ZipRecruiter

Log In

1

Document Retrieval Specialist Jobs (NOW HIRING)

Synch-Solutions

Document Control Specialist

Chicago, IL · On-site

Daily work consists of archiving of completed projects, document retrieval, document reproduction and document filing and naming. Bring your attention to detail and desire to grow, and we'll help you ...

Addison Group

Document Control Specialist

Tampa, FL · Remote

$20 - $24/hr

Document Control Specialist Industry: Structural Steel / Manufacturing Location (City, State ... * Assist with document retrieval and provide support to internal departments as needed.

Luster National

Document Control Specialist

New York, NY · On-site

$45 - $57/hr

About the Positions We're seeking Document Control Specialists to support large, heavy-civil ... Utilize enterprise document management systems to store and retrieve project records. * Ensure ...

Brunel

Document Control Specialist

Waco, TX · On-site

Position Summary We are seeking a highly organized and detail-oriented Document Control Specialist ... Support project teams with document retrieval requests and assist in maintaining complete and ...

Luster National

Document Control Specialist

Atlanta, GA · On-site

$45 - $57/hr

About the Positions We're seeking Document Control Specialists to support large, heavy-civil ... Utilize enterprise document management systems to store and retrieve project records. * Ensure ...

Luster National

Document Control Specialist

Fresno, CA · On-site

$45 - $57/hr

About the Positions We're seeking Document Control Specialists to support large, heavy-civil ... Utilize enterprise document management systems to store and retrieve project records. * Ensure ...

previous page

Showing results 41-60

All JobsLegal JobsLaw Office and Legal Clinic JobsLegal Document Specialist JobsDocument Retrieval Specialist Jobs

Document Retrieval Specialist information

See salary details

$14

$27

$52

How much do document retrieval specialist jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for document retrieval specialist in the United States is $27.84, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $31.97 per hour, depending on experience, location, and employer.

What is a document retrieval specialist?

A Document Retrieval Specialist is a professional responsible for locating, obtaining, and managing documents or records requested by clients, organizations, or legal entities. They often work in industries such as legal services, healthcare, insurance, or finance, where accurate and timely document access is essential. Their duties include reviewing requests, searching databases or archives, ensuring compliance with privacy regulations, and delivering the necessary documents securely. Attention to detail and strong organizational skills are crucial for this role. Document Retrieval Specialists may also interact with external agencies or clients to fulfill specific document needs.

What are the key skills and qualifications needed to thrive as a document retrieval specialist?

To thrive as a Document Retrieval Specialist, you need strong organizational skills, attention to detail, and familiarity with records management, often supported by a high school diploma or equivalent. Proficiency with document management systems, databases, and sometimes legal or medical retrieval software is typically required. Exceptional communication, time management, and problem-solving abilities help you excel in coordinating with clients and handling confidential information. These skills are crucial for ensuring accurate, timely, and secure document retrieval, which supports efficient business operations and regulatory compliance.

What are some common challenges faced by document retrieval specialists and how can they be addressed?

Document Retrieval Specialists often encounter challenges such as managing large volumes of requests, locating hard-to-find or misfiled documents, and ensuring compliance with privacy regulations. Staying organized, utilizing effective document management systems, and maintaining clear communication with requestors and other departments are key to overcoming these issues. Additionally, ongoing training on data security and system updates can help specialists stay efficient and compliant in their roles.

What is the difference between Document Retrieval Specialist vs Data Analyst?

AspectDocument Retrieval SpecialistData Analyst
Required CredentialsHigh school diploma or equivalent; certifications in information management or retrieval systemsBachelor's degree in data science, statistics, or related fields
Work EnvironmentLibraries, archives, legal, or corporate information centersOffices, research firms, or corporate settings
Employer & Industry UsageLegal, healthcare, government, corporate sectorsFinance, marketing, healthcare, technology
Search & Comparison IntentFocus on information retrieval, document management, and indexingFocus on data analysis, visualization, and reporting

The main difference is that a Document Retrieval Specialist specializes in locating, managing, and retrieving specific documents within information systems, often requiring knowledge of retrieval software and indexing. In contrast, a Data Analyst interprets data sets to provide insights and support decision-making. While both roles involve working with information, their core functions and skill sets differ significantly.

More about Document Retrieval Specialist jobs

What cities are hiring for Document Retrieval Specialist jobs?

Cities with the most Document Retrieval Specialist job openings:

What states have the most Document Retrieval Specialist jobs?

States with the most job openings for Document Retrieval Specialist jobs include:

What job categories do people searching Document Retrieval Specialist jobs look for?

The top searched job categories for Document Retrieval Specialist jobs are:

Document Retrieval Specialist jobs near you
Infographic showing various Document Retrieval Specialist job openings in the United States as of August 2026, with employment types broken down into 83% Full Time, and 17% Contract. Highlights an 83% In-person, and 17% Hybrid job distribution, with an average salary of $57,910 per year, or $27.8 per hour.

Medical / Legal Record Retrieval Specialist

Legal Copy Service

Van Nuys, CA • Remote

$20 - $21/hr

Full-time

PTO

Re-posted 23 days ago

Job description

Full-Time In office, Hibrid, or  Remote Positions Available
Hours: Monday – Friday | 8:00 AM – 5:00 PM PST

About the Position:
Growing legal copy service company is seeking a highly motivated and detail-oriented Coordinator / Expeditor to join our team full-time. This is a remote position ideal for someone who thrives in a fast-paced environment, communicates professionally, and is skilled at managing deadlines while handling record retrieval and client coordination.
The ideal candidate is proactive, organized, comfortable making a high volume of calls, and capable of independently resolving issues to ensure records are obtained in a timely manner.
Responsibilities
Responsibilities include, but are not limited to:
  • Handle 40–50 incoming and outgoing calls daily to medical facilities, providers, and record custodians as a scheduler, coordinator, and appointment setter.
  • Follow up on pending record requests and ensure records are retrieved within required deadlines.
  • Build strong working relationships with clients to ensure excellent customer satisfaction.
  • Develop professional relationships with facilities and provider offices to help escalate delays and expedite record retrieval.
  • Perform research and verification of provider information and facility requirements.
  • Manage calendars, scheduling appointments, and monitoring pending deadlines.
  • Conduct EAMS searches and case-related research.
  • Review records and documents received to verify accuracy and completeness.
  • Review provider billing and ensure invoice accuracy prior to processing.
  • Prepare, send, receive, and respond to correspondence including:
    • Bills
    • Declarations of Due Diligence
    • Legal correspondence
    • Status updates
    • Provider communication
  • Handle administrative tasks including:
    • Filing
    • Faxing
    • Mailing
    • Email correspondence
    • Document organization
Qualifications
We are looking for someone who has:
  • Prior experience working in a legal copy service strongly desired but not required.
  • Experience with medical record retrieval, subpoena processing, or legal support services is a strong plus.
  • Excellent customer service and relationship-building skills.
  • Ability to work independently with minimal supervision.
  • Strong organizational skills with the ability to manage multiple priorities simultaneously.
  • Ability to think critically and solve problems creatively when encountering delays or obstacles.
  • Experience working in a fast-paced deadline-driven environment.
  • Strong verbal communication skills with excellent phone etiquette.
  • Active listening skills and professional communication style.
  • Experience using:
    • Microsoft Excel
    • Microsoft Word
    • Email systems
    • Calendars
    • Internet-based research tools
  • Ability to work well with others while maintaining accountability in a remote work environment.
  • Positive attitude, professionalism, and strong work ethic.
Compensation & Benefits
  • $20 – $21 per hour (based on experience and geographic location)
  • Direct Deposit
  • Paid Holidays (after successful completion of 90-day probationary period)
  • Vacation Accrual

What We Value
We are looking for someone who is:
  • Detail-oriented
  • Reliable
  • Professional
  • Solution-focused
  • Comfortable handling high-volume communication
  • Able to work under pressure while maintaining accuracy
  • Committed to delivering exceptional service to our clients