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Documents Scanning Jobs in Virginia (NOW HIRING)

NEOSTEK Inc.

Digitization Technician

Vienna, VA · On-site

$50K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Digitization & Scanning Operations * Prepare paper records for digitization, including document review, organization, and physical preparation. * Scan paper records and upload digital files to ...

ServiceSource

Mail and Scanning Clerk

Chesapeake, VA · On-site

$14.75 - $17.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Job Summary This position supports document processing, mail operations, and electronic records management in a fast-paced office environment. Responsibilities include receiving, organizing, scanning ...

ServiceSource

Mail and Scanning Clerk

Chesapeake, VA · On-site

$15.50 - $19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Job Summary This position supports document processing, mail operations, and electronic records management in a fast-paced office environment. Responsibilities include receiving, organizing, scanning ...

CBI Jiffy Lube

Customer Service Representative

Falmouth, VA · On-site

$15 - $20.50/hr

Basic computer competence (Email, document scanning, processing payments from customers, Microsoft Office knowledge) APPLY ONLINE TODAY, or call Dwight Price at 540-684-2379 and ask about scheduling ...

Ourisman Ford of Manassas

Filing Clerk - Part Time

Manassas, VA · On-site

$16.50 - $19.75/hr

  • Retirement

  • PTO

Scan repair orders and supporting documentation. * Scan and index paperwork into Reynolds. * Assist with general administrative and clerical tasks. * Provide support to various departments as needed.

Jiffy Lube

Customer Service Representative

Fredericksburg, VA · On-site

$15.75 - $21.50/hr

Basic computer competence (Email, document scanning, processing payments from customers, Microsoft Office knowledge) APPLY ONLINE TODAY, or call Dwight Price at 540-684-2379 and ask about scheduling ...

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All JobsDocuments Scanning JobsDocuments Scanning Jobs in Virginia

Documents Scanning information

See Virginia salary details

$12

$17

$22

How much do documents scanning jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for documents scanning in Virginia is $17.10, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $18.37 per hour, depending on experience, location, and employer.

What is a document scanning job?

Document scanning jobs involve converting physical paper documents into digital formats using scanners and specialized software. People in these roles are responsible for organizing, preparing, and scanning documents, ensuring that the digital copies are clear, accurate, and properly indexed for easy retrieval. These jobs are common in industries looking to digitize records for easier storage and improved access, such as healthcare, legal, and government organizations. Attention to detail, basic computer skills, and familiarity with scanning equipment are important for this role.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need attention to detail, organizational skills, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, optical character recognition (OCR) software, and document management systems is typically required. Dependability, efficiency, and the ability to maintain confidentiality are key soft skills for this position. These skills ensure accurate digital records, data security, and efficient workflow in environments handling sensitive or high volumes of documentation.

What are some common challenges faced in a document scanning role and how can they be managed?

One common challenge in a Document Scanning role is ensuring the accurate and efficient handling of large volumes of documents while maintaining high-quality digital output. Issues such as paper jams, misfeeds, and dealing with fragile or irregularly sized documents can arise frequently. Staying organized, following strict quality control procedures, and routinely maintaining scanning equipment are crucial to overcoming these obstacles. Additionally, clear communication with team members helps coordinate workloads and ensures that all scanned documents are indexed and stored correctly for easy retrieval.

What is the difference between Documents Scanning vs Data Entry Clerk?

AspectDocuments ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into electronic formats using scanners and OCR technologyInputting data into computer systems from various sources
Skills & CertificationsKnowledge of scanning equipment, OCR software, attention to detailTyping speed, accuracy, familiarity with database software
Work EnvironmentOffices, data centers, or remote setups involving document handlingOffice settings, working with computers and spreadsheets
Industry UsageDocument management, records digitization, archivingAdministrative, finance, healthcare, and other sectors requiring data input

While both roles involve working with digital information, Documents Scanning focuses on converting physical or digital documents into electronic formats, often using specialized equipment. Data Entry Clerks primarily input data into systems, emphasizing accuracy and speed. Both roles are essential in managing digital information but serve different functions within organizations.

What are the most commonly searched types of Documents Scanning jobs in Virginia?

The most popular types of Documents Scanning jobs in Virginia are:

What are popular job titles related to Documents Scanning jobs in Virginia?

For Documents Scanning jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Documents Scanning jobs in Virginia look for?

The top searched job categories for Documents Scanning jobs in Virginia are:

What cities in Virginia are hiring for Documents Scanning jobs?

Cities in Virginia with the most Documents Scanning job openings:

Documents Scanning jobs near you
Infographic showing various Documents Scanning job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 65% Full Time, 32% Part Time, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $35,572 per year, or $17.1 per hour.

Digitization Technician

NEOSTEK Inc.

Vienna, VA • On-site

$50K - $65K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 23 days ago

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Parental leave
  • Training & development
  • Vision insurance

Position Title:    Digitization Technician
Location:            Tysons Corner, VA
Clearance:          Must be able to obtain a public trust clearance. Due to the nature of this government contract, U.S. Citizenship is required.

NEOSTEK is seeking a skilled Digitization Technician to join our team to support federal records management and information governance initiatives by preparing, scanning, validating, and capturing records in accordance with established policies, procedures, and contractual requirements.  This role ensures that both physical and electronic records are accurately digitized, properly classified, and transferred to the appropriate content owners while maintaining compliance with records retention and disposition standards.
Responsibilities:
  • Digitization & Scanning Operations
    • Prepare paper records for digitization, including document review, organization, and physical preparation. 
    • Scan paper records and upload digital files to SharePoint Online using established file naming conventions.
    • Apply required metadata and classification tags to ensure records are searchable, retrievable, and compliant with records management standards.
    • Perform Quality Assurance (QA) reviews of scanned documents to verify completeness, accuracy, and image quality.
    • Coordinate the secure scheduling and tracking of scanned paper records for authorized destruction in accordance with retention schedules.
    • Conduct periodic inventories of physical and digitized records to ensure accountability and alignment with records tracking systems.
    • Coordinate new or ad hoc scanning initiatives with team leads and stakeholders.
    • Assist with the review and update of Standard Operating Procedures (SOPs related to digitization and records processing).
  • Records Capture & Offboarding Support
    • Coordinate with team leads and supervisors to schedule records capture activities associated with employee off-boarding.
    • Conduct records capture for departing staff to ensure official records are identified, collected, and transferred to the appropriate content owners or repositories.
    • Ensure captured records are properly stored, labeled, and documented in accordance with records and information management (RIM) policies.
    • Update and maintain records management tasks and statuses within the off-boarding dashboard or tracking system.
    • Escalate issues related to missing, incomplete, or unclear records to appropriate stakeholders.
  •  Other duties as assigned.
Requirements:
  • Due to the nature of this government contract, U.S. Citizenship is required.
  • Proven experience with document scanning, digitization, or records management in a structured or regulated environment.
  • Familiarity with SharePoint Online or similar enterprise content management systems.
  • Strong attention to detail and ability to follow detailed naming conventions, metadata standards, and SOPs.
  • Ability to handle sensitive information in accordance with federal information security and privacy requirements.
  • Strong organizational and time-management skills.
  • Ability to work independently and in a team-oriented environment.
  • Experience working with Federal Government agencies preferred.
Mandatory Requirements:
  • Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to sensitive information.
  • Due to the nature of this government contract, U.S. Citizenship is required.
  • Proven experience with document scanning, digitization, or records management in a structured or regulated environment.
 
NEOSTEK, Inc. is an Equal Opportunity Employer (EOE): AA M/F/Vet/Disability