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Document Retrieval Specialist Jobs (NOW HIRING)

Gemini Legal

Record Retrieval Specialist

Rocklin, CA · On-site

$20.67 - $25.96/hr

ABOUT THE ROLE The Record Retrieval Specialist's purpose at Gemini is to effectively coordinate and ... This role requires strict adherence to HIPAA and all applicable state and federal document security ...

Gemini Duplication

Record Retrieval Specialist

Rocklin, CA · On-site

$20.67 - $25.96/hr

ABOUT THE ROLE The Record Retrieval Specialist's purpose at Gemini is to effectively coordinate and ... This role requires strict adherence to HIPAA and all applicable state and federal document security ...

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Document Retrieval Specialist information

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How much do document retrieval specialist jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for document retrieval specialist in the United States is $27.84, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $31.97 per hour, depending on experience, location, and employer.

What is the difference between Document Retrieval Specialist vs Data Analyst?

AspectDocument Retrieval SpecialistData Analyst
Required CredentialsHigh school diploma or equivalent; certifications in information management or retrieval systemsBachelor's degree in data science, statistics, or related fields
Work EnvironmentLibraries, archives, legal, or corporate information centersOffices, research firms, or corporate settings
Employer & Industry UsageLegal, healthcare, government, corporate sectorsFinance, marketing, healthcare, technology
Search & Comparison IntentFocus on information retrieval, document management, and indexingFocus on data analysis, visualization, and reporting

The main difference is that a Document Retrieval Specialist specializes in locating, managing, and retrieving specific documents within information systems, often requiring knowledge of retrieval software and indexing. In contrast, a Data Analyst interprets data sets to provide insights and support decision-making. While both roles involve working with information, their core functions and skill sets differ significantly.

What are some common challenges faced by document retrieval specialists and how can they be addressed?

Document Retrieval Specialists often encounter challenges such as managing large volumes of requests, locating hard-to-find or misfiled documents, and ensuring compliance with privacy regulations. Staying organized, utilizing effective document management systems, and maintaining clear communication with requestors and other departments are key to overcoming these issues. Additionally, ongoing training on data security and system updates can help specialists stay efficient and compliant in their roles.

What are the key skills and qualifications needed to thrive as a document retrieval specialist?

To thrive as a Document Retrieval Specialist, you need strong organizational skills, attention to detail, and familiarity with records management, often supported by a high school diploma or equivalent. Proficiency with document management systems, databases, and sometimes legal or medical retrieval software is typically required. Exceptional communication, time management, and problem-solving abilities help you excel in coordinating with clients and handling confidential information. These skills are crucial for ensuring accurate, timely, and secure document retrieval, which supports efficient business operations and regulatory compliance.

What is a document retrieval specialist?

A Document Retrieval Specialist is a professional responsible for locating, obtaining, and managing documents or records requested by clients, organizations, or legal entities. They often work in industries such as legal services, healthcare, insurance, or finance, where accurate and timely document access is essential. Their duties include reviewing requests, searching databases or archives, ensuring compliance with privacy regulations, and delivering the necessary documents securely. Attention to detail and strong organizational skills are crucial for this role. Document Retrieval Specialists may also interact with external agencies or clients to fulfill specific document needs.
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What cities are hiring for Document Retrieval Specialist jobs? Cities with the most Document Retrieval Specialist job openings:
What states have the most Document Retrieval Specialist jobs? States with the most job openings for Document Retrieval Specialist jobs include:
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Document Retrieval Specialist jobs near you
Infographic showing various Document Retrieval Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 12% Part Time, and 6% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $57,910 per year, or $27.8 per hour.

Document Retrieval Specialist

United Wholesale Mortgage

Pontiac, MI

Full-time

Medical, Dental, Vision, PTO

Re-posted 23 days ago

United Wholesale Mortgage rating

7.8

Company rating: 7.8 out of 10

Based on 98 frontline employees who took The Breakroom Quiz

97th of 150 rated financial services

Job description

Role: Entry Level - Operations Specialist

LOCATION: On-site in Pontiac, MI

SCHEDULE: Full-time, Monday–Friday, 8-hour shift

This is an entry-level client service-based opportunity designed for individuals who are eager to begin their career, develop new skills, and contribute to a supportive, team-focused culture. If you are someone who enjoys working in a collaborative environment and is looking for an engaging workplace where you can grow and build your career, then look no further! If these details describe what you are looking for in your next career move, we’d love to connect with you as UWM is seeking positive, detail-oriented individuals to join our team as Operations Specialists.

WHAT’S IN IT FOR YOU?

  • Opportunities for career growth and development with free training, job shadowing, internal transfer pathways and mentorship programs
  • Consecutive tenure-based pay increases
  • Strong, collaborative, friendly and social environment where you can find your fit

  • Entering and validating data
  • Labeling and organizing loan documents
  • Ordering and verifying income documentation
  • Monitoring requirements for a loan to be approved
  • Reviewing state and federal compliance information
  • Handling inbound and outbound calls

Qualifications:

  • High school diploma or equivalent
  • Comfortable using computers to look up information, read and write emails and use basic office software
  • Ability to communicate clearly and professionally, including over the phone
  • Process-oriented with strong organizational skills
  • Positive attitude with a willingness to learn
  • Experience working in a professional office, retail, customer service or similar setting

United Wholesale Mortgage is firmly committed to excellence and empowers individuals to become the best version of themselves. We provide opportunities to individuals who want to excel within the mortgage industry. We are an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

  • Paid time off (PTO)
  • Promotion and growth opportunities offered
  • Comprehensive health, dental and vision benefits offered
  • Weekly paychecks
  • Free 24/7 gym
  • Complimentary fruit and drinks

All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Team members may be required to perform other or different job-related duties as requested by their team lead, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with UWM is "at-will." UWM is an Equal Opportunity Employer. By selecting Apply for this job online you provide consent to UWM to record phone call conversations between you and UWM to be used for quality control purposes.

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