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Entry Level Event Coordinator Jobs in Indiana (NOW HIRING)

Unitek Learning

Admissions Coordinator

Notre Dame, IN · On-site

$23/hr

This entry-level, campus-based role is ideal for someone who is detail-oriented, organized, and ... campus events such as orientations, graduations, and student engagement activities. * Key ...

Kimley-Horn

Marketing Coordinator

Indianapolis, IN

$40K - $55K/yr

Kimley-Horn is looking for an entry-level Marketing Coordinator to join our Midwest Marketing team ... Coordinate other special projects such as conferences, open houses, and client events * Interview ...

Kimley-Horn

Marketing Coordinator

Indianapolis, IN

$40K - $55K/yr

Overview Kimley-Horn is looking for an entry-level Marketing Coordinator to join our Midwest ... Coordinate other special projects such as conferences, open houses, and client events * Interview ...

Kimley-Horn

Marketing Coordinator

Indianapolis, IN · On-site

$40K - $55K/yr

Overview Kimley-Horn is looking for an entry-level Marketing Coordinator to join our Midwest ... Coordinate other special projects such as conferences, open houses, and client events * Interview ...

Kimley-Horn

Marketing Coordinator

Indianapolis, IN · On-site

$40K - $55K/yr

Overview Kimley-Horn is looking for an entry-level Marketing Coordinator to join our Midwest ... Coordinate other special projects such as conferences, open houses, and client events * Interview ...

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Entry Level Event Coordinator information

See Indiana salary details

$12

$23

$36

How much do entry level event coordinator jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for entry level event coordinator in Indiana is $23.28, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $26.30 per hour, depending on experience, location, and employer.

What does an entry level event coordinator do?

An entry-level event coordinator oversees planning for a special event. In this job, your duties include meeting with your client to define their needs and goals. You make a plan and present it to the client for approval and then create a budget and coordinate with vendors and staff to ensure that everything happens as planned. Entry-level coordinators can assist experienced event planners while they gain experience. Your responsibilities also include working to manage the event as it is happening. Event coordinators can work on meetings, conferences, corporate gatherings, weddings, private parties, or promotional and marketing events.

What are the key skills and qualifications needed to thrive as an entry level event coordinator, and why are they important?

To thrive as an Entry Level Event Coordinator, you need strong organizational skills, attention to detail, and a relevant degree or coursework in hospitality, communications, or a related field. Familiarity with event management software, scheduling tools, and basic budgeting systems is commonly required. Excellent communication, problem-solving abilities, and a customer-service mindset help you stand out in this role. These skills ensure events run smoothly, client expectations are met, and unforeseen challenges are handled efficiently.

What are some common challenges faced by entry level event coordinators, and how can they be managed effectively?

Entry level event coordinators often face challenges such as managing tight deadlines, juggling multiple tasks, and adapting to last-minute changes. It's important to stay organized by using checklists, calendars, and project management tools. Building strong communication skills and proactively reaching out to vendors and team members can help prevent misunderstandings. Seeking feedback from experienced colleagues and remaining flexible under pressure are also key to success in this dynamic role.

Are entry level event coordinators?

Entry level event coordinators are common in the event planning industry and typically require basic organizational skills, communication abilities, and sometimes a relevant degree or certification. They often assist with logistics, vendor coordination, and on-site management, gaining experience to advance in the field.

How hard is it to be an entry level event coordinator?

Being an entry-level event coordinator typically requires strong organizational and communication skills, as well as the ability to handle multiple tasks under tight deadlines. While the role often involves learning industry tools like event management software and gaining experience through internships or entry-level positions, it generally has a manageable learning curve for those with a proactive attitude.
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Entry Level Event Coordinator jobs near you
Infographic showing various Entry Level Event Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $48,425 per year, or $23.3 per hour.

Event Coordinator - Signia Hilton Indianapolis

Indianapolis, IN • On-site

Hilton Worldwide Holdings, Inc.
Hospitality Services • 10K+ employees
Learn more about Hilton Worldwide Holdings, Inc.external

Full-time

Medical, Dental, Retirement, PTO

Posted 16 days ago

Hilton rating

6.4

Company rating: 6.4 out of 10

Based on 768 frontline employees who took The Breakroom Quiz

56th of 109 rated hotels

Job description


Amazing opportunity awaits at the new Signia by Hilton Indianapolis! The Event team is continuing to grow, and they are looking for an Event Coordinator to join their team. This is a fantastic entry-level opportunity to support the Event Managers with administrative coordination and ensure every detail is in place for exceptional client experiences and memorable events.
Schedule: Monday - Friday
Exceptional Hospitality Starts with You
Picture yourself brightening someone's day. When you join our Hotels team, that's exactly what you'll do every time you come to work! As an Event Services Coordinator, you're not just supporting event delivery - you're spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.
Responsibilities
Here's what you'll do during a typical day:
  • Support event communications: Draft client correspondences, Banquet Event Orders (BEOs), convention resumes, and internal memos, on behalf of the event services team and hotel leadership
  • Maintain accurate event data: Input, update, and proofread event and guest details in the computerized function book (FDC) and order guest room rate cards
  • Prepare client kits: Maintain and distribute meeting/convention orientation details for client introductory kits
  • Compile meeting files: Create and organize Meetings & Conventions binders by gathering key details from sales files and ensuring all event information is accurately compiled and accessible
  • Provide administrative support: Answer phones, manage email inbox, process incoming and outgoing mail, route correspondence as needed, and perform other general office duties

Qualifications
What It Takes to Make the Stay
At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:
A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.
About Us
Join an Award-Winning Workplace Culture
At Hilton, we don't just deliver exceptional experiences for our guests-we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
Our award-winning culture has earned us repeated recognition on the World's Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands, and a company-wide commitment to providing the best stay for every guest, we're setting new standards for the future of travel.
Whether you're starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career-and help us make every stay a little more magical.
Curious about life at Hilton? Explore our Careers Blog to see why we're more than a great place to stay-we're a great place to work.
About the Team
How We'll Help You Thrive
At Hilton, the hospitality we're known for doesn't end with our guests. We proudly invest in our Team Members' wellbeing, supporting you through all of life's moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:
  • Incredible travel perks - Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
  • Own a piece of Hilton - Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
  • Paid parental leave - Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
  • Personalized caregiving support - Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
  • Crisis concierge - In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
  • Mental health resources - Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
  • Generous paid time off (PTO) - Recharge, relax, and take time for what matters most
  • Health & welfare benefits - From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
  • Financial security for your future - Our retirement plans make it easier to save for what's next

*Benefits availability may vary depending on Team Member's location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.

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