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Document Retrieval Specialist Jobs (NOW HIRING)

SuperbTech

Document Control Specialist

Los Angeles, CA · On-site

$23 - $30/hr

Document Control Specialist Location: Los Angeles, CA Schedule: Full-Time | Contract & Contract-to ... Support project teams with document retrieval, reporting, and audit preparation * Coordinate with ...

SuperbTech

Document Control Specialist

Los Angeles, CA · On-site

$23 - $30/hr

Document Control Specialist Location: Los Angeles, CA Schedule: Full-Time | Contract & Contract-to ... Support project teams with document retrieval, reporting, and audit preparation * Coordinate with ...

SuperbTech

Document Control Specialist

Los Angeles, CA · On-site

$23 - $30/hr

Document Control Specialist Location: Los Angeles, CA Schedule: Full-Time | Contract & Contract-to ... Support project teams with document retrieval, reporting, and audit preparation * Coordinate with ...

Synch-Solutions

Document Control Specialist

Chicago, IL · On-site

Job Openings >> Document Control Specialist Document Control Specialist Summary Title: Document ... Daily work consists of archiving of completed projects, document retrieval, document reproduction ...

Codes Health, Inc.

$60 - $90/hr

As a Legal Records Specialist , you'll be on the front lines of our retrieval operations. This ... Ensure accuracy and compliance - clean ROIs, affidavits, billing records, and complete document ...

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Document Retrieval Specialist information

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$27

$52

How much do document retrieval specialist jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for document retrieval specialist in the United States is $27.84, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $31.97 per hour, depending on experience, location, and employer.

What is a document retrieval specialist?

A Document Retrieval Specialist is a professional responsible for locating, obtaining, and managing documents or records requested by clients, organizations, or legal entities. They often work in industries such as legal services, healthcare, insurance, or finance, where accurate and timely document access is essential. Their duties include reviewing requests, searching databases or archives, ensuring compliance with privacy regulations, and delivering the necessary documents securely. Attention to detail and strong organizational skills are crucial for this role. Document Retrieval Specialists may also interact with external agencies or clients to fulfill specific document needs.

What are the key skills and qualifications needed to thrive as a document retrieval specialist?

To thrive as a Document Retrieval Specialist, you need strong organizational skills, attention to detail, and familiarity with records management, often supported by a high school diploma or equivalent. Proficiency with document management systems, databases, and sometimes legal or medical retrieval software is typically required. Exceptional communication, time management, and problem-solving abilities help you excel in coordinating with clients and handling confidential information. These skills are crucial for ensuring accurate, timely, and secure document retrieval, which supports efficient business operations and regulatory compliance.

What are some common challenges faced by document retrieval specialists and how can they be addressed?

Document Retrieval Specialists often encounter challenges such as managing large volumes of requests, locating hard-to-find or misfiled documents, and ensuring compliance with privacy regulations. Staying organized, utilizing effective document management systems, and maintaining clear communication with requestors and other departments are key to overcoming these issues. Additionally, ongoing training on data security and system updates can help specialists stay efficient and compliant in their roles.

What is the difference between Document Retrieval Specialist vs Data Analyst?

AspectDocument Retrieval SpecialistData Analyst
Required CredentialsHigh school diploma or equivalent; certifications in information management or retrieval systemsBachelor's degree in data science, statistics, or related fields
Work EnvironmentLibraries, archives, legal, or corporate information centersOffices, research firms, or corporate settings
Employer & Industry UsageLegal, healthcare, government, corporate sectorsFinance, marketing, healthcare, technology
Search & Comparison IntentFocus on information retrieval, document management, and indexingFocus on data analysis, visualization, and reporting

The main difference is that a Document Retrieval Specialist specializes in locating, managing, and retrieving specific documents within information systems, often requiring knowledge of retrieval software and indexing. In contrast, a Data Analyst interprets data sets to provide insights and support decision-making. While both roles involve working with information, their core functions and skill sets differ significantly.

More about Document Retrieval Specialist jobs

What cities are hiring for Document Retrieval Specialist jobs?

Cities with the most Document Retrieval Specialist job openings:

What states have the most Document Retrieval Specialist jobs?

States with the most job openings for Document Retrieval Specialist jobs include:

What job categories do people searching Document Retrieval Specialist jobs look for?

The top searched job categories for Document Retrieval Specialist jobs are:

Document Retrieval Specialist jobs near you
Infographic showing various Document Retrieval Specialist job openings in the United States as of August 2026, with employment types broken down into 83% Full Time, and 17% Contract. Highlights an 83% In-person, and 17% Hybrid job distribution, with an average salary of $57,910 per year, or $27.8 per hour.

Document Control Specialist

SuperbTech,Inc.

Los Angeles, CA

$23 - $30/hr

Full-time, Contractor

Re-posted 4 days ago

Job description

Document Control Specialist

Location: Los Angeles, CA

Schedule: Full-Time | Contract & Contract-to-Hire

Pay Rate: $23-$30/hr (based on experience)

Overview

We are seeking experienced Document Control Specialists to support municipal and public works projects across Los Angeles. This role plays a critical part in ensuring accurate, compliant, and timely management of project documentation.


Key Responsibilities
  • Maintain and manage project documentation in accordance with client and regulatory standards
  • Track, log, distribute, and file all incoming and outgoing documents
  • Ensure strict version control and document accuracy across all project records
  • Manage document control systems and maintain organized digital and physical filing structures
  • Support project teams with document retrieval, reporting, and audit preparation
  • Coordinate with engineers, project managers, and external stakeholders to ensure timely document flow
  • Monitor deadlines and ensure all documentation aligns with project schedules and compliance requirements
 

Required Qualifications

  • 2+ years of document control experience within construction, engineering, utilities, or public works
  • Hands-on experience with document management systems such as Procore, Aconex, SharePoint, Bluebeam, or similar
  • Strong understanding of document lifecycle, version control, and audit compliance
  • Experience managing RFIs, submittals, drawings, and project records
  • High level of attention to detail and organizational accuracy
  • Ability to manage multiple projects and deadlines in a fast-paced environment
  • Proficient in Microsoft Office Suite, especially Excel and Word


Preferred Qualifications

  • Experience supporting municipal or government-funded projects
  • Familiarity with public works compliance standards and documentation requirements


Apply Today
We are actively reviewing candidates and will reach out as opportunities align. Apply now to be considered for current and upcoming opportunities.