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Document Control Assistant Jobs in Oklahoma (NOW HIRING)

Flex-N-Gate

Document Control Specialist

Ada, OK · On-site

Shelve and retrieve materials. * Assist managers, staff with research (onsite, phone and online ... Prepare document control procedures. Implement and manage project document control and document ...

fng

Document Control Specialist

Gate, OK

Shelve and retrieve materials. * Assist managers, staff with research (onsite, phone and online ... Prepare document control procedures. Implement and manage project document control and document ...

fng

Document Control Specialist

Gate, OK

Shelve and retrieve materials. * Assist managers, staff with research (onsite, phone and online ... Prepare document control procedures. Implement and manage project document control and document ...

fng

Document Control Specialist

Gate, OK · On-site

Shelve and retrieve materials. * Assist managers, staff with research (onsite, phone and online ... Prepare document control procedures. Implement and manage project document control and document ...

Kelvion Products Inc

Document Control Lead

Catoosa, OK · On-site

The document control lead is responsible for leading a team of Document Control Specialists, to ... Track non-compliance and assist in the implementation and verification of corrective and preventive ...

IC-CAP LLC

ASR 2 102-016

Midwest City, OK · On-site

$15.75 - $21.25/hr

Maintain various daily logs for a variety of administrative functions associated with document control. * Assist in the processing of inbound data and outbound data transfer files. * Transfer ...

Addison Group

Administrative Assistant

Broken Arrow, OK · On-site

$15.75 - $21.25/hr

Maintain organized files, records, and documentation in accordance with company procedures * Assist with document control, data entry, filing, and record management activities * Support inventory ...

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Document Control Assistant information

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How much do document control assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for document control assistant in Oklahoma is $20.07, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $23.08 per hour, depending on experience, location, and employer.

What does a document control assistant do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a document control assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What are some common challenges faced by document control assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.

How much do document control assistants make?

Document control assistants typically earn between $35,000 and $55,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced professionals with certifications can earn higher salaries, especially in industries like construction or engineering that require strong organizational skills and familiarity with document management software.

Is a document control assistant an in-demand job?

The role of a document control assistant is generally in demand across industries such as construction, manufacturing, and engineering, where managing and organizing technical documents is essential. Employment opportunities depend on industry growth and company size, with skills in document management systems like SharePoint or Aconex often preferred.
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For Document Control Assistant jobs in Oklahoma, the most frequently searched job titles are:

What job categories do people searching Document Control Assistant jobs in Oklahoma look for?

The top searched job categories for Document Control Assistant jobs in Oklahoma are:

What cities in Oklahoma are hiring for Document Control Assistant jobs?

Cities in Oklahoma with the most Document Control Assistant job openings:

Document Control Assistant jobs near you
Infographic showing various Document Control Assistant job openings in Oklahoma as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $41,736 per year, or $20.1 per hour.

Document Control Specialist

Flex-N-Gate

Ada, OK • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Flex-N-Gate rating

6.8

Company rating: 6.8 out of 10

Based on 82 frontline employees who took The Breakroom Quiz

425th of 545 rated manufacturers

Job description

Flex-N-Gate is a leading manufacturer and supplier of components for the automotive industry, recently ranked 10th of the 150 Top North American Suppliers in "Automotive News." A growing and vital company, Flex-N-Gate provides a great opportunity for hard-working and skilled individuals.
Summary
The Document Control Specialist will be responsible for the overall organization, management and maintenance of all Company documents. He or she will oversee all aspects of filing, archiving and retrieval of documents pertaining to the Company's policies, documentation, instructional materials, quality control documents records, as well as any other stored records as required. The Document Control Specialist will work with management, staff and clients to ensure that all documentation is appropriately managed and retrieved as necessary and is stored in accordance with any relevant standards or regulations.
Core Competencies
  • Customer Focus
  • Communication
  • Detail Oriented
  • Decision Making
  • Team Work
  • Problem Solving
  • Accountability and Dependability
  • Coordination
  • Ethics and Integrity

Flex-N-Gate Training Requirements
  1. CHRF.00003 New Employee Orientation
  2. Specific TS16949 Training
  3. ISO 9001, IATF 16949, and applicable Customer Specific Requirements
Quality Management Systems - CQAM.00001 Quality Management Systems Manual
Job Duties
  • Prepare documentation/records for retention and preservation.
  • Arrange acquisition or retrieval of records.
  • Catalogue documentation.
  • Manage records and information.
  • Advise users how to access, use or interpret archives.
  • Facilitate access through computer-aided searches or other methods of remote access.
  • Access documentation as necessary or upon request.
  • Shelve and retrieve materials.
  • Assist managers, staff with research (onsite, phone and online queries).
  • Fill online and in-person requests for copies of necessary documents.
  • Work with staff in developing and implementing special projects.
  • File materials and perform general office maintenance.
  • Assist with the management of the production, distribution and version control of controlled documents in compliance with the applicable written procedures.
  • Undertake the administration of the archiving services to ensure compliance with regulatory requirements.
  • Provide appropriate assistance and guidance to staff to ensure that the required documents are produced in an efficient manner, and in the standard format.
  • Manage the review and approval of controlled documents to ensure that they are approved and issued in a timely manner.
  • Maintain the relevant paper and electronic files, and to maintain accurate administrative records, in accordance with written Quality Assurance procedures.
  • Ensure that indices are up-to-date, and that obsolete versions of controlled documents are removed and archived.
  • Manage the document and sample archives to ensure compliance with requirements and written procedures.
  • Recommend actions and strategies in order to improve the management of controlled documents and archived data.
  • Ensure that the document management system is well understood and that controlled document production and review is understood and given priority at all levels within the organization.
  • Foster a culture of compliance with formal procedures for production and control of documents and an understanding of version control and document and sample archiving.
  • Instruct management and staff in the use of the file storage system.
  • Accurately file and retrieve technical documentation in an alphanumeric system
  • Prepare document control procedures. Implement and manage project document control and document management processes and systems.
  • Ensure that document procedures are being adhered to by team members.
  • Advocate best practices and drive improvement of document management processes and procedures.
  • Ensure that all received electronic media are filed appropriately within the document management system.
  • Develop filing error tracking system. Index and maintain hardcopy information.
  • Other administration duties as required.
  • The incumbent is responsible for the awareness, understanding, specific responsibilities and management of the Environmental Management System (EMS) as stated in EMS policy CEVPL.00005.
  • The incumbent is responsible for the awareness, understanding, specific responsibilities and management of the Quality Management System (QMS) as stated in

CQAM.00001 - Corporate Quality Manual.
Requirements
  • High School diploma, G.E.D. or equivalent and/or
  • Advanced computer knowledge and skills (Word, Excel, PowerPoint, Etc.)
  • Experience in an administrative function would be considered an asset.
  • General understanding of computerized cataloging systems.
  • Excellent research skills.
  • Excellent communication skills both verbal and written.
  • Accuracy and attention to detail while working under tight deadlines.
  • Assertive, comfortable communicating with various types of individuals.
  • Good interpersonal and customer service skills.
  • Ability to work independently, in addition to being a team player
  • Good organizational, time management and prioritizing skills.
  • Strong problem identification and problem resolution skills.
  • Ability to interpret and implement company policies and procedures.
  • Working knowledge of TS16949 Standards
  • Working knowledge of blueprint reading
  • Good interpersonal skills

Working Conditions
  • Travel as necessary.
  • Physical Ability to lift 25lbs.
  • Manual dexterity required to use desktop computer and peripherals.
  • Intermittent physical activity including walking, standing, sitting and lifting.
  • Overtime as required.

What We Offer
• Medical, dental, prescription, vision, life and disability insurance; and a flexible spending account
• 401(k) retirement savings plan with company match
• Extensive safety training, new hire orientation, continuous learning and development programs and tuition reimbursement
• Paid holidays and vacation time
What do our employees have to say?
"It engages you professionally, and provides learning opportunities."
"Lots of growth opportunity."
"The company's young enough to be exciting, but old enough to be stable."
Not just a job-a great place to work!
Flex-N-Gate is an equal opportunity employer. EEO/Minorities/Females/Veterans/Disabled.

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