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Document Control Records Management Jobs in Indiana

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Document Controller

Indianapolis, IN · On-site

$72K - $85K/yr

Lifecycle Management: Own the end-to-end process for quality documentation-from creation and ... Minimum of 4 years of experience in document control within a highly regulated pharmaceutical ...

System One

Document Controller

Indianapolis, IN · On-site

$34.94 - $41.11/hr

Owns and manages the end-to-end document control lifecycle for QA documentation, including creation, revision, review, approval, issuance, archiving, and retirement, in compliance with GQS and LQS ...

System One

Document Controller - Indy

Indianapolis, IN · On-site

$34.94 - $41.11/hr

Owns and manages the end-to-end document control lifecycle for QA documentation, including creation, revision, review, approval, issuance, archiving, and retirement, in compliance with GQS and LQS ...

System One

Document Controller - Indy

Indianapolis, IN · On-site

$34.94 - $41.11/hr

Owns and manages the end-to-end document control lifecycle for QA documentation, including creation, revision, review, approval, issuance, archiving, and retirement, in compliance with GQS and LQS ...

System One

Document Controller - Indy

Indianapolis, IN · On-site

$34.94 - $41.11/hr

Owns and manages the end-to-end document control lifecycle for QA documentation, including creation, revision, review, approval, issuance, archiving, and retirement, in compliance with GQS and LQS ...

System One

Document Controller - Indy

Indianapolis, IN · On-site

$34.94 - $41.11/hr

Owns and manages the end-to-end document control lifecycle for QA documentation, including creation, revision, review, approval, issuance, archiving, and retirement, in compliance with GQS and LQS ...

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Document Control Records Management information

What is document control records management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What are some common challenges faced in document control records management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.

What are the key skills and qualifications needed to thrive as a document control records management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What are popular job titles related to Document Control Records Management jobs in Indiana?

For Document Control Records Management jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Document Control Records Management jobs in Indiana look for?

The top searched job categories for Document Control Records Management jobs in Indiana are:

What cities in Indiana are hiring for Document Control Records Management jobs?

Cities in Indiana with the most Document Control Records Management job openings:

Document Control Records Management jobs near you

Lead Document Control Specialist

Lebanon, IN • On-site

FST Technical Services
Industrial Machinery Manufacturing • 51 - 200 employees
Learn more about FST Technical Servicesexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 8 days ago

Job description

Lead Document Control Specialist (EIDA)
Major Pharmaceutical Construction Project | Lebanon, Indiana
Join FST Technical Services
FST Technical Services is seeking an experienced Lead Document Control Specialist to support a major pharmaceutical manufacturing construction project in Lebanon, Indiana. This is a high-profile, fast-paced assignment where document accuracy, quality, traceability, and compliance are essential to project success.
The ideal candidate will have hands-on experience using the EIDA software platform and the leadership ability to coordinate document control activities across owners, contractors, engineering teams, QA/QC, commissioning, and project stakeholders.
This position is open to qualified U.S. citizens/Permanent residents located anywhere in the country who are willing to travel and mobilize to the project site. Regular home trips are allowable based on project scope and timeline.What You'll Do
As the Lead Document Control Specialist, you will oversee project documentation throughout the construction lifecycle while ensuring compliance with client standards, quality requirements, and established document control procedures. Also support and help manage up to 3 offsite Doc Control Specialist working from our Durham, NC Life Science office.Primary Responsibilities
  • Lead onsite document control activities for a major pharmaceutical facility construction project.
  • Serve as the project subject matter expert for the EIDA document management software platform.
  • Manage engineering drawings, specifications, RFIs, submittals, change documentation, transmittals, turnover records, and other controlled project documents.
  • Maintain accurate document numbering, revision control, distribution, approval status, and complete traceability.
  • Coordinate document flow among the owner, EPC team, contractors, subcontractors, QA/QC, commissioning, qualification, and project management personnel.
  • Review incoming documentation for accuracy, completeness, formatting, naming conventions, and compliance before release or routing.
  • Develop and maintain document registers, status reports, overdue-item tracking, audit records, and turnover package logs.
  • Support construction completion, QA/QC inspections, commissioning, qualification, validation, and final project closeout activities.
  • Train, guide, and mentor additional document control personnel as project staffing needs expand.
  • Identify and implement process improvements that increase document quality, consistency, and efficiency.
Required Qualifications
  • 5+ years of document control experience supporting large industrial construction, engineering, or capital projects.
  • Direct, hands-on experience using EIDA document management software is required.
  • Experience supporting pharmaceutical, life sciences, biotechnology, semiconductor, or another highly regulated manufacturing environment.
  • Strong understanding of engineering documentation, construction workflows, document lifecycles, revision management, and project turnover requirements.
  • Experience managing large volumes of technical documentation across multiple contractors and project disciplines.
  • Strong organizational, communication, prioritization, and problem-solving skills.
  • Exceptional attention to detail and commitment to document quality and compliance.
  • Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
  • Ability to work effectively in a fast-paced, deadline-driven construction environment.
  • U.S. citizenship is required.
Preferred Qualifications
  • Previous experience supporting a pharmaceutical greenfield, brownfield, expansion, or campus construction project.
  • Experience supporting QA/QC, commissioning, qualification, validation, or project turnover teams.
  • Prior EPC, owner-side, construction management, or general contractor project experience.
  • Previous lead, supervisory, or team-coordination experience within a document control function.
  • Familiarity with FDA-regulated, GMP, or controlled-document environments.
Travel and Project Requirements
  • This is a travel-based position supporting the project in Lebanon, Indiana.
  • Candidates may live anywhere in the United States but must be willing to mobilize and remain near the project site for the assignment. Regular home trips are allowed based on project scope/timeline.
  • Ability to successfully complete client onboarding requirements, including background screening, drug testing, site orientation, and other project-specific requirements.
  • Flexibility to work the project schedule required to support construction and turnover milestones.
  • Completion of OSHA 10 is required prior to start of job.
Compensation and Benefits
FST offers a competitive compensation and benefits package designed to support experienced traveling professionals, including:
  • Competitive base salary based on experience.
  • Mobilization funds to support project relocation and startup expenses.
  • Monthly per diem for eligible traveling employees.
  • Comprehensive medical, dental, and vision insurance.
  • 401(k) retirement plan with company match.
  • Paid Time Off and company holidays.
  • Life and disability insurance.
Why FST?
FST Technical Services supports the delivery of some of the world's most advanced pharmaceutical, life sciences, semiconductor, and mission-critical facilities. Our professionals work on complex projects where quality, technical excellence, collaboration, and accountability matter.
This opportunity is ideal for an experienced EIDA document control professional who wants to take a lead role on a landmark pharmaceutical construction project while receiving strong travel support and FST employee benefits.
Apply today to help deliver the next generation of pharmaceutical manufacturing facilities with FST Technical Services.

Apply