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Document Control Records Management Jobs in Indiana

Ball State University

Design Records Specialist

Muncie, IN · On-site

$38K - $42K/yr

Bachelor's degree or equivalent in library science, records management, history , museum studies or ... Please follow upload instructions to attach all of the required supporting documents listed below:

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Bsu

Design Records Specialist

Muncie, IN

$38K - $42K/yr

Bachelor's degree or equivalent in library science, records management, history , museum studies or ... Please follow upload instructions to attach all of the required supporting documents listed below:

New

Novartis

QC Chemist

Indianapolis, IN · On-site

$97K - $146K/yr

Ensure that QC testing is properly conducted and documented for all performed activities, with * emphasis on Data Integrity. Evaluate and approve QC records as required. * Provide oversight and ...

TEKsystems

Document Management Specialist

Fishers, IN

$18.25/hr

Organize, file, and maintain stored records * Prepare and sort documents for shipping * Create and manage reports using Excel and internal systems * Assist with special projects and administrative ...

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Document Control Records Management information

What qualifications do I need to be a document control records management?

To work in document control records management, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, information management, or a related field. Strong organizational skills, attention to detail, familiarity with document management systems, and knowledge of industry standards like ISO 9001 are important qualifications for this role.

Is document control a good career path?

Document control is a viable career path involving managing and maintaining organizational records, often requiring skills in data organization, attention to detail, and familiarity with document management systems. It offers opportunities for advancement into records management, quality assurance, or compliance roles, especially in industries like manufacturing, construction, and healthcare.

What is document control records management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What are the key skills and qualifications needed to thrive as a document control records management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What are some common challenges faced in document control records management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.
What are popular job titles related to Document Control Records Management jobs in Indiana? For Document Control Records Management jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Document Control Records Management jobs in Indiana look for? The top searched job categories for Document Control Records Management jobs in Indiana are:
What cities in Indiana are hiring for Document Control Records Management jobs? Cities in Indiana with the most Document Control Records Management job openings:
Document Control Records Management jobs near you

Design Records Specialist

Ball State University

Muncie, IN • On-site

$38K - $42K/yr

Other

Medical, Dental, Life, Retirement

Posted yesterday

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Ball State University rating

6.3

Company rating: 6.3 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

530th of 616 rated colleges and universities

Job description

Position Title:

Design Records Specialist

Compensation:

$38,376.00 - 42,302.00

Department:

University Libraries_Q

Start Date:

08/03/2026

About this opportunity:

Ball State University Libraries is searching for an energetic and detail-oriented person to join our committed and highly engaged Archives and Special Collections team, responsible for analyzing, organizing, arranging, and creating
collection-level and item-level description for archival materials, including architectural and design drawings, photographs, objects, ephemera, and other records, according to archival best practices and professional and national standards. If you are excited by the possibilities of this important role in preserving the records of Indiana's built environment, we invite you to consider joining us in our mission "to create transformative experiences for diverse communities of learners."
Assignment may require some evenings and/or weekends.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: Analyze, organize, and describe the archival collections of the Andrew Seager Archives of the Built Environment according to professional and national standards to provide discovery and access for users; participate in and support the acquisition and digitization of architectural and design records, including electronic records; support a collaborative work environment and service culture in order to advance the strategic direction of the University Libraries.

Duties & Responsibilities:

1. Analyze, organize, arrange, and create collection-level and item-level description for archival materials including architectural and design drawings, photographs, objects, ephemera, and other records, according to archival best practices and professional and national standards.

2.In collaboration with the Archivist for Architectural and Design Records, identify and select architectural and design drawings and other materials for digitization, access, and discovery in the University Libraries' digital repositories in accordance with applicable copyright and access standards and considerations.

3. Collaborate with the Archivist for Architectural and Design Records in organizing and preparing archival materials for digitization, access, and discovery in the University Libraries' digital repositories; research, create, and record descriptive metadata for materials to be digitized and born-digital materials; develop and manage databases and web-based tools for access and discovery.

4. Perform preservation and conservation tasks to ensure sound and efficient preservation of archival materials including cleaning, humidifying, flattening, and encapsulating archival materials.

5. Support the operations of the Andrew Seager Archives of the Built Environment, including reference services and instruction, as needed.

6. Perform other related duties as assigned.

7. Maintain regular and predictable attendance.

Minimum Qualifications:

  • Bachelor's degree or equivalent in library science, records management, history, museum studies or related areafrom an accredited institution or equivalent.
  • At least one year of experience in archives, library, or related area.
  • Strong organizational skills; effective oral and written communication skills; working knowledge of basic Microsoft Office applications; physical ability to lift archival boxes weighing up to 35 pounds and to push a loaded cart up to 100 pounds; knowledge of North American architecture.

Preferred Qualifications

  • Advanced degree in library or archival science, history, architecture, historic preservation, or related area.
  • Experience with information technology applications in an archives and/or library environment; experience with ArchivesSpace or related collection management platform(s).
  • Experience working with architectural and design records and/or performing records management tasks in a design firm; experience creating descriptive metadata; experience conducting historical research.

How to apply:

For inquiries, please contact: University Libraries, Dean's Office at 765-285-5277.

Please follow upload instructions to attach all of the required supporting documents listed below: NOTE: Do not use the Autofill feature for resume:

  • Resume
  • Cover Letter
  • Undergraduate Transcripts (optional)

Applications must be received by August 14, 2026, at 12:01 AM.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.

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