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Document Control Records Management Jobs in Indiana

Airswift

Document Control

Lafayette, IN · On-site

Document Management & Control * Maintain and manage all project files, including technical documents, correspondence, approvals, and records. * Establish and uphold document control standards ...

PTS Diagnostics

Be Seen First

Document Control Specialist

Indianapolis, IN · On-site

This position will be required to keep records and logs of document retrievals, updates ... managers and the Head of Quality. STATEMENT of OTHER DUTIES DISCLAIMER This in no way states or ...

Inotivco

Quality System Document Control

West Lafayette, IN · On-site +1

$49.10K - $60.40K/yr

Track and manage document lifecycle activities as required by the document control system. * Prepare and route documents for review and/or approval. * Convert documents to appropriate format for ...

Inotiv

Quality System Document Control

West Lafayette, IN · On-site +1

$49.10K - $60.40K/yr

Track and manage document lifecycle activities as required by the document control system. * Prepare and route documents for review and/or approval. * Convert documents to appropriate format for ...

Inotiv

Quality System Document Control

West Lafayette, IN · On-site +1

$49.10K - $60.40K/yr

Track and manage document lifecycle activities as required by the document control system. * Prepare and route documents for review and/or approval. * Convert documents to appropriate format for ...

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Document Control Records Management information

What are the key skills and qualifications needed to thrive as a Document Control Records Management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What are some common challenges faced in Document Control Records Management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.

What is Document Control Records Management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What are popular job titles related to Document Control Records Management jobs in Indiana? For Document Control Records Management jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Document Control Records Management jobs in Indiana look for? The top searched job categories for Document Control Records Management jobs in Indiana are:
What cities in Indiana are hiring for Document Control Records Management jobs? Cities in Indiana with the most Document Control Records Management job openings:
Document Control Records Management jobs near you
Document Control Analyst (Contract)

Document Control Analyst (Contract)

Blue Star Partners

Merrillville, IN • On-site

$40 - $50/hr

Full-time

Posted 6 days ago

Job description

Job Title: Document Control Analyst
Location: Merrillville, IN (Hybrid - 3 days onsite)
Duration: 1-Year Contract
Rate: $40 - $50/hr (W2)
Position Overview
We are seeking an experienced Document Control Analyst to lead and manage records and document control activities for a large, complex project environment. This role is responsible for establishing, maintaining, and governing information management processes across internal teams and external stakeholders. The Document Control Analyst will provide direction, oversight, and training to ensure consistent, compliant, and effective document management practices aligned with the Capital Project Management System.
Key Responsibilities
  • Own and oversee all records and document management activities, ensuring accuracy, compliance, and performance
  • Establish and enforce document control protocols for internal teams and external stakeholders
  • Provide day-to-day oversight, guidance, and training to the Document Control team and project teams
  • Develop, maintain, and support the project's Information Management Plan, aligned with the Capital Project Management System
  • Define document strategies across Internal, External, and Vault SharePoint sites, EDMS platforms, and physical document storage
  • Assess project information management requirements and make informed decisions to support business and project needs
  • Develop and implement document control practices and procedures for field offices in collaboration with field staff
  • Conduct business analysis of information flows and determine appropriate document control processes to support operational workflows
  • Assist project teams in meeting schedule, quality, and compliance requirements related to information management
  • Collaborate with stakeholders to manage, protect, and govern project information
  • Manage multiple initiatives using project management principles, providing progress reports and status updates
  • Conduct self-audits to identify gaps and implement corrective actions
  • Lead continuous improvement initiatives to optimize SharePoint and document management systems
  • Coordinate and publish training materials, FAQs, and reference guides
  • Plan and facilitate training sessions (in-person, conference calls, or WebEx)
  • Establish protocols for information updates and records governance across project entities
  • Set up and maintain records management and documentation systems
  • Operate and maintain systems for document collection, classification, retrieval, and retention

Required Qualifications
  • Diploma, certificate, or university degree (level dependent on complexity and autonomy of work)
  • 3+ years of experience in document control, records management, or information management roles
  • Strong understanding of document control systems, SharePoint, EDMS, and records retention practices
  • Experience establishing protocols, procedures, and governance frameworks
  • Ability to make decisions on complex or technical issues with limited formal guidance
  • Strong analytical, organizational, and problem-solving skills
  • Excellent written and verbal communication skills
  • Ability to work independently and exercise sound judgment

Work Environment
  • Hybrid schedule with 3 days onsite in Merrillville, IN
  • Project-based, fast-paced environment with multiple stakeholders
  • High level of autonomy and responsibility

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