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Document Formatting Jobs (NOW HIRING)

Aegis Worldwide

Technical Writer

Hammond, IN · On-site

Safety Program Documentation: * Draft and format safety procedures, work instructions, and job aids using provided technical input * Convert field notes, meeting outcomes, and corrective action ...

CICONIX, LLC

Prepare documents for publishing and submission to regulatory agencies in the required formats, including electronic Common Technical Document, eCOPY, or Electronic Submission Template and Resource ...

Barbaricum

Graphic Artist (Intermediate)

Aberdeen, MD · On-site

$136K - $163K/yr

Edit and format technical documents and deliverables. Collaborate with subject matter experts to translate technical information into visual formats. Ensure all products meet quality, formatting, and ...

Cooley LLP

Document Specialist

Santa Monica, CA

$68K - $120K/yr

Reformat existing documents into Cooley templates and standard or custom formats * Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf

Cooley LLP

Document Specialist

Los Angeles, CA · On-site

$68K - $120K/yr

Reformat existing documents into Cooley templates and standard or custom formats * Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf

Three Point Solutions

Graphic Designer

Lafayette, CO · On-site

$40 - $45/hr

Create, format, and publish Instructions for Use (IFU) documents * Develop and maintain print and digital documentation materials * Ensure compliance with branding, design, and quality standards

Cooley

Document Specialist

Chicago, IL

$68K - $120K/yr

Reformat existing documents into Cooley templates and standard or custom formats * Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf

Cooley

Document Specialist

Santa Monica, CA

$68K - $120K/yr

Reformat existing documents into Cooley templates and standard or custom formats * Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf

Cooley

Document Specialist

Palo Alto, CA · On-site

$68K - $120K/yr

Reformat existing documents into Cooley templates and standard or custom formats * Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf

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Document Formatting information

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How much do document formatting jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for document formatting in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is a document formatting?

A Document Formatting job involves organizing and structuring documents to ensure consistency, readability, and a professional appearance. This includes adjusting fonts, spacing, margins, headings, bullet points, and applying styles or templates as needed. Professionals in this role may work with reports, presentations, legal documents, or academic papers, adhering to specific formatting guidelines. Strong attention to detail and proficiency with tools like Microsoft Word, Google Docs, and PDF editors are essential.

What are some common challenges faced in a document formatting role?

Professionals in Document Formatting often encounter challenges such as managing last-minute edits, adhering to strict style or branding guidelines, and working under tight deadlines. Balancing multiple document requests from various teams requires excellent prioritization and effective communication to clarify formatting expectations. Additionally, integrating content from different sources while maintaining consistency in layout, fonts, and structure can be demanding. Navigating these challenges successfully helps ensure that all documents are accurate, visually appealing, and reflect the organization’s standards.

What are the key skills and qualifications needed to thrive in document formatting, and why are they important?

To excel in Document Formatting, a strong attention to detail, knowledge of style guidelines, and proficiency in grammar, spelling, and layout are essential, often supported by a background in administration or publishing. Familiarity with software such as Microsoft Word, Adobe Acrobat, and Google Docs, as well as templates and advanced formatting features, is typically required. Strong time-management, communication, and organizational skills help individuals manage multiple projects and collaborate effectively with teams. These abilities ensure the production of polished, professional documents that meet organizational standards and deadlines.

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Document Formatting jobs near you
Infographic showing various Document Formatting job openings in the United States as of August 2026, with employment types broken down into 79% Full Time, 17% Part Time, and 4% Contract. Highlights an 83% In-person, 4% Hybrid, and 13% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Document Control Tech Aide III

4pconsultinginc

Eastaboga, AL • On-site

Contractor

Re-posted 26 days ago

Job description

Position: Document Control Tech Aide III
Location: 720 Green Valley Drive Eastaboga, AL 36260
Duration: 5 Months.

Client: Southern Company

Position Overview

The Document Control Tech Aide III supports engineering records management activities through large- and small-format document scanning, metadata entry, and archival support. This onsite role requires experience handling delicate, aging engineering drawings and working with document management systems.

The ideal candidate brings strong attention to detail, familiarity with engineering drawings, and hands-on experience using scanning and PDF software.

Key Responsibilities

Document Scanning & Digitization

  • Operate small and large format scanners and plotters
  • Scan engineering drawings (including oversized and fragile documents)
  • Ensure high-quality digital reproduction of physical documents
  • Capture and input accurate metadata from scanned drawings

Records Management Support

  • Support records management processes and archival procedures
  • Maintain accurate indexing and file organization
  • Handle delicate and aging documents with care
  • Assist with boxing, organizing, and relocating document files

Data Entry & Systems

  • Enter metadata and drawing details into document management systems
  • Utilize PDF software for editing, indexing, and organizing scanned files
  • Maintain personal timekeeping using the company’s timekeeping system

Administrative & Physical Requirements

  • Proficient in Microsoft Office (Outlook, Excel)
  • Lift and move boxes of drawings as required
  • Work onsite at the Calhoun County Plant

Required Qualifications

  • 3–5+ years of experience using small and large document scanners and plotters
  • Familiarity with engineering drawings and document formats
  • Basic knowledge of records management processes
  • Proficiency with MS Office (Outlook, Excel)
  • Working knowledge of scanning and PDF software
  • Ability to handle fragile and aging documents carefully
  • Ability to lift and move boxes as needed