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Entry Level Event Assistant Jobs in Indiana (NOW HIRING)

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Entry Level Event Assistant information

What does an entry level event assistant do?

An Entry Level Event Assistant supports the planning and execution of events by handling various administrative and organizational tasks. Their duties often include preparing materials, setting up venues, coordinating with vendors, assisting attendees, and ensuring events run smoothly. They work under the direction of event managers or coordinators and help with both pre-event preparations and on-site operations. This role is ideal for individuals looking to gain experience in event planning and management.

What are the key skills and qualifications needed to thrive as an entry level event assistant?

To thrive as an Entry Level Event Assistant, you need strong organizational abilities, attention to detail, and basic knowledge of event planning processes, often supported by a high school diploma or relevant coursework. Familiarity with event management software, spreadsheets, and scheduling tools is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt quickly and provide valuable support during events. These skills ensure events run smoothly, client expectations are met, and unforeseen challenges are handled efficiently.

What are some common challenges faced by entry level event assistants, and how can they be overcome?

Entry Level Event Assistants often encounter challenges such as managing multiple tasks under tight deadlines, adapting to last-minute changes, and maintaining clear communication among team members and vendors. To succeed, it's important to stay organized, prioritize tasks effectively, and remain flexible when plans shift. Building strong relationships with your team and being proactive in offering support can also help you navigate the fast-paced environment typical of event planning.

What is the difference between Entry Level Event Assistant vs Event Coordinator?

AspectEntry Level Event AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer relevant courseworkBachelor's degree in hospitality, marketing, or related field often preferred
Work EnvironmentAssist with event setup, registration, and support tasks, often in team settingsOversees event planning, manages vendors, and coordinates logistics
Employer & Industry UsageEntry-level roles in event planning companies, venues, or corporate eventsMid-level roles in event planning firms, corporate, or nonprofit organizations

While Entry Level Event Assistants support event teams with basic tasks, Event Coordinators take on more responsibility in planning and managing entire events. The assistant role is ideal for gaining experience, whereas the coordinator role involves overseeing the event process from start to finish.

How to get a job in event planning with no experience?

Entry level event assistants can start by gaining relevant skills through volunteering, internships, or online courses in event coordination and customer service. Building a strong resume that highlights organization, communication, and multitasking abilities can improve chances, and networking with industry professionals can lead to opportunities even without prior experience.

What qualifications do entry level event assistants need?

Entry level event assistants typically need a high school diploma or equivalent and strong communication, organizational, and customer service skills. Some positions may require basic knowledge of event planning tools or the ability to work flexible hours, including evenings and weekends.

What skills do you need to be an entry level event assistant?

An entry level event assistant needs strong organizational and communication skills to coordinate event details and interact with clients and vendors. Basic knowledge of event planning tools, such as spreadsheets or scheduling software, and the ability to work in a fast-paced environment are also important. Attention to detail and a positive attitude help ensure successful event execution.

What are the most commonly searched types of Entry Level Event jobs in Indiana?

The most popular types of Entry Level Event jobs in Indiana are:

What are popular job titles related to Entry Level Event Assistant jobs in Indiana?

For Entry Level Event Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Entry Level Event Assistant jobs in Indiana look for?

The top searched job categories for Entry Level Event Assistant jobs in Indiana are:

What cities in Indiana are hiring for Entry Level Event Assistant jobs?

Cities in Indiana with the most Entry Level Event Assistant job openings:

Infographic showing various Entry Level Event Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Life Skills Instructional Assistant

Indianapolis, IN • On-site

$17.14/hr

Full-time

Re-posted 26 days ago


Job description

Position Type:
Support Staff/Life Skills Instructional Assistant
Date Posted:
8/18/2026
Location:
Warren Central High School
Closing Date:
Until filled
JOB TITLE
Instructional Assistant (Special Education: Self-Contained LIFE)
FLSA CLASSIFICATION
Non-exempt, hourly employee.
WORK DAYS
179 days (those days when students are scheduled to attend school)
STANDARD HOURS
PER DAY
7 hours per day (not including a 30-minute unpaid duty-free meal break)
WORK YEAR
The Instructional Assistant is scheduled to work all days when students are scheduled to attend school, depending on which calendar the school follows.
SALARY SCHEDULE & BENEFITS
The Instructional Assistant is paid on the "Instructional Assistants" salary schedule for the designated program, level 3, and is eligible for benefits on the "Support Staff" benefits schedule on the 1st day of the month, after your 60th day of employment. Starting pay $17.14 per hour.
REPORTS TO
The Instructional Assistant is supervised by one or more teachers. Instructional Assistants and teachers report to the building Principal or designee.
SUPERVISES
The Instructional Assistant does not supervise any other employee(s).
SUMMARY OF DUTIES:
Under direct supervision, as a Classroom Instructional Assistant in Special Education, you will play a crucial role in providing support to students with diverse learning needs. Your primary responsibility will be to assist the Special Education teacher in creating a positive and inclusive learning environment, fostering the academic and social development of students with disabilities. This role primarily serves in a classroom setting, assisting a Special Education Teacher. Depending on the student's needs, some positions may require physical assistance and flexibility to adapt to changing situations. Work hours align with the school schedule, with occasional school meetings and events. The Instructional Assistant performs related work as directed.
ESSENTIAL FUNCTIONS:
  1. Student Support:
    1. Provide one-on-one or small group assistance to students with special needs, helping them with academic, organization, and communication skills.
    2. Assists students in achieving their goals that require physical and emotional support with successfully navigating classroom, cafeteria and school-related experiences as outlined by their IEP and teacher direction.
    3. Participate in community based instruction, supporting school and community jobs and skill development.
  2. Behavioral Support and Safety & Health:
    1. Implement behavior management strategies, following Individualized Education Plans (IEPs), to support students' emotional and behavioral development.
    2. Ensure the safety and well-being of students at all times, following established protocols for medical and emergency situations.
    3. Receives NCI training in order to promote de-escalation and safety.
    4. Assists students with daily living skills, such as dressing, eating, lavatory needs, grooming, medical needs, and personal hygiene as appropriate to individual development. Complies with personal hygiene rules and standard sanitation procedures.
  3. Assistive Technology: Familiarize students with assistive technology tools and aid them in using these devices to enhance their learning and/or communication needs.
  4. Classroom Preparation: Collaborate with the teacher to prepare instructional materials, adapt curriculum, and create a supportive classroom environment.
  5. Data Tracking:
    1. Collect and record data on student progress and behavior, ensuring accurate documentation for IEP progress reports and meetings.
    2. Reinforce behaviors that demonstrate student's successful achievement and growth of identified goals.
  6. Inclusion: Facilitate the inclusion of students with disabilities into general education classroom activities, ensuring they have equal access to the curriculum.
  7. Communication: Maintain open and effective communication with the teachers and other specialists involved in the students' education.
  8. Professional Development: Stay informed about best practices in special education and participate in training opportunities to improve your skills and knowledge.
  9. Performs other duties as assigned by the supervisor or designee.

NON-ESSENTIAL FUNCTIONS:
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
  1. Performs related duties as directed.

ENTRY-LEVEL REQUIREMENTS:
1. EDUCATION/TRAINING: High School diploma or GED is required; an Associate's degree or higher, or at least sixty (60) semester hours from an accredited institution of higher education is preferred. (Official transcripts are required to validate education.)
2. EXPERIENCE: Previous vocational training or work experience with school-age children with special needs is preferred.
3. CERTIFICATIONS &/OR LICENSES: Able to meet the requirements of a paraprofessional as outlined in ESSA. Pass the required Expanded Criminal History Check and Expanded Child Protection Index Check. Must have at least an associate's degree or two years of college or passed the ParaPro Assessment. Highlander Park offers the ParaPro Assessment at no cost for all Warren Township prospective employees. Testing is offered Monday through Thursday at 9:00 a.m. and 5:30 p.m. To register for your free assessment, email adulteducation@warren.k12.in.us or call 317-532-3000.
4. OTHER: Ability to perform the essential functions, meet the performance aptitudes, and fulfill the physical/sensory/environmental requirements of the job (with or without reasonable accommodations) is required. Understanding of the developmental, physical and emotional behaviors and challenges of students with moderate-to-profound intellectual, physical, and/or emotional disabilities; with demonstrated stress management skills; ability to fulfill the dexterity and physical requirements of the work, and effectively attend to special needs of school age children.
  • Patience, empathy, and strong communication skills.
  • Ability to follow IEPs and adapt instructional strategies accordingly.
  • Physical ability to assist students with mobility and personal care needs if necessary.
  • Flexibility.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, or responsibilities associated with it. The school may revise this job description as needed.
PERFORMANCE APTITUDES:
  1. Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.
  2. Human Interaction: Requires the ability to assist students and staff by action or interaction in carrying out specialized therapeutic or physical care plans and procedures.
  3. Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of special needs equipment and devices.
  4. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and advisory data and information.
  5. Mathematical Aptitude: Depending on the school grade classroom of assignment, may require the ability to perform addition, subtraction, multiplication, and division; may require ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
  6. Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
  7. Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

PHYSICAL REQUIREMENTS: Tasks involve the ability to exert very heavy physical effort in very heavy work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and the lifting, carrying, pushing, and/or pulling of heavy objects and materials (up to 100 pounds) and occasionally heavier items (100 pounds or over).
SENSORY REQUIREMENTS: Most tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.
ENVIRONMENTAL FACTORS: Tasks are regularly performed with exposure to adverse environmental conditions, such as violence when working with children with severe emotional or intellectual disabilities.
Attachment(s):
  • 2026 Benefits for Support Staff.pdf
  • MSD Warren_Benefit Guide_2026.pdf