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Document Retrieval Specialist information

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How much do document retrieval specialist jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for document retrieval specialist in the United States is $27.84, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $31.97 per hour, depending on experience, location, and employer.

What is the difference between Document Retrieval Specialist vs Data Analyst?

AspectDocument Retrieval SpecialistData Analyst
Required CredentialsHigh school diploma or equivalent; certifications in information management or retrieval systemsBachelor's degree in data science, statistics, or related fields
Work EnvironmentLibraries, archives, legal, or corporate information centersOffices, research firms, or corporate settings
Employer & Industry UsageLegal, healthcare, government, corporate sectorsFinance, marketing, healthcare, technology
Search & Comparison IntentFocus on information retrieval, document management, and indexingFocus on data analysis, visualization, and reporting

The main difference is that a Document Retrieval Specialist specializes in locating, managing, and retrieving specific documents within information systems, often requiring knowledge of retrieval software and indexing. In contrast, a Data Analyst interprets data sets to provide insights and support decision-making. While both roles involve working with information, their core functions and skill sets differ significantly.

What are some common challenges faced by document retrieval specialists and how can they be addressed?

Document Retrieval Specialists often encounter challenges such as managing large volumes of requests, locating hard-to-find or misfiled documents, and ensuring compliance with privacy regulations. Staying organized, utilizing effective document management systems, and maintaining clear communication with requestors and other departments are key to overcoming these issues. Additionally, ongoing training on data security and system updates can help specialists stay efficient and compliant in their roles.

What are the key skills and qualifications needed to thrive as a document retrieval specialist?

To thrive as a Document Retrieval Specialist, you need strong organizational skills, attention to detail, and familiarity with records management, often supported by a high school diploma or equivalent. Proficiency with document management systems, databases, and sometimes legal or medical retrieval software is typically required. Exceptional communication, time management, and problem-solving abilities help you excel in coordinating with clients and handling confidential information. These skills are crucial for ensuring accurate, timely, and secure document retrieval, which supports efficient business operations and regulatory compliance.

What is a document retrieval specialist?

A Document Retrieval Specialist is a professional responsible for locating, obtaining, and managing documents or records requested by clients, organizations, or legal entities. They often work in industries such as legal services, healthcare, insurance, or finance, where accurate and timely document access is essential. Their duties include reviewing requests, searching databases or archives, ensuring compliance with privacy regulations, and delivering the necessary documents securely. Attention to detail and strong organizational skills are crucial for this role. Document Retrieval Specialists may also interact with external agencies or clients to fulfill specific document needs.
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Document Retrieval Specialist jobs near you
Infographic showing various Document Retrieval Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 12% Part Time, and 6% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $57,910 per year, or $27.8 per hour.

Medical Records Retrieval Specialist - Jamestown, ND (6487)

Advantmed

Jamestown, ND • Remote

$20/hr

Part-time

Re-posted 18 days ago

Job description

Position Title: Medical Records Retrieval Specialist
Employment Type: Temporary / Seasonal
Location: North Dakota
Shift Hours: 8:00 AM PST - 04:30 PM PST

Position Overview

  • This role plays a key role in supporting medical record retrieval efforts for quality, compliance, and risk adjustment programs. The position is primarily remote, focused on accessing electronic medical records (EMR) using secure systems. From time to time, onsite retrieval assignments may be required based on project needs
  • The ideal candidate is detailoriented, professional, and able to manage assigned tasks independently while maintaining strict confidentiality and adhering to all HIPAA requirements.

Remote Download (Primary Work)

  • Retrieve medical records from EMR/EHR systems using secure, HIPAAcompliant tools.
  • Perform quality checks to ensure records are complete, legible, and properly captured.
  • Scan, index, validate, and upload medical documentation into company systems.
  • Maintain confidentiality and follow all compliance, privacy, and data handling protocols.
  • Communicate professionally with provider offices when access coordination is required.

Onsite Retrieval (As Needed)

  • Conduct onsite medical record retrieval at designated provider facilities when remote access is not available.
  • Travel locally within the region and, when required, complete air travel for assignments.
  • For local onsite work: mileage (Trip Fees) plus hourly or record pay (whichever is higher based on pay cycle) is provided.
  • For assignments requiring air travel: company covers flights, lodging (if applicable), and rental car per policy.
  • Safely manage and transport company-issued equipment.

Requirements

Required Qualifications

  • High school diploma or equivalent.
  • Basic computer literacy and comfort navigating EMR/EHR portals or secure digital tools.
  • Strong attention to detail, documentation accuracy, and organization.
  • Effective communication skills and professionalism with provider staff.
  • Ability to maintain confidentiality and strict compliance with HIPAA.
  • Valid, active driver's license (DL).
  • Clean Motor Vehicle Record (MVR).
  • Personal vehicle with active insurance under the candidate's name.
  • Ability to lift and carry up to 25 pounds (equipment such as laptop bags, scanners, etc.).
  • Ability to travel locally and complete occasional flights when assignments require.

Preferred Qualifications

  • Previous experience in medical records, EMR/EHR systems, healthcare administration, or provider-facing roles.
  • Working knowledge of HIPAA and PHI handling.
  • Prior experience in remote or field-based medical record retrieval.

Work Environment & Physical Requirements

  • Primary work is performed remotely using company-approved access systems.
  • Periodic field assignments based on project needs.
  • Local travel typically covers 30-40 miles per assignment; occasional inter-island or regional flying may be required.
  • Ability to sit for extended periods while working remotely and to stand/walk during onsite retrievals.
  • Must be able to lift and carry up to 25 lbs.

Benefits

  • Remote EMR Download Work: $13- $14 per hour.
  • Onsite Medical Record Retrieval: For onsite assignments, you will receive either $20.00 per hour or $3.00 per completed record, whichever results in higher earnings for the applicable pay period.

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