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Document Control Records Management Jobs in Virginia

QualX

Records Management Custodian

Arlington, VA

Job Title Records Management Custodian Location Arlington, VA 22202 US (Primary) Category ... Perform or supervise scanning and digitization of agency documents; maintain quality control on all ...

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Document Control Records Management information

What is document controller salary?

The salary for a document control records management professional typically ranges from $40,000 to $70,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced controllers with certifications can earn higher salaries, especially in industries like construction, engineering, or manufacturing that require strong organizational skills and familiarity with document management systems.

Is document control a good career?

Document control is a viable career that involves managing and organizing company records, often requiring attention to detail and familiarity with document management systems. It offers opportunities in industries such as manufacturing, construction, and healthcare, with potential for career advancement into records management or quality assurance roles.

How much is the salary of a document controller?

The salary of a document control records management professional typically ranges from $40,000 to $70,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced controllers with certifications can earn higher salaries, especially in sectors like construction, engineering, or manufacturing.

What is Document Control Records Management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

Is document control part of records management?

Document control is a key component of records management, focusing on the creation, revision, distribution, and archiving of documents to ensure accuracy and compliance. Records management encompasses broader activities such as classification, retention, and disposal of records, with document control supporting these processes through standardized procedures and tools like document management systems.

What are the key skills and qualifications needed to thrive as a Document Control Records Management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What are some common challenges faced in Document Control Records Management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.
What are popular job titles related to Document Control Records Management jobs in Virginia? For Document Control Records Management jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Document Control Records Management jobs in Virginia look for? The top searched job categories for Document Control Records Management jobs in Virginia are:
What cities in Virginia are hiring for Document Control Records Management jobs? Cities in Virginia with the most Document Control Records Management job openings:
Document Control Records Management jobs near you
Infographic showing various Document Control Records Management job openings in Virginia as of June 2026, with employment types broken down into 85% Full Time, 10% Part Time, 3% Contract, and 2% Nights. Highlights an 98% In-person, and 2% Remote job distribution.
Records Management Custodian

Records Management Custodian

QualX

Arlington, VA

Other

Posted 17 days ago

Job description

Job Title
Records Management Custodian
Location
Arlington, VA 22202 US (Primary)
Category
Information Management
Job Type
Full-Time
Career Level
Staff
Education
Bachelor's Degree
Travel
Security Clearance Required
Secret
Job Description
SUMMARY:
This position serves as USTDA's Records Custodian and primary technical expert for the Agency's records management program. The incumbent functions as the principal interface with NARA, manages the Central Agency Files (CAF), leads twice-annual agency-wide records clean-up and training events, and ensures full lifecycle records compliance from creation through NARA-compliant disposition.
KEY RESPONSIBILITIES:

  • Maintain USTDA's Central Agency Files (CAF); serve as primary POC for all RM matters agencywide; accept official documents from agency staff and integrate into official files per USTDA RM procedures
  • Serve as the Agency's Records Custodian and primary NARA liaison; implement and maintain records disposition schedules; manage submissions to and retrievals from NARA/WNRC; ensure compliance with NARA General Records Schedules
  • Establish and maintain email and electronic records schedules per NARA OMB M-23-07 requirements; update USTDA records schedule annually; advise the Records Management Officer (RMO) on schedule changes
  • Manage the USTDA library holdings database in TDAMIS/SharePoint; maintain public and confidential report segregation; provide bi-annual library holdings analysis reports to COR
  • Plan and conduct two agency-wide records clean-up events per year; conduct records management onboarding briefings for all new staff and exit interviews for departing staff
  • Support FOIA processing as needed; maintain working knowledge of FOIA/Privacy Act exemptions applicable to USTDA records
  • Perform or supervise scanning and digitization of agency documents; maintain quality control on all converted files; update data in USTDA information management systems
Job Requirements
REQUIRED QUALIFICATIONS:
  • Bachelor's degree required in business, information management, library science, or related field
  • Minimum 10 years of related experience; minimum 5 years specifically in federal records management
  • Experience creating and implementing records management policies, retention schedules, and NARA-compliant disposition procedures
  • Experience providing records management training to agency staff
  • Secret security clearance required
  • Strong written and verbal communication skills; physical ability to move file boxes
PREFERRED QUALIFICATIONS:
  • Certified Records Manager (CRM) or NARA Federal Records Management Training certificate
  • Prior experience with TDAMIS, SharePoint, or similar federal agency information management systems
  • Prior experience supporting a small federal civilian agency

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
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About QualX

Sourced by ZipRecruiter

Industry

Library and information services

Company size

51 - 200 Employees

Headquarters location

Springfield, VA, US

Year founded

2009

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