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Division Assistant Jobs (NOW HIRING)

W3Global Inc.

Assistant Superintendent

Las Vegas, NV

$50K - $75K/yr

Commercial Roofing Service Division - Assistant Superintendent Position Summary The Commercial Roofing Service Division Assistant Superintendent oversees and coordinates the daily operations of ...

D.R. Horton

Division Human Resource Coordinator

Omaha, NE · On-site

$20 - $26.25/hr

Conduct new hire orientation in person and virtually via Microsoft Teams * Assist with division payroll including reviewing, correcting and obtaining approval of employee timesheets * Process salary ...

D.R. Horton

Division Human Resource Coordinator

Tallahassee, FL · On-site

$18.25 - $23.75/hr

Conduct new hire orientation in person and virtually via Microsoft Teams * Assist with division payroll including reviewing, correcting and obtaining approval of employee timesheets * Process salary ...

DR Horton

Division Human Resource Coordinator

Omaha, NE · On-site

$20 - $26.25/hr

Conduct new hire orientation in person and virtually via Microsoft Teams * Assist with division payroll including reviewing, correcting and obtaining approval of employee timesheets * Process salary ...

DR Horton, Inc.

Division Human Resource Coordinator

Omaha, NE · On-site

$20 - $26.25/hr

Conduct new hire orientation in person and virtually via Microsoft Teams * Assist with division payroll including reviewing, correcting and obtaining approval of employee timesheets * Process salary ...

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Division Assistant information

What is a division assistant?

Division Assistants are administrative professionals who provide support to specific departments or divisions within an organization. Their responsibilities often include scheduling meetings, maintaining records, managing correspondence, preparing reports, and assisting with various projects. They act as a point of contact for staff and external partners, ensuring smooth communication and efficient workflow within the division. Division Assistants typically need strong organizational, communication, and computer skills.

How does a division assistant typically collaborate with other departments within an organization?

Division Assistants often serve as a key point of contact between their division and other departments such as HR, finance, and operations. They coordinate meetings, manage interdepartmental communications, and help ensure the smooth flow of information and documents. This collaboration is essential for supporting project deadlines, handling administrative requests, and resolving any cross-functional issues quickly. Building strong relationships and maintaining clear communication are important for success in this role.

What are the key skills and qualifications needed to thrive as a division assistant, and why are they important?

To thrive as a Division Assistant, you generally need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Excellent communication, time management, and problem-solving abilities make someone stand out in this position. These skills and qualities are crucial for efficiently supporting department operations and ensuring smooth workflow within the division.

What is the difference between Division Assistant vs Office Clerk?

AspectDivision AssistantOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentGovernment or corporate divisions, administrative officesGeneral office settings, administrative support roles
Employer & Industry UsageUsed in government agencies, large organizations, and divisionsCommon across various industries for clerical support
Search & Comparison IntentPeople comparing administrative support roles within divisionsIndividuals seeking general clerical or administrative jobs

The Division Assistant typically handles administrative tasks specific to a division within an organization, often requiring some specialized knowledge or certifications. An Office Clerk performs broader clerical duties across various office settings. While both roles support administrative functions, the Division Assistant is more focused on division-specific tasks, whereas the Office Clerk provides general office support.

What cities are hiring for Division Assistant jobs?

Cities with the most Division Assistant job openings:

What are the most commonly searched types of Division jobs?

The most popular types of Division jobs are:

What states have the most Division Assistant jobs?

States with the most job openings for Division Assistant jobs include:

Division Assistant jobs near you
Infographic showing various Division Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Long Term Sub Divison Assistant

Township High School District 214

Arlington Heights, IL • On-site

$21/hr

Full-time

Posted 28 days ago

Job description

Long Term Substitute - Division Assistant


Location:  John Hersey High School

Department:  Special Education Dept, Division Asst
Anticipated Dates:  November 2025 - TBD
Expected hours:  37.5 hours per week, 7:20 am - 3:20 pm, Monday - Friday
Rate of pay:  $21.00 per hour
 



GENERAL RESPONSIBILITIES:  

  • Providing support to department needs.
  • Must have a working understanding of varying building needs and priorities as well as communicate with various departments, district partners/vendors in order to best support office needs.
  • Creating and maintaining information relevant to the department.
  • Maintaining records of equipment and files consistent with department and district needs.
  • Supporting programs and special projects as indicated by the department.
  • Relieving the administration center receptionist according to a prepared schedule.

QUALIFICATIONS:

  • Must have a High School Diploma or equivalent.
  • Must have physical ability to lift/move supplies, materials and office equipment up to 40 lbs.
  • Must sit at workstation for extended period of time and/or move frequently from workstation to various other areas of building.
  • Must organize and prioritize workflow.
  • Must be proficient in the use of computers, office practices, procedures, and office equipment.
  • Must project a positive image of the district to students, staff and parents as well as exhibit a positive employee attitude.
  • Must demonstrate appropriate interpersonal skills, and communicate clearly and respectfully with students, staff, parents, visitors, and the general public.
  • Must have awareness of a variety of student needs including physical and social emotional needs.
  • Must have strong organizational, communication, and public relations skills.


APPLICATION PROCEDURE:  Apply online

Click on the RED "APPLY" button above to begin an online application.
 

"We are an equal opportunity employer and value diversity at our district.
We do not discriminate on the basis of race, religion, color, national origin,
gender identity, sexual orientation, age, marital status, veteran status, or disability status."



Apply