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Document Scanning Indexing Jobs in Texas (NOW HIRING)

Heard & Smith, LLP

Document Processing Clerk

San Antonio, TX

$15.25 - $18.25/hr

  • Medical

  • Retirement

  • PTO

Scan all documents into the appropriate scanner profile. Accurately index documents in a timely manner. Creating PDFs and place the documents into the appropriate client's digital file, when ...

Heard & Smith, LLP

Document Processing Clerk

San Antonio, TX · On-site

$15.25 - $18.25/hr

  • Medical

  • Retirement

  • PTO

... scanner profile. • Accurately index documents in a timely manner. • Creating PDFs and place the documents into the appropriate client's digital file, when necessary. • Create copies of client ...

Heard & Smith

Document Processing Clerk

San Antonio, TX · On-site

$15.50 - $18.50/hr

  • Medical

  • Retirement

  • PTO

... scanner profile. • Accurately index documents in a timely manner. • Creating PDFs and place the documents into the appropriate client's digital file, when necessary. • Create copies of client ...

Orthopedic Medical Clinic

Be Seen First

Medical Records Specialist

Mesquite, TX · On-site

$14 - $16/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Ensure all medical documentation complies with HIPAA and other relevant privacy regulations. * Assist with the scanning, indexing, and digitization of paper records into electronic systems. * Verify ...

Stem Xpert

SAP Consultants(OpenText VIM)

Dallas, TX · On-site

$66 - $86/hr

... Scanning, Indexing by using OpenText ICC (Invoice Capture Center) using OCR and Bar coding ... different document types Present and configure VIM workflow scenarios Custom coding and ...

Hilltop Holdings

Document Retention Coordinator

Dallas, TX · On-site

  • Medical

  • Retirement

  • PTO

This role ensures all documents are accurately scanned, tracked, stored, and handled in compliance ... Ensure proper indexing, filing and storage of documents to support efficient retrieval. * Process ...

Hilltop Holdings

Document Retention Coordinator

Dallas, TX

  • Medical

  • Retirement

  • PTO

This role ensures all documents are accurately scanned, tracked, stored, and handled in compliance ... Ensure proper indexing, filing and storage of documents to support efficient retrieval. * Process ...

The Reserves Network Inc

Document Specialist

Houston, TX · On-site

$18 - $20/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Scan and index documents into the Laserfiche document management system according to established guidelines. * Maintain organized physical and electronic filing systems to support efficient document ...

Tamus

Document Imaging Specialist II

College Station, TX

$15/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Scans admissions documents and reviews computerized imaging indexes to ensure accuracy and adherence to quality standards. * Analyzes subject matter of documents to ensure accurate indexing for the ...

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Document Scanning Indexing information

What is a document scanning indexing?

A Document Scanning Indexing job involves digitizing physical documents by scanning them and organizing the digital files using specific indexing criteria. Indexing ensures documents are easily searchable by assigning relevant metadata such as names, dates, and categories. This role often requires attention to detail, proficiency with scanning equipment and indexing software, and knowledge of document management systems. It is commonly used in industries like healthcare, finance, and legal to improve document accessibility and storage efficiency.

What does a typical day look like for someone working in document scanning indexing?

A typical day in Document Scanning Indexing involves preparing paper documents for scanning by sorting, organizing, and removing any staples or bindings, followed by operating scanning equipment to digitize files accurately. After scanning, you’ll use specialized software to categorize and index documents according to organizational standards, ensuring that electronic files are easily searchable and retrievable. You may also collaborate with other departments to clarify document types or resolve any discrepancies, and are often responsible for maintaining equipment and troubleshooting minor technical issues. This role generally balances repetitive tasks with the need for accuracy and confidentiality, making attention to detail and clear communication especially valuable.

What are the key skills and qualifications needed to thrive in document scanning indexing?

Success in Document Scanning Indexing requires attention to detail, basic computer proficiency, and familiarity with document management systems, often supported by a high school diploma or equivalent. Experience with scanners, OCR (optical character recognition) software, and electronic filing systems is commonly needed, with some employers preferring candidates who have certifications in records management. Strong organizational skills, reliability, and the ability to work both independently and as part of a team are valuable soft skills in this role. These abilities help ensure that large volumes of documents are digitized and indexed accurately and efficiently, supporting the smooth operation of business processes.

What are popular job titles related to Document Scanning Indexing jobs in Texas?

For Document Scanning Indexing jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Document Scanning Indexing jobs in Texas look for?

The top searched job categories for Document Scanning Indexing jobs in Texas are:

Document Scanning Indexing jobs near you
Infographic showing various Document Scanning Indexing job openings in Texas as of August 2026, with employment types broken down into 2% As Needed, 82% Full Time, 11% Part Time, and 5% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution.

Document Processing Clerk

Heard & Smith, LLP

San Antonio, TX

$15.25 - $18.25/hr

Full-time

Medical, Retirement, PTO

Re-posted 24 days ago

Job description

Heard and Smith, LLP

Document Processing Clerk

Full Time, 40 hours per week

Heard and Smith, LLP was founded on the principles of compassion, humility and the relentless desire to pursue financial assistance for our clients. Our law firm has been helping the disabled for over 30 years and has a proven record. Do you have a heart for those in need? We are seeking individuals with excellent customer relations, strong work ethic, and a true desire to help others. Being part of the Heard and Smith team is more than a job; each day provides you with opportunities to change someone's life!

Fast-paced, and professional environment;

Fulfilling, challenging, and rewarding;

Great team environment;

Paid Holidays, Accrued Paid Time Off;

Great Medical Benefits Package;

Wellness Program

Pay 11.00-14.00 depending on experience and education

Competitive Salary and 401k with Profit Sharing

As a Document Processing Clerk you are responsible for converting all hard copy correspondence (paper) into electronic form and placing said correspondence into the appropriate client's digital folder.

In this role you will:

Process all incoming mail by opening, sorting and date stamping mail and placing documents into the appropriate holding area.

Scan all documents into the appropriate scanner profile.

Accurately index documents in a timely manner.

Creating PDFs and place the documents into the appropriate client's digital file, when necessary.

Create copies of client files on CD.

Assist with general administrative and clerical tasks within the Document Processing Department as necessary.

Respond to general emails from other departments.

Deliver/email copies of high priority documents to various departments.

Maintain confidentiality at all times.

During downtime assist other departments within the firm with overflow workloads.

To be successful in this role you will need:

High School Diploma

Some College, technical or trade school preferred

Strong communication skills, both oral and written

Minimum 35 WPM typing speed

Ability to work well with others as a team

Multi-tasking skills and the ability to work well under pressure

Reliability and dependability

The ability to maintain client confidentiality at all times

Employment Type: Full-Time

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