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Document Control Assistant Jobs in California (NOW HIRING)

Semiserve

Document Control Assistant

Rodeo, CA · On-site

$25 - $28/hr

PTS Advance is looking for a local Document Control Clerk to support refinery maintenance operations by managing technical documentation, systems, and data essential to equipment reliability and ...

Unigen

Document Control Admin

Newark, CA · On-site

Ensure compliance with document control procedures and quality standards. * Assist departments with document retrieval, Bill Of Material and version control. * Other duties and responsibilities ...

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AECOM

Document Control Manager

Sacramento, CA

Monitor compliance with document control policies, procedures, contractual requirements, and applicable regulatory standards * Assist with internal audits, quality reviews, corrective action ...

AECOM

Document Control Manager

Sacramento, CA · On-site

Monitor compliance with document control policies, procedures, contractual requirements, and applicable regulatory standards * Assist with internal audits, quality reviews, corrective action ...

AECOM

Document Control Manager

Sacramento, CA

Monitor compliance with document control policies, procedures, contractual requirements, and applicable regulatory standards * Assist with internal audits, quality reviews, corrective action ...

Sciton

Document Control Specialist

Palo Alto, CA · On-site

$70K - $90K/yr

In addition to traditional document control duties, this role will occasionally assist the manufacturing engineering team with hands-on support related to production processes, troubleshooting, and ...

Sciton

Document Control Specialist

Palo Alto, CA

$70K - $90K/yr

In addition to traditional document control duties, this role will occasionally assist the manufacturing engineering team with hands-on support related to production processes, troubleshooting, and ...

Bright Uro

Document Control Specialist

Irvine, CA

$62K - $75K/yr

Ensure confidentiality and security of sensitive information * Assist during quality systems ... Interest in documentation control within the biomedical and/or biotech industries * Excellent ...

Cumming Group

Document Control Specialist

Los Angeles, CA · On-site

$57K - $72K/yr

The Document Control Specialist will operate in a team environment to support document controls ... Essential Duties & Responsibilities: * Assist project managers in the preparation of change orders ...

Cumming Group

Document Control Specialist

Los Angeles, CA · Hybrid

$57K - $72K/yr

The Document Control Specialist will operate in a team environment to support document controls ... Essential Duties & Responsibilities: * Assist project managers in the preparation of change orders ...

Airswift

Document Control Administrator II

Rodeo, CA · On-site

Maintain spare parts lists and assist with procurement tracking * Track and report equipment ... Maintain document control systems (e.g., Livelink), including scanning, indexing, and distribution

EPC Consultants

Be Seen First

Sr Document Control Specialist

Santa Clara, CA · On-site

Maintain document registers, repositories, retention processes, and project records. * Assist with ... Provide quality assurance and quality control (QA/QC) for project documentation and communications.

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How much do document control assistant jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for document control assistant in California is $21.45, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.66 per hour, depending on experience, location, and employer.

What Does a Document Control Assistant Do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a Document Control Assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What qualifications do I need to be a Document Controller?

A Document Control Assistant typically needs a high school diploma or equivalent, with some roles preferring post-secondary education or certifications in document management or administration. Strong organizational skills, attention to detail, proficiency with document management software, and good communication abilities are also important qualifications for the role.

What is the salary for a Document Controller?

The salary for a Document Control Assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced professionals with certifications can earn higher wages, often with opportunities for overtime and benefits.

Is document control a good career?

Document control is a viable career that involves managing and organizing company records, often requiring skills in software tools like document management systems and attention to detail. It offers opportunities in industries such as construction, manufacturing, and engineering, with potential for career advancement into project management or quality assurance roles.

What does a document control assistant do?

A document control assistant manages and organizes company documents, ensuring they are accurate, up-to-date, and properly stored. They often use document management software, track revisions, and support compliance with industry standards and regulations.

What are some common challenges faced by Document Control Assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.
More about Document Control Assistant jobs
What are the most commonly searched types of Document Control jobs in California? The most popular types of Document Control jobs in California are:
What are popular job titles related to Document Control Assistant jobs in California? For Document Control Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Document Control Assistant jobs in California look for? The top searched job categories for Document Control Assistant jobs in California are:
What cities in California are hiring for Document Control Assistant jobs? Cities in California with the most Document Control Assistant job openings:
Document Control Assistant jobs near you
Infographic showing various Document Control Assistant job openings in California as of June 2026, with employment types broken down into 1% As Needed, 63% Full Time, 32% Part Time, 2% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,610 per year, or $21.4 per hour.

Document Control Assistant

Semiserve

Rodeo, CA • On-site

$25 - $28/hr

Contractor

Posted 10 days ago

Job description

PTS Advance is looking for a local Document Control Clerk to support refinery maintenance operations by managing technical documentation, systems, and data essential to equipment reliability and regulatory compliance. This position provides day-to-day support for maintenance of documentation processes, SAP data management, and reporting activities. The successful candidate will be detail-oriented, highly organized, and able to effectively manage multiple priorities in a dynamic industrial environment.
Location: Rodeo, CA.
Pay rate: $25-$28 hr. w/benefits
Duration: 1 year or longer
Hours: 5/8"s 
LOCAL CANDIDATES ONLY APPLY
Responsibilities:
Managing maintenance documentation processes, including development, review, approval, and distribution of procedures and records
Creating and maintaining letters, procedures, forms, spreadsheets, and reports
Performing data entry and maintaining accurate records in SAP (CMMS), including equipment hierarchy, characteristics, and Bills of Materials (BOMs)
Processing Fiori approval requests for equipment, functional locations, and BOM updates
Maintaining equipment spare parts lists and supporting procurement tracking processes
Preparing daily maintenance and repair documentation packages for supervisors
Working closely with Maintenance Scheduler and Planner on upcoming work orders to ensure Preventive Maintenance (PM) tasks are completed on time, with particular focus on critical equipment such as turbines
Documenting repairs for refinery equipment (e.g., pumps, compressors, turbines, valves, heat exchangers, tanks, and instrumentation)
Analyzing repair reports to identify root causes and assign problem and cause codes
Collecting, tracking, and reporting maintenance and equipment reliability metrics
Managing audit documentation and supporting compliance requirements, including Management of Change (MOC)
Maintaining document control systems (e.g., Livelink), including scanning, indexing, and distributing documents
Managing documentation for newly installed equipment and maintaining manufacturer manuals library
Identifying opportunities to improve documentation workflows and increase efficiency
Performing research and providing documentation support as requested
Coordinating schedules and maintaining tracking tools for equipment, documentation, and repair folders
Communicating effectively with maintenance teams and cross-functional stakeholders
Supporting special projects and additional responsibilities as assigned
Requirements:
Legally authorized to work in the United States
High school diploma or GED equivalent
3 or more years of experience in maintenance support, documentation control, or CMMS administration
Current TWIC Card
Valid Driver's License
Experience with SAP or other Computerized Maintenance Management Systems (CMMS)
Proficiency in Microsoft Office applications, including Excel and Word
Preferred Qualifications:
Experience in refining, petrochemical, or manufacturing environments
Knowledge of maintenance and reliability processes
Experience with document management systems (e.g., OpenText/Livelink)
Familiarity with Management of Change (MOC) processes
Strong analytical and organizational skills
Competencies:
Strong attention to detail and commitment to data accuracy
Effective communication and interpersonal skills
Ability to manage multiple tasks and deadlines
Continuous improvement mindset with focus on efficiency and quality
#INDW

Education:High SchoolEmployment Type: CONTRACTOR

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