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Document Formatting Jobs (NOW HIRING)

Orbital

Document Control Specialist

Baton Rouge, LA · On-site

$70K - $100K/yr

Perform QA/QC checks to verify accuracy of document formatting, title blocks, numbering, metadata, and compliance with contract or client requirements. * Prepare, process, and track transmittals ...

Avetix Bio

Document Specialist - Regulatory

Summit, NJ · On-site

Format documents prepared or received according to stipulated style guides for reports, assessments, regulatory submissions, letters, etc. * Format and compile documents according to requirements ...

CFS

Legal Administrative Assistant

Columbus, OH · On-site

$65K - $75K/yr

Key Responsibilities for the Legal Administrative Assistant: • Redline, edit, format, and proofread legal documents and correspondence. • Independently prepare and e-file documents with state and ...

Travere

Manager, Medical Writing Operations

Perform advanced document formatting and publishing activities, including management of complex tables, figures, references, cross-references, automated numbering, table of contents generation, and ...

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How much do document formatting jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for document formatting in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is a document formatting?

A Document Formatting job involves organizing and structuring documents to ensure consistency, readability, and a professional appearance. This includes adjusting fonts, spacing, margins, headings, bullet points, and applying styles or templates as needed. Professionals in this role may work with reports, presentations, legal documents, or academic papers, adhering to specific formatting guidelines. Strong attention to detail and proficiency with tools like Microsoft Word, Google Docs, and PDF editors are essential.

What are some common challenges faced in a document formatting role?

Professionals in Document Formatting often encounter challenges such as managing last-minute edits, adhering to strict style or branding guidelines, and working under tight deadlines. Balancing multiple document requests from various teams requires excellent prioritization and effective communication to clarify formatting expectations. Additionally, integrating content from different sources while maintaining consistency in layout, fonts, and structure can be demanding. Navigating these challenges successfully helps ensure that all documents are accurate, visually appealing, and reflect the organization’s standards.

What are the key skills and qualifications needed to thrive in document formatting, and why are they important?

To excel in Document Formatting, a strong attention to detail, knowledge of style guidelines, and proficiency in grammar, spelling, and layout are essential, often supported by a background in administration or publishing. Familiarity with software such as Microsoft Word, Adobe Acrobat, and Google Docs, as well as templates and advanced formatting features, is typically required. Strong time-management, communication, and organizational skills help individuals manage multiple projects and collaborate effectively with teams. These abilities ensure the production of polished, professional documents that meet organizational standards and deadlines.

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Document Formatting jobs near you
Infographic showing various Document Formatting job openings in the United States as of August 2026, with employment types broken down into 79% Full Time, 17% Part Time, and 4% Contract. Highlights an 83% In-person, 4% Hybrid, and 13% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Document Control Specialist

Orbital

Baton Rouge, LA • On-site

$70K - $100K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 17 days ago

Job description

Job Title:
Document Control Specialist
Location:
Baton Rouge, LA; On-site
FLSA Classification
Non-Exempt
Job Description:
Orbital Engineering, Inc. is seeking a Document Control Specialist to support our organization. The Document Control Specialist supports the organization by managing the complete lifecycle of project documentation. This role ensures accuracy, compliance, traceability, and timely distribution of documents across engineering, construction, procurement, and client teams. The position also supports the implementation and ongoing management of Aconex and other electronic document management systems (EDMS). This is an on-site position that will report to our Baton Rouge, LA Office.
Responsibilities:
Document Control Operations
  • Manage receipt, review, processing, distribution, and archiving engineering and construction project documentation.
  • Maintain project document registers, workflows, metadata, and revision histories to ensure complete traceability and audit-readiness.
  • Perform QA/QC checks to verify accuracy of document formatting, title blocks, numbering, metadata, and compliance with contract or client requirements.
  • Prepare, process, and track transmittals, submittals, and deliverables through Aconex or other systems.
  • Monitor document workflows to ensure timely action by reviewers and approvers; follow up as needed.
  • Ensure all team members are using the most current and approved documents, drawings, and specifications.

System Support & EDMS Administration
  • Support the configuration and ongoing management of Aconex (templates, workflows, roles/permissions, metadata standards).
  • Provide basic troubleshooting for end users and escalate technical issues to IT or system administrators.
  • Assist with onboarding new project teams into Aconex or other EDMS platforms.
  • Contribute to the development and continuous improvement of document control procedures, naming conventions, folder structures, and quality standards.

Cross-Functional Collaboration
  • Work closely with Project Managers, Engineers, Designers, QA/QC, Procurement, and Construction teams to facilitate consistent document flow.
  • Coordinate with vendors, clients, and subcontractors on document submissions, format expectations, and compliance requirements.
  • Support project handover by organizing final documentation deliverables, including as-builts, O&M manuals, and required closeout packages.

Compliance & Quality
  • Adhere to Orbital's Quality Management System and client contractual documentation requirements.
  • Support routine audits of project documentation and help resolve gaps or inconsistencies.
  • Maintain organized, accurate, secure document repositories following retention and archival policies.

Other Duties
  • Please note that this job posting does not list all duties and responsibilities that are required of this job. Duties and responsibilities may change at any time with or without notice

Work Environment
  • On-site; Baton Rouge, LA

Minimum Requirements
  • 5+ years of document control experience, preferably in engineering, industrial, energy, or construction environments.
  • Proficiency with Aconex or other engineering document management systems (e.g., ProjectWise, Meridian, Documentum, Procore, SharePoint).
  • Understanding of drawing standards, electronic drawing file types, and AutoCAD or CAD document components.
  • Strong computer proficiency, including Microsoft Office (Excel, Word, Outlook, Teams).
  • Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
  • Strong written and verbal communication skills and the ability to work with diverse technical and non-technical stakeholders.
  • Ability to work independently while supporting multiple teams remotely.

Preferred Qualifications
  • Familiarity with heavy industrial, utility, or EPC project workflows.
  • Knowledge of metadata standards, document numbering structures, and QA/QC review processes.

Salary Range:
$70,000 - $100,000 annually (based on experience, qualifications, and location)
Benefits:
A commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and a comprehensive benefits package designed to support your health, financial security, and work-life balance. Our benefits include medical, dental, vision, and prescription drug coverage; a 401(k)-retirement savings plan; and supplemental insurance options. We also provide company-paid life and AD&D insurance, company-paid short-term disability coverage, and a generous paid time off program to ensure you have the support and flexibility you need both professionally and personally.
About Orbital:Powered by People, Driven by Solutions
Since 1969, Orbital has been specializing in project development, project execution and asset management for the heavy industrial sectors and utilities. Our regional offices, hands-on mentality, and world-wide integrated teams provide an ability to leverage subject matter experts and industry best-practices wherever a project may lie geographically. Our focus steadfastly remains on finding and delivering the best solution, regardless of where that team sits across our organization. At Orbital, our power is our people.
Equal Opportunity Statement:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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DOCUM002462
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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