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Documents Scanning Jobs in Virginia (NOW HIRING)

Sparks Group

Scanning Operator

Sterling, VA · On-site

$18/hr

Operate equipment to scan documents * Create PDF after scanning documents * Categorize files in the system * Perform quality checks of scanned files * Remove staples and prepare documents for ...

A+ Consulting

Be Seen First

Document Preparation Associate

Ashland, VA · On-site

$19.57/hr

These individuals will be dedicated to sorting, organizing and ensuring documents are properly prepared for downstream scanning operations. Shift: Monday - Friday 7:00am - 3:30pm Key Responsibilities ...

CTG

Scanning Operator Level 2

Chantilly, VA · On-site

This role involves document preparation, scanning, indexing, and quality control. The Technician must adhere to specific guidelines and work closely with the Project Manager and Task Leader. Assist ...

CTG

Scanning Operator Level 2

Chantilly, VA · On-site

This role involves document preparation, scanning, indexing, and quality control. The Technician must adhere to specific guidelines and work closely with the Project Manager and Task Leader. Assist ...

CTG

Scanning Operator Level 1

Richmond, VA · On-site

Receive, sort, and process mail documents and packages, ensuring timely delivery. * Validate and prepare documents for scanning, including removing bindings and inserting slip sheets. * Operate high ...

CTG

Scanning Operator Level 1

Richmond, VA · On-site

Receive, sort, and process mail documents and packages, ensuring timely delivery. * Validate and prepare documents for scanning, including removing bindings and inserting slip sheets. * Operate high ...

CTG

Scanning Operator Level 1

Chantilly, VA · On-site

Receive, sort, and process mail documents and packages, ensuring timely delivery. * Validate and prepare documents for scanning, including removing bindings and inserting slip sheets. * Operate high ...

CTG

Scanning Operator Level 1

Chantilly, VA · On-site

Receive, sort, and process mail documents and packages, ensuring timely delivery. * Validate and prepare documents for scanning, including removing bindings and inserting slip sheets. * Operate high ...

CACI

Document Digitization Specialist

Chantilly, VA · On-site

$59K - $122K/yr

Re-scan documents as necessary to ensure all digital images meet established quality assurance standards. Maintain accurate production logs and tracking records to document completed work and support ...

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Showing results 21-40

All JobsDocuments Scanning JobsDocuments Scanning Jobs in Virginia

Documents Scanning information

See Virginia salary details

$12

$17

$22

How much do documents scanning jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for documents scanning in Virginia is $17.10, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $18.37 per hour, depending on experience, location, and employer.

What is a document scanning job?

Document scanning jobs involve converting physical paper documents into digital formats using scanners and specialized software. People in these roles are responsible for organizing, preparing, and scanning documents, ensuring that the digital copies are clear, accurate, and properly indexed for easy retrieval. These jobs are common in industries looking to digitize records for easier storage and improved access, such as healthcare, legal, and government organizations. Attention to detail, basic computer skills, and familiarity with scanning equipment are important for this role.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need attention to detail, organizational skills, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, optical character recognition (OCR) software, and document management systems is typically required. Dependability, efficiency, and the ability to maintain confidentiality are key soft skills for this position. These skills ensure accurate digital records, data security, and efficient workflow in environments handling sensitive or high volumes of documentation.

What are some common challenges faced in a document scanning role and how can they be managed?

One common challenge in a Document Scanning role is ensuring the accurate and efficient handling of large volumes of documents while maintaining high-quality digital output. Issues such as paper jams, misfeeds, and dealing with fragile or irregularly sized documents can arise frequently. Staying organized, following strict quality control procedures, and routinely maintaining scanning equipment are crucial to overcoming these obstacles. Additionally, clear communication with team members helps coordinate workloads and ensures that all scanned documents are indexed and stored correctly for easy retrieval.

What is the difference between Documents Scanning vs Data Entry Clerk?

AspectDocuments ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into electronic formats using scanners and OCR technologyInputting data into computer systems from various sources
Skills & CertificationsKnowledge of scanning equipment, OCR software, attention to detailTyping speed, accuracy, familiarity with database software
Work EnvironmentOffices, data centers, or remote setups involving document handlingOffice settings, working with computers and spreadsheets
Industry UsageDocument management, records digitization, archivingAdministrative, finance, healthcare, and other sectors requiring data input

While both roles involve working with digital information, Documents Scanning focuses on converting physical or digital documents into electronic formats, often using specialized equipment. Data Entry Clerks primarily input data into systems, emphasizing accuracy and speed. Both roles are essential in managing digital information but serve different functions within organizations.

What are the most commonly searched types of Documents Scanning jobs in Virginia?

The most popular types of Documents Scanning jobs in Virginia are:

What are popular job titles related to Documents Scanning jobs in Virginia?

For Documents Scanning jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Documents Scanning jobs in Virginia look for?

The top searched job categories for Documents Scanning jobs in Virginia are:

What cities in Virginia are hiring for Documents Scanning jobs?

Cities in Virginia with the most Documents Scanning job openings:

Documents Scanning jobs near you
Infographic showing various Documents Scanning job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 30% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $35,572 per year, or $17.1 per hour.

Document Preparation Associate

A+ Consulting

Ashland, VA • On-site

Full-time

Posted 7 days ago

Job description

Digital Imaging Company seeks Document Preppers to join Document Prep Team in a large production environment. These individuals will be dedicated to sorting, organizing and ensuring documents are properly prepared for downstream scanning operations.

Shift: Monday - Friday 7:00am - 3:30pm

Key Responsibilities 
          - Validation/Reconciliation of boxes/files received
  • Prepare a wide array of document types and conditions for scanning
  • Prepare document for scanning by removing staples, clips, rubber bands or any type of bindings or obstructions
  • Identify and report damaged or fragile documents that require special handling
  • Identify and report undersized documents that may need special handling
  • Ability to use handheld scanner to scan the box barcode
  • Insert slip sheets at the appropriate level (physical division) to establish document separation
  • Identify the location of oversized document and out-sort for wide format scanning
  • Escalate exception items identified during production to the lead
  • Maintain an organized workflow to meet daily production goals
  • Assist with other document preparation tasks as needed
 
Qualifications:
 * High school diploma or equivalent (ideal for recent graduates)
 * Strong attention to detail and ability to stay focused on repetitive tasks
 * Ability to meet production goals and deadlines
 * Good hand‑eye coordination and comfort working with physical documents
 * Ability to stand or sit for extended periods, depending on task requirements
 * Reliability, punctuality, and a strong work ethic
 * Ability to work well independently and within a team environment
 * Experience working in records management, document processing, warehouse, or production environment is preferred

Work Environment:
 This position takes place in a production-style document scanning facility. Training will be provided on all preparation procedures and document‑handling guidelines.