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Document Control Records Management Jobs in Virginia

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Document Control Records Management information

What is document control records management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What are some common challenges faced in document control records management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.

What are the key skills and qualifications needed to thrive as a document control records management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What are popular job titles related to Document Control Records Management jobs in Virginia?

For Document Control Records Management jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Document Control Records Management jobs in Virginia look for?

The top searched job categories for Document Control Records Management jobs in Virginia are:

What cities in Virginia are hiring for Document Control Records Management jobs?

Cities in Virginia with the most Document Control Records Management job openings:

Document Control Records Management jobs near you
Infographic showing various Document Control Records Management job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Records Management Specialist I

Armada Ltd

Arlington, VA • On-site

Full-time

Re-posted 9 days ago

Job description

Records Management Specialist IType: Full TimeLocation: Ballston, Virgina Overtime Exempt: NoReports To: ARMADA HQSecurity Clearance Required: Secret****************CONTINGENT UPON AWARD***********************Duties & Responsibilities:The Records Management Specialist I will assist with the FOIA request lifecycle, including coordinating with requesters, searching for records, working with Counsel on redactions, and preparing response letters.Records Management Specialist I assist with the PA Program by processing requests, supporting the development of SORNs and PIAs, and assisting with the quarterly Privacy Spot Check.Assist with the development and maintenance of a FOIA/PA desk guide, communicate procedural changes, and assist with maintaining the online FOIA reading room.Assist with the ONR Records Management (RM) Program by helping ONR Codes develop RM File Plans and reviewing records for correct SSICs.Assist the ONR RM with the appraisal, disposition, and transfer of official records to Federal Records Centers (FRCs) or NARA, including the preparation and packing of record boxes.Records Management Specialist I assist with searching for requested records and scanning documents as needed.Other duties as assigned.Knowledge, Skills, and Abilities (KSAs):Knowledge of National Archives and Records Administration (NARA) regulations, Federal Records Center (FRC) guidelines, and the federal records life cycle.Proficiency in Electronic Records Management Systems (such as HP TRIM, Content Manager, or similar DoD-compliant platforms).Skilled in conducting regular file inventories, compliance checks, and data quality assurance reviews.Ability to liaise effectively with military personnel, civilian leadership, federal auditors, and external contractors.Ability to evaluate legacy paper systems and successfully guide teams through digital transformation and migration.Minimum/General Experience:At least two (2) years of Records Management experience.In lieu of the desired experience, an associate's degree and at least one (1) year of recent Records Management experience is required.Minimum Education:High school diploma or GED required. Disclaimer:The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Must be able to successfully pass a background check, and pre-employment drug testing.  Job offers are contingent upon results of background check and drug testing.