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Documents Scanning Jobs in California (NOW HIRING)

Better Tax Relief

Mailroom Documents Admin

Irvine, CA · On-site

$18 - $20/hr

We are looking for an organized, detail-driven Mailroom Documents Admin to support our Case ... Mailroom Support: Assist with sorting, scanning, assembling outgoing mail, and managing physical ...

Better Tax Relief

Mailroom Documents Admin

Irvine, CA

$18 - $20/hr

We are looking for an organized, detail-driven Mailroom Documents Admin to support our Case ... Mailroom Support: Assist with sorting, scanning, assembling outgoing mail, and managing physical ...

Superbeo

Document Control Specialist

Rosemead, CA · On-site

Maintain organized records of documents, including correspondence, contracts, technical documents, manuals, and other official paperwork. * Scan physical contracts and convert them to digital format.

Woojin IS America, Inc

Document Controller

Carson, CA · On-site

$24 - $30/hr

Scan and upload documents according to company procedure. * Collect and register all technical documents such as drawings and blueprints in the company's system. * Review and update documents for ...

Robert Half

Workflow Coordinator

Los Angeles, CA · On-site

$22 - $24/hr

Support document intake and handling activities such as scanning, document processing, and coordination of clerical requests. * Assist with mailroom and phone coverage duties as needed, including ...

Robert Half

Administrative Assistant

Pasadena, CA · On-site

$20.90 - $24.20/hr

Scan, upload, and index documents so records are properly digitized and easy to retrieve. * Sort, label, and maintain large volumes of physical and electronic files in an orderly manner. * Review ...

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All JobsDocuments Scanning JobsDocuments Scanning Jobs in California

Documents Scanning information

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$12

$17

$22

How much do documents scanning jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for documents scanning in California is $17.02, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $18.27 per hour, depending on experience, location, and employer.

What is a document scanning job?

Document scanning jobs involve converting physical paper documents into digital formats using scanners and specialized software. People in these roles are responsible for organizing, preparing, and scanning documents, ensuring that the digital copies are clear, accurate, and properly indexed for easy retrieval. These jobs are common in industries looking to digitize records for easier storage and improved access, such as healthcare, legal, and government organizations. Attention to detail, basic computer skills, and familiarity with scanning equipment are important for this role.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need attention to detail, organizational skills, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, optical character recognition (OCR) software, and document management systems is typically required. Dependability, efficiency, and the ability to maintain confidentiality are key soft skills for this position. These skills ensure accurate digital records, data security, and efficient workflow in environments handling sensitive or high volumes of documentation.

What are some common challenges faced in a document scanning role and how can they be managed?

One common challenge in a Document Scanning role is ensuring the accurate and efficient handling of large volumes of documents while maintaining high-quality digital output. Issues such as paper jams, misfeeds, and dealing with fragile or irregularly sized documents can arise frequently. Staying organized, following strict quality control procedures, and routinely maintaining scanning equipment are crucial to overcoming these obstacles. Additionally, clear communication with team members helps coordinate workloads and ensures that all scanned documents are indexed and stored correctly for easy retrieval.

What is the difference between Documents Scanning vs Data Entry Clerk?

AspectDocuments ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into electronic formats using scanners and OCR technologyInputting data into computer systems from various sources
Skills & CertificationsKnowledge of scanning equipment, OCR software, attention to detailTyping speed, accuracy, familiarity with database software
Work EnvironmentOffices, data centers, or remote setups involving document handlingOffice settings, working with computers and spreadsheets
Industry UsageDocument management, records digitization, archivingAdministrative, finance, healthcare, and other sectors requiring data input

While both roles involve working with digital information, Documents Scanning focuses on converting physical or digital documents into electronic formats, often using specialized equipment. Data Entry Clerks primarily input data into systems, emphasizing accuracy and speed. Both roles are essential in managing digital information but serve different functions within organizations.

What are the most commonly searched types of Documents Scanning jobs in California?

The most popular types of Documents Scanning jobs in California are:

What are popular job titles related to Documents Scanning jobs in California?

For Documents Scanning jobs in California, the most frequently searched job titles are:

What job categories do people searching Documents Scanning jobs in California look for?

The top searched job categories for Documents Scanning jobs in California are:

What cities in California are hiring for Documents Scanning jobs?

Cities in California with the most Documents Scanning job openings:

Documents Scanning jobs near you
Infographic showing various Documents Scanning job openings in California as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 30% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $35,410 per year, or $17 per hour.

Document Control Coordinator and Scanner Coordinator Position

SummitHR

Los Angeles, CA • On-site

Part-time

Re-posted 10 days ago

Job description

Position Description:

The Document Control and Scanning Coordinator provides document control and administrative support as well as scanning of Blue Prints and drawings for archiving. Working under the direction of the Document Control Manager, this position is responsible for maintaining the integrity, accuracy, organization, and accessibility of blue prints and scanned documentation. The role supports document processing, records management, contract documentation, invoice tracking, and data management while ensuring compliance with established program procedures and document control standards.

Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.Process, scan, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures.
Perform high-volume data entry and scanning while ensuring the accuracy and completeness of project record.
Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records.Maintain, organize, archive, and retrieve project documents using the DocView document management system.Perform records management activities, including document retention, archiving, and disposition in accordance with program policies and records retention requirements.Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.Assist with scanning, processing, logging, and maintaining invoice documentation and related records to support program operations.Verify documentation for completeness, accuracy, and compliance before distribution and filing.Coordinate with program staff to maintain required project documentation.Generate document tracking logs, reports, and status updates as requested by management.Maintain confidentiality of sensitive and proprietary program information.Assist with continuous improvement of document control processes and procedures.Perform other document control and administrative duties as assigned.

Minimum Required Qualifications:

Minimum of three (1) year of administrative support experience. High school diploma or equivalent required.

Experience in performing data entry, scanning, document processing, filing, and records management.

Experience working with contracts documents, invoices, blueprints, and maintaining project records.

Experience using electronic document management systems.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).

Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Preferred Qualifications:

Administrative experience in document control or records management.

Experience using DocView or a comparable document management system.

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About SummitHR

Sourced by ZipRecruiter

SummitHR makes a commitment to our clients and candidates to listen to your goals and ideas. We deliver innovative solutions that prove a personal understanding of the culture, vision and brand you represent. We offer dynamic solutions, because We are committed to your success.

Industry

Recruiting and staffing services

Company size

1 - 10 Employees

Headquarters location

Alhambra, CA, US

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