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Document Control Two Jobs in Washington (NOW HIRING)

Quality Agents

Documentation Specialist

Rockville, MD · On-site

The document control specialist provide documentation control support for our clients' quality ... Bachelor of Science in one of the life sciences * 1-2 years of direct experience and/or training in ...

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Document Control Specialist

Document Control Specialist

Hill International

Washington, DC • Remote

$50K - $70K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Key responsibilities

  • Retrieve and organize contract documents using the client's electronic project management system according to established procedures and protocols.

  • Download, assemble, file, and distribute project documents including change order notices, proposals, inspection reports, commissioning documents, and compliance reports.

  • Prepare and issue client invoices in accordance with contract terms and serve as contact for clients on collection of accounts receivable.

Job description

Hill International is seeking a Document Control Specialist to assist project(s) in Washington, D.C. This position will support project teams and clients in maintaining project records & contract documents and providing additional assistance, as needed. 

  • Four-year college degree is preferred 
  • 2-5 years' experience in an administrative role
  • Excellent interpersonal communication and organizational skills; ability to communicate with various levels of company staff and management 
  • Ability to work independently in a remote setting

The salary range for this position is $50,000 - $70,000. The salary offered will be based on the applicant's qualifications, education, experience and work location.
 

Depending upon your employment status, Hill's comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

  • Responsible for retrieving and organizing contract documents, as required, using the client's electronic project management system utilizing established procedures & protocols
  • Responsible for downloading, assembling, filing, and distributing project documents to include (but not limited to) change order notices, proposals, inspection reports, commissioning documents, compliance reports, and any document submitted utilizing client's electronic project management platform
  • Distributes ad hoc reports to internal and external customers, as requested 
  • Responsible for maintaining Hill's internal project folders 
  • Prepare and issue client invoices in accordance with contract terms 
  • Serve as contact for clients on collection of accounts receivable 
  • Tracks meeting minutes, arranges meeting schedules, provides support for tracking risks, issues, and action items
  • Complies with data integrity and security policies
  • Other administrative duties as assigned

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