ZipRecruiter

Log In

1

Document Scanning Indexing Jobs in Texas (NOW HIRING)

Aereos

Front Desk & Administrative Coordinator

Euless, TX · On-site

$17/hr

Scan, index, and upload documents (packing slips, certificates of conformance, purchase orders, traveler packets, and other business records) into IndustriOS ERP and designated file systems. * Verify ...

TMC WORKFORCE SOLUTIONS INC

Scanning Operator

Houston, TX · On-site

$13 - $15/hr

Preparing paper documents for digital storage by scanning, imaging, and indexing them clearly. * Inputting information from various document types into designated computer systems and databases ...

TMC WORKFORCE SOLUTIONS INC

Scanning Operator

Houston, TX · On-site

$13 - $15/hr

Preparing paper documents for digital storage by scanning, imaging, and indexing them clearly. * Inputting information from various document types into designated computer systems and databases ...

eTeam

Document Control Specialist

Fort Worth, TX · On-site

Data entry, prepping, scanning and Indexing, being able to lift, stack or move 50-pound boxes, as needed. * The Document Control Specialist assists with retention and filing of documents as required ...

Iron Mountain

Mortgage Specialist

Dallas, TX · On-site

$17 - $20/hr

In this role, you will be responsible for the accurate document preparation, scanning, indexing, quality control, content review, and certification of mortgage records while strictly adhering to ...

BCforward

Document Representative

Austin, TX · On-site

$15.25 - $19.50/hr

File scanned batches in archive boxes for future requirements. Index canned information by assigning proper coding for processing. Processes Client documents and responds to related queries quickly ...

The Millennium Group

Imaging Associate-

Frisco, TX · On-site

$20 - $24/hr

... the Document Indexers downstream. Responsibilities: * Opening and sorting mail items * Identifying and processing priority mail * Preparing mail items for scanning * Scanning documents into the ...

The Millennium Group (TMG)

Imaging Associate-

Frisco, TX · On-site

$14.75 - $19.75/hr

... the Document Indexers downstream. Responsibilities: * Opening and sorting mail items * Identifying and processing priority mail * Preparing mail items for scanning * Scanning documents into the ...

The Millennium Group

Imaging Associate-

Frisco, TX · On-site

$20 - $24/hr

Image capture involves the scanning of paper documents into the organizations workflow systems. The ... routed by the Document Indexers downstream.Responsibilities:Opening and sorting mail ...

Heard & Smith, LLP

Document Processing Clerk

San Antonio, TX · On-site

$15.25 - $18.25/hr

Scan all documents into the appropriate scanner profile. Accurately index documents in a timely manner. Creating PDFs and place the documents into the appropriate client's digital file, when ...

Heard & Smith, LLP

Document Processing Clerk

San Antonio, TX · On-site

$15.25 - $18.25/hr

... scanner profile. • Accurately index documents in a timely manner. • Creating PDFs and place the documents into the appropriate client's digital file, when necessary. • Create copies of client ...

previous pagenext page

Showing results 21-40

All JobsDocument Scanning Indexing JobsDocument Scanning Indexing Jobs in Texas

Document Scanning Indexing information

What is a document scanning indexing?

A Document Scanning Indexing job involves digitizing physical documents by scanning them and organizing the digital files using specific indexing criteria. Indexing ensures documents are easily searchable by assigning relevant metadata such as names, dates, and categories. This role often requires attention to detail, proficiency with scanning equipment and indexing software, and knowledge of document management systems. It is commonly used in industries like healthcare, finance, and legal to improve document accessibility and storage efficiency.

What does a typical day look like for someone working in document scanning indexing?

A typical day in Document Scanning Indexing involves preparing paper documents for scanning by sorting, organizing, and removing any staples or bindings, followed by operating scanning equipment to digitize files accurately. After scanning, you’ll use specialized software to categorize and index documents according to organizational standards, ensuring that electronic files are easily searchable and retrievable. You may also collaborate with other departments to clarify document types or resolve any discrepancies, and are often responsible for maintaining equipment and troubleshooting minor technical issues. This role generally balances repetitive tasks with the need for accuracy and confidentiality, making attention to detail and clear communication especially valuable.

What are the key skills and qualifications needed to thrive in document scanning indexing?

Success in Document Scanning Indexing requires attention to detail, basic computer proficiency, and familiarity with document management systems, often supported by a high school diploma or equivalent. Experience with scanners, OCR (optical character recognition) software, and electronic filing systems is commonly needed, with some employers preferring candidates who have certifications in records management. Strong organizational skills, reliability, and the ability to work both independently and as part of a team are valuable soft skills in this role. These abilities help ensure that large volumes of documents are digitized and indexed accurately and efficiently, supporting the smooth operation of business processes.

What are popular job titles related to Document Scanning Indexing jobs in Texas?

For Document Scanning Indexing jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Document Scanning Indexing jobs in Texas look for?

The top searched job categories for Document Scanning Indexing jobs in Texas are:

Document Scanning Indexing jobs near you
Infographic showing various Document Scanning Indexing job openings in Texas as of August 2026, with employment types broken down into 2% As Needed, 78% Full Time, 14% Part Time, 5% Contract, and 1% Nights. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

Front Desk & Administrative Coordinator

Aereos

Euless, TX • On-site

$17/hr

Full-time

Posted 5 days ago

Job description

POSITION SUMMARY

The Front Desk & Administrative Coordinator is the first point of contact for visitors, vendors, and guests at Aereos. This entry-level role is responsible for managing the front desk, greeting and checking in guests, answering the door, and handling a variety of administrative support tasks including document scanning, digital filing, and photo documentation of parts and materials in the IndustriOS ERP system. This is a highly visible, detail-oriented role that sets the tone for the Aereos visitor experience while supporting daily operations across departments.

KEY RESPONSIBILITIES

Front Desk & Guest Services

  • Serve as the first point of contact for all visitors, vendors, and guests entering the facility.
  • Answer and monitor the front door; greet guests professionally and notify the appropriate employee of their arrival.
  • Manage visitor sign-in, issue visitor badges, and ensure all guests are properly escorted per facility security protocols.
  • Answer and route incoming phone calls as needed.
  • Maintain a clean, organized, professional front desk and lobby area.

Document Management

  • Scan, index, and upload documents (packing slips, certificates of conformance, purchase orders, traveler packets, and other business records) into IndustriOS ERP and designated file systems.
  • Verify that scanned documents are legible and properly labeled before uploading.
  • Assist departments with document retrieval and filing requests.
  • Maintain physical and digital filing systems in an organized and consistent manner.

Parts Photography & ERP Data Entry

  • Photograph incoming and outgoing parts, assemblies, and materials per documented procedures.
  • Upload part photos into IndustriOS ERP and ensure images are correctly linked to the corresponding job, work order, or part number.
  • Maintain photo quality standards — images must be clear, properly lit, and accurately labeled.
  • Flag any discrepancies or damaged parts observed during photography to the appropriate supervisor.

General Administrative Support

  • Assist Executive, Operations and Accounting teams with administrative tasks as assigned.
  • Receive, sort, and distribute incoming mail and packages.
  • Support scheduling, printing, and supply ordering as directed.
  • Perform other administrative duties as requested by leadership.

QUALIFICATIONS

Required

  • High school diploma or GED required.
  • Strong attention to detail and commitment to accuracy in data entry and document handling.
  • Professional, friendly, and composed demeanor in a customer-facing environment.
  • Proficiency with Microsoft Office (Word, Excel, Outlook).

Preferred

  • 1+ years of experience in a receptionist, administrative assistant, or office support role.
  • Experience with ERP systems or document management software.
  • Manufacturing or industrial environment background a plus.