - $60K/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 26 days ago

Job description


Client Experience & Administrative Coordinator
Location: Portland, Maine
Job Type: Full-TimeOn-Site
Industry: Cannabis & Environmental Testing (PFAS)
Compensation: $40 - $60,000
About Nova Analytic Labs
Nova Analytic Labs is a science-driven startup operating at the intersection of cannabis compliance and PFAS testing innovation. We are building a culture of excellence, accountability, and client-focused service. As we scale operations, we're seeking a sharp, capable, and tech-savvy Client Experience & Administrative Coordinator to help lead our front office operations and client interfacing systems.
This is not a traditional receptionist or entry-level admin role. You'll play a key role in ensuring that our clients-ranging from cultivators to municipal agencies-receive timely, accurate service, and that our internal systems are streamlined, documented, and optimized. The ideal candidate is organized, responsive, and capable of working across multiple platforms to support operations and manage client engagement.
Key Responsibilities
Client Experience & Communication
  • Serve as the first point of contact for client inquiries (phone, email, chat, walk-ins).
  • Coordinate onboarding of new clients, including intake forms, SOP sharing, and CRM profile setup.
  • Follow up with clients regarding sample submissions, testing status, or invoicing.
  • Manage inbound messages and route to the appropriate internal team members.
  • Track and resolve customer issues promptly, documenting all communications in the CRM.
Administrative & Operational Coordination
  • Own scheduling logistics for field samplers, lab pickups, and technician support.
  • Maintain and organize internal documentation, compliance records, and audit materials.
  • Assist with customer invoicing and follow-ups related to payments or lab credits.
  • Support the Laboratory Director and QA Officer with recordkeeping, scheduling, and reporting tasks.
  • Monitor key operations dashboards and maintain status reports for leadership.
Technology & Systems Administration
  • Manage CRM and client portals (preferably in Zoho CRM, Zoho Desk, Zoho Creator or similar platforms).
  • Configure, troubleshoot, and optimize SaaS platforms, forms, and workflows as a super admin.
  • Collaborate with IT or external vendors to maintain system integrity and user access controls.
  • Build automations, custom views, or reports within CRM and ticketing systems.
  • Administer internal apps or dashboards-no coding required, but ability to understand, test, and manage configurations is essential.

Qualifications
  • Required:
    • 2-4 years in a client services, operations, or administrative coordinator role
    • Demonstrated experience with CRM tools, preferably Zoho suite or similar (Salesforce, HubSpot, Monday.com)
    • Strong Excel/Google Sheets skills (filters, pivot tables, lookups, conditional logic)
    • Proven comfort managing web-based systems and working across multiple tabs and apps daily
    • Excellent verbal and written communication; confident on the phone and via email
    • Ability to troubleshoot and configure software, build templates/forms, and manage user roles
  • Preferred:
    • Familiarity with the cannabis industry, environmental consulting, or regulatory compliance
    • Experience with Zoho Creator, Flow, Forms, Books, or other low-code/no-code platforms
    • Exposure to lab operations, sample chain of custody, or scientific testing environments
    • Bonus if you've coded or used Zapier, Make (Integromat), or other automation platforms

What You'll Get
  • A front-row seat in a high-growth testing lab
  • Autonomy, responsibility, and clear paths for advancement
  • Cross-training in both cannabis and environmental testing sectors
  • Opportunity to shape client workflows, operational systems, and digital infrastructure from the ground up

Requirements
  • Advanced computer skills and ability to configure and program various SaaS software platforms used in day-to-day management of tasks, communication, finances, CRM etc. Experience with Zoho platform is a plus.
  • Bachelor degree with management experience preferred
  • 2 years college coursework or high school diploma
  • 1-3 years of administrative experience, supervisory role preferred
  • Preferred experience in the cannabis testing, food testing or environmental testing field

Benefits
Health, dental and vision plans available
Profit sharing plan
3-5 weeks PTO
401k

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