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Document Control Records Management Jobs in Virginia

PerkinElmer

CAPA and non-conformance management, document control, metrology and equipment calibration, records management and digitization, or personnel training and qualification. Because these functions ...

PerkinElmer

CAPA and non-conformance management, document control, metrology and equipment calibration, records management and digitization, or personnel training and qualification. Because these functions ...

PerkinElmer

CAPA and non-conformance management, document control, metrology and equipment calibration, records management and digitization, or personnel training and qualification. Because these functions ...

New

Citizens

Records Management Coordinator

Glen Allen, VA · On-site

$22 - $25/hr

Description Records Management Coordinator (Mortgage Document Custodian Specialist) The Records ... document custody operations through strong procedural governance and control execution. Key ...

Citizens

Records Management Coordinator

Glen Allen, VA · On-site

$22 - $25/hr

Description Records Management Coordinator (Mortgage Document Custodian Specialist) The Records ... document custody operations through strong procedural governance and control execution. Key ...

Prolim Global

Security Support 2

Newport News, VA · On-site

$22.04 - $28.99/hr

Records Management * Fingerprinting & Biometrics * Visitor Authorization Processing * Document Control * Data Entry & Verification * Customer Service * Microsoft Office Suite * Security Compliance ...

Armada

Records Management Specialist I

Arlington, VA · On-site

Records Management Specialist I assist with searching for requested records and scanning documents as needed. * Other duties as assigned. Knowledge, Skills, and Abilities (KSAs): * Knowledge of ...

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Document Control Records Management information

What is document control records management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What are some common challenges faced in document control records management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.

What are the key skills and qualifications needed to thrive as a document control records management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What are popular job titles related to Document Control Records Management jobs in Virginia?

For Document Control Records Management jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Document Control Records Management jobs in Virginia look for?

The top searched job categories for Document Control Records Management jobs in Virginia are:

What cities in Virginia are hiring for Document Control Records Management jobs?

Cities in Virginia with the most Document Control Records Management job openings:

Document Control Records Management jobs near you
Infographic showing various Document Control Records Management job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Document Control Administrator

Thermo Fisher Scientific

Middletown, VA • On-site

$23.26 - $34.88/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Thermo Fisher Scientific rating

7.8

Company rating: 7.8 out of 10

Based on 428 frontline employees who took The Breakroom Quiz

174th of 544 rated manufacturers

Job description

Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Office
Job Description
As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.
Position Summary
Document Control Administrator is responsible for editing and reviewing documents that impact product, process, material and routing those changes through Master Control. As the administrator, you will also be creating new part numbers and releasing the different document types into our ERP systems for production.
Location: Middletown, VA
Key Responsibilities:
  • Create, control, and maintain new or revised production documents, test documents, trial documents, deviations, reworks, and product labeling in various systems. Ensuring the accuracy of each document type.
  • Coordinate, attend, and / or lead meetings as assigned.
  • Provide assistance in evaluating, reviewing, writing, tracking, and routing of change notifications.
  • Participate in element teams for new product introductions / transfers when required.
  • Help maintain the Documentation QA-Middletown and Change Notification Mailboxes (i.e. answer inquiries and checkout requested documents).
  • Conduct and / or participate in process improvement activities, working closely with cross-functional, department leads or PPI team.
  • Assigning and setting up new part numbers in Master Control and SAP System.
  • Work closely with external OEM customers to obtain their approvals.
  • Provide training for the change order process, management of change module and / or change notifications.
  • Update / release / publish inserts or other materials on the website.
  • Send documents out for translations.
  • Assist, review, track and route documents through Adobe Sign / Electronic Software.
  • Maintain and update spreadsheets and Smartsheet related to change control, management of change and change notifications.
  • Create reports / charts as assigned.
  • Performs other duties as assigned.

Education
  • High school diploma or equivalent is required.

Experience
  • A minimum of 3 years' experience in documentation skills.
  • Experience in Excel, Word, PowerPoint, Smartsheet, Outlook.
  • Proficiency in typing, proofreading and editing required.

Knowledge, Skills, Abilities
  • Strong organizational and time management skills.
  • Ability to coordinate multiple tasks while still delivering high quality results.
  • Must be a self-starter, with the ability to work independently.
  • Possess a positive and professional demeanor.
  • Requires strong verbal and written communication skills.
  • Must be flexible and be able to shift priorities.
  • Requires high attention to details.
  • Must be a team-player

Compensation and Benefits
The hourly pay range estimated for this position based in Virginia is $23.26-$34.88.
This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:
  • A choice of national medical and dental plans, and a national vision plan, including health incentive programs
  • Employee assistance and family support programs, including commuter benefits and tuition reimbursement
  • At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
  • Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
  • Employees' Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards

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