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Document Retrieval Specialist Jobs (NOW HIRING)

Pearl

Medical Records Retrieval Specialist - A289

Medical Records Retrieval Specialist Work Arrangement: Fully Remote Job Type: Independent ... Accurately document and add all identified providers into internal admin systems. Request Creation ...

Hire Virtue

Document Control Specialist

Kerens, TX · On-site

The Document Control Specialist manages engineering, procurement, and construction documentation ... retrieval. Qualifications * Associate's degree or equivalent experience. * 3+ years of document ...

SuperbTech

Document Control Specialist

Los Angeles, CA

$23 - $30/hr

Document Control Specialist Location: Los Angeles, CA Schedule: Full-Time | Contract & Contract-to ... Support project teams with document retrieval, reporting, and audit preparation * Coordinate with ...

SuperbTech

Document Control Specialist

Los Angeles, CA · On-site

$23 - $30/hr

Document Control Specialist Location: Los Angeles, CA Schedule: Full-Time | Contract & Contract-to ... Support project teams with document retrieval, reporting, and audit preparation * Coordinate with ...

SuperbTech

Document Control Specialist

Los Angeles, CA · On-site

$23 - $30/hr

Document Control Specialist Location: Los Angeles, CA Schedule: Full-Time | Contract & Contract-to ... Support project teams with document retrieval, reporting, and audit preparation * Coordinate with ...

Synch-Solutions

Document Control Specialist

Chicago, IL · On-site

Job Openings >> Document Control Specialist Document Control Specialist Summary Title: Document ... Daily work consists of archiving of completed projects, document retrieval, document reproduction ...

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Document Retrieval Specialist information

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How much do document retrieval specialist jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for document retrieval specialist in the United States is $27.84, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $31.97 per hour, depending on experience, location, and employer.

What is the difference between Document Retrieval Specialist vs Data Analyst?

AspectDocument Retrieval SpecialistData Analyst
Required CredentialsHigh school diploma or equivalent; certifications in information management or retrieval systemsBachelor's degree in data science, statistics, or related fields
Work EnvironmentLibraries, archives, legal, or corporate information centersOffices, research firms, or corporate settings
Employer & Industry UsageLegal, healthcare, government, corporate sectorsFinance, marketing, healthcare, technology
Search & Comparison IntentFocus on information retrieval, document management, and indexingFocus on data analysis, visualization, and reporting

The main difference is that a Document Retrieval Specialist specializes in locating, managing, and retrieving specific documents within information systems, often requiring knowledge of retrieval software and indexing. In contrast, a Data Analyst interprets data sets to provide insights and support decision-making. While both roles involve working with information, their core functions and skill sets differ significantly.

What are some common challenges faced by document retrieval specialists and how can they be addressed?

Document Retrieval Specialists often encounter challenges such as managing large volumes of requests, locating hard-to-find or misfiled documents, and ensuring compliance with privacy regulations. Staying organized, utilizing effective document management systems, and maintaining clear communication with requestors and other departments are key to overcoming these issues. Additionally, ongoing training on data security and system updates can help specialists stay efficient and compliant in their roles.

What are the key skills and qualifications needed to thrive as a document retrieval specialist?

To thrive as a Document Retrieval Specialist, you need strong organizational skills, attention to detail, and familiarity with records management, often supported by a high school diploma or equivalent. Proficiency with document management systems, databases, and sometimes legal or medical retrieval software is typically required. Exceptional communication, time management, and problem-solving abilities help you excel in coordinating with clients and handling confidential information. These skills are crucial for ensuring accurate, timely, and secure document retrieval, which supports efficient business operations and regulatory compliance.

What is a document retrieval specialist?

A Document Retrieval Specialist is a professional responsible for locating, obtaining, and managing documents or records requested by clients, organizations, or legal entities. They often work in industries such as legal services, healthcare, insurance, or finance, where accurate and timely document access is essential. Their duties include reviewing requests, searching databases or archives, ensuring compliance with privacy regulations, and delivering the necessary documents securely. Attention to detail and strong organizational skills are crucial for this role. Document Retrieval Specialists may also interact with external agencies or clients to fulfill specific document needs.
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What cities are hiring for Document Retrieval Specialist jobs? Cities with the most Document Retrieval Specialist job openings:
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Document Retrieval Specialist jobs near you
Infographic showing various Document Retrieval Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 12% Part Time, and 6% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $57,910 per year, or $27.8 per hour.

Records Retrieval Specialist I

Retrev LLC

Pensacola, FL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 20 days ago

Job description

Records Retrieval Specialist I


Employment Type: Full-Time Non-Exempt

Department: Retrieval

Schedule: Monday-Friday 8:00am-5:00pm

Work Location: Onsite


Position Summary

The Records Retrieval Specialist is responsible for obtaining medical records, billing statements, and related documentation from healthcare providers, hospitals, clinics, and other facilities. This role serves as the primary point of contact between the company and medical providers, ensuring timely follow-up, accurate documentation, and efficient retrieval of records to support client needs.
The ideal candidate is highly organized, comfortable making a high volume of outbound calls, and capable of maintaining professional relationships with facilities while managing multiple requests and deadlines.
Essential Duties and Responsibilities

• Place outbound calls to medical providers, hospitals, clinics, and healthcare organizations to request records and determine request status.
• Follow up on outstanding requests and work to resolve delays or obstacles preventing record retrieval.
• Document all communication, updates, and actions accurately within company systems.
• Verify provider requirements for processing records requests, including authorization forms, fees, and submission procedures.
• Communicate professionally and effectively with provider staff, records departments, and office personnel.
• Track and manage assigned requests to ensure timely completion and client satisfaction.
• Escalate complex issues, unresponsive providers, or unusual circumstances to management as appropriate.
• Maintain productivity standards for outbound calls, follow-up activity, and request completion.
• Review incoming information for completeness and accuracy.
• Collaborate with internal teams to resolve missing documentation, authorization issues, or other barriers to retrieval.
• Adhere to HIPAA, privacy regulations, company policies, and confidentiality requirements.
• Perform additional duties and special projects as assigned.
Qualifications
Required
• High school diploma or equivalent.
• Strong verbal communication and customer service skills.
• Ability to make and manage a high volume of outbound phone calls.
• Strong organizational and time management abilities.
• Proficiency with computers and data entry.
• Ability to multitask and manage competing priorities.
• Professional phone demeanor and conflict-resolution skills.
Preferred
• Experience in records retrieval, healthcare administration, legal support services, insurance, collections, or call center environments.
• Knowledge of HIPAA regulations and medical records processes.
• Experience working with electronic medical records (EMR/EHR) systems.
Key Competencies
 • Persistence and follow-through
• Attention to detail
• Accountability
• Professional communication
• Problem-solving
• Time management
• Adaptability
• Teamwork
Working Conditions
 • Primarily office-based or remote work environment.
• Frequent use of phone, computer, and company software systems.
• High-volume outbound calling throughout the workday.
• May involve repetitive administrative tasks and extended periods of sitting.
Performance Expectations
 Success in this role is measured by:
• Number of provider contacts completed.
• Timely follow-up on outstanding requests.
• Records successfully retrieved.
• Accuracy of documentation.
• Productivity and quality metrics.
• Compliance with company procedures and privacy regulations.
• Positive and professional interactions with provider offices.

Benefits

Full benefits package including health, vision, dental, retirement plan, and paid time off, accruing from Day 1!