Document Manager Jobs in Raleigh, NC (NOW HIRING)

IEM is seeking an individual to fill the full-time role of Construction Project Manager. The Xactimate-Certified Construction Project Manager conducts property inspections, documents disaster-related damage, and develops repair scopes and cost estimates in support of CDBG-DR housing recovery programs. This role ensures all inspections, documentation, and estimates are accurate, consistent, defensible, and compliant with federal program requirements. Candidates must hold Xactimate certification and a current license or certification in adjusting, building inspection, or a related field. The position requires regular fieldwork and travel across South Florida, including inspections, re-inspections, and applicant interactions. Success in this role requires the ability to operate effectively in a fast-paced, deadline-driven environment with strong attention to detail.

Primary Location:

• Live anywhere in the United States but must be willing to relocate to South Florida for the life of the project.
• Work will take place either in the field,in an office environment,or personal office / at home and will depend on the need of the project.
• Preferred candidates will currently live in South Florida

Travel Requirements:

• This position will require travel to complete work assignments or attend meetings.
• Daily travel and other expenses are reimbursable in accordance with Federal Travel Regulations or DoD Regulations.

Essential Functions:

• Oversee daily construction activities for CDBG-DR projects across housing, infrastructure, and public facilities in Fort Lauderdale
• Support construction delivery strategies, schedules, staffing plans, and field coordination
• Monitor projects from scoping through construction, inspection, and closeout
• Ensure compliance with program guidelines, contracts, budgets, and performance goals
• Serve as the primary liaison for contractors, inspectors, engineers, and program staff
• Manage contractor performance, schedules, quality, and compliance
• Lead site visits, meetings, inspections, and closeout activities
• Resolve delays, scope issues, and field challenges; escalate risks as needed
• Review scopes, estimates (including Xactimate), plans, and proposals for accuracy and cost reasonableness
• Coordinate scope alignment and resolve discrepancies
• Manage and approve change orders and support invoice and payment reviews
• Maintain complete documentation for compliance and audit readiness
• Ensure construction meets approved scopes, codes, HUD/CDBG-DR requirements, and program standards
• Coordinate inspections, punch lists, and corrective actions
• Enforce compliance with federal regulations (2 CFR 200, Davis-Bacon, Section 3, environmental and procurement requirements)
• Identify and resolve compliance risks, safety concerns, and deficiencies
• Track project status, milestones, costs, and contractor performance
• Support reporting, dashboards, and executive updates
• Identify risks to schedule, budget, or compliance and recommend improvements
• Collaborate with City staff, property owners, contractors, and stakeholders
• Support meetings, site visits, and resolution of complaints or escalations
• Communicate project status clearly while maintaining compliance and customer focus

Minimum Qualifications:

• Experience: Significant experience managing construction projects, construction teams, contractors, inspections, scopes of work, budgets, and schedules.
• Experience preparing Xactimate estimates, repair scopes, quantity takeoffs, field notes, sketches, and inspection documentation.
• Experience supporting CDBG-DR, CDBG-MIT, FEMA, HUD, insurance recovery, or other federally funded disaster recovery programs.
• Experience supporting federally funded programs, disaster recovery programs, public-sector construction, housing recovery, infrastructure projects, or comparable grant-funded construction initiatives.
• Active Xactimate certification
• Knowledge of construction management principles, field coordination, cost estimating, inspection protocols, project documentation, change order management, and contractor oversight.
• Ability to review scopes, plans, specifications, estimates, progress reports, invoices, and closeout documentation.
• Strong understanding of construction quality control, safety expectations, building codes, permitting, and field issue resolution.
• Ability to manage multiple projects, contractors, deadlines, and stakeholder priorities simultaneously.
• Proficiency with Microsoft Office, project tracking tools, and electronic document management systems.

Preferred Qualifications:

• Direct experience with CDBG-DR, CDBG-MIT, CDBG, FEMA, HUD-funded housing, infrastructure, mitigation, or public facilities programs.
• Experience working with local governments, municipal departments, public works, housing recovery programs, or disaster recovery implementation teams.
• Familiarity with HUD environmental review requirements, labor standards, Section 3, procurement, duplication of benefits, cost reasonableness, and federal recordkeeping requirements.
• Experience with residential rehabilitation, reconstruction, elevation, manufactured housing replacement, stormwater, drainage, seawalls, public facilities, mitigation, or resilient infrastructure projects.
• Experience with Xactimate, RSMeans, construction scheduling software, Smartsheet, Power BI, SharePoint, or similar construction management and reporting tools.
• Florida contractor license, building inspector certification, construction management certification, engineering license, architecture license, ICC certification, PMP, CCM, or other relevant professional credential.
• Knowledge of South Florida construction conditions, floodplain requirements, coastal resilience, hurricane hardening, local permitting, and municipal construction processes.
• Core competencies include construction management, contractor oversight, field coordination, scope and estimate review, and schedule and budget tracking, along with strong quality assurance and quality control practices. Additional strengths include federal grant compliance, change order management, risk identification and resolution, stakeholder coordination, clear technical communication, and thorough documentation and closeout.

Additional Information:

• Field Work:Field-focused role with frequent travel; exposure to outdoor conditions (heat, cold, uneven terrain).
• Personal Office / At Home Locations:All personal office / at home work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection. You must also have account privileges and access to your Internet service provider account during working hours for the purpose of maintaining the Internet connection, if needed.
• Office Locations:Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.

Benefits and more:

• Salary is based on your location and experience level: $120,000 - $140,000
• 10 paid Holidays
• Vacation pay
• Sick pay
• 401(K) plan with matching
• Company paid STD and LTD

Equal Employment Opportunity.All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual's race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation.IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please emailIEMhumanresources@iem.comwith specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.