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Division Assistant Jobs (NOW HIRING)

W3Global Inc.

Assistant Superintendent

Las Vegas, NV

$50K - $75K/yr

Commercial Roofing Service Division - Assistant Superintendent Position Summary The Commercial Roofing Service Division Assistant Superintendent oversees and coordinates the daily operations of ...

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Division Assistant information

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications, especially in industries like finance or law.

What are the key skills and qualifications needed to thrive as a Division Assistant, and why are they important?

To thrive as a Division Assistant, you generally need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Excellent communication, time management, and problem-solving abilities make someone stand out in this position. These skills and qualities are crucial for efficiently supporting department operations and ensuring smooth workflow within the division.

How does a Division Assistant typically collaborate with other departments within an organization?

Division Assistants often serve as a key point of contact between their division and other departments such as HR, finance, and operations. They coordinate meetings, manage interdepartmental communications, and help ensure the smooth flow of information and documents. This collaboration is essential for supporting project deadlines, handling administrative requests, and resolving any cross-functional issues quickly. Building strong relationships and maintaining clear communication are important for success in this role.

Why is Gen Z struggling to get jobs?

Generation Z faces challenges in securing jobs due to high competition, limited work experience, and evolving employer expectations for digital skills and adaptability. Many entry-level positions require prior experience or specific certifications, making it harder for new entrants to break into the workforce.

What is the difference between Division Assistant vs Office Clerk?

AspectDivision AssistantOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentGovernment or corporate divisions, administrative officesGeneral office settings, administrative support roles
Employer & Industry UsageUsed in government agencies, large organizations, and divisionsCommon across various industries for clerical support
Search & Comparison IntentPeople comparing administrative support roles within divisionsIndividuals seeking general clerical or administrative jobs

The Division Assistant typically handles administrative tasks specific to a division within an organization, often requiring some specialized knowledge or certifications. An Office Clerk performs broader clerical duties across various office settings. While both roles support administrative functions, the Division Assistant is more focused on division-specific tasks, whereas the Office Clerk provides general office support.

What is a division assistant?

A division assistant is an administrative support role within a specific division or department of an organization. They handle tasks such as scheduling, correspondence, data entry, and coordinating activities to ensure smooth operations. Strong organizational skills and proficiency with office software are typically required for this position.

What job makes $10,000 a month without a degree?

A Division Assistant typically does not earn $10,000 a month without a degree; such high salaries are uncommon for this role. High-paying jobs that may reach this level without a degree often include specialized sales, real estate, or entrepreneurial ventures, but they usually require significant experience, skills, or certifications. Most roles with this income level demand advanced skills or industry-specific knowledge rather than formal education alone.

What are Division Assistants?

Division Assistants are administrative professionals who provide support to specific departments or divisions within an organization. Their responsibilities often include scheduling meetings, maintaining records, managing correspondence, preparing reports, and assisting with various projects. They act as a point of contact for staff and external partners, ensuring smooth communication and efficient workflow within the division. Division Assistants typically need strong organizational, communication, and computer skills.
What cities are hiring for Division Assistant jobs? Cities with the most Division Assistant job openings:
What are the most commonly searched types of Division jobs? The most popular types of Division jobs are:
What states have the most Division Assistant jobs? States with the most job openings for Division Assistant jobs include:
Division Assistant jobs near you
Infographic showing various Division Assistant job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 57% Full Time, 36% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.
Division Assistant III (Job 2956)

Division Assistant III (Job 2956)

Arizona Supreme Court

Phoenix, AZ • On-site, Remote

$20.40/hr

Full-time, Part-time

Medical, Dental, Life, Retirement, PTO

Posted 11 days ago

Job description

JOB TITLE:
Division Assistant III

JOB #:
2956

DIVISION:
Education Services

HIRING SALARY:
$42,421.00 annualized ($20.40 per hour)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

The Education Services Division (ESD) of the Arizona Supreme Court is seeking an Administrative Assistant to perform a variety of administrative support duties in the coordination of statewide education projects and programs. This position will provide administrative support to the Division Director, perform essential functions for the management of the Division by handling and organizing routine division matters, including establishing and organizing division files, and those related to Division budget, coordinate travel arrangements and preparation of purchase orders.

This position will also compose and prepare both routine and complex correspondence, reports, agendas, lists, labels, and financial documents; oversee development and implementation of support procedures; maintain information and forms common to the Division including administrative orders, Committee on Judicial Education and Training (COJET) records, division lists, etc. Serve as liaison between Division Director with court community, AOC staff, ESD Managers, Specialists, and Support Staff, and coordinate applicant interviews and production of annual reports and special projects as designated by the Division Director.

Additionally, this position will schedule employment interviews. Prepare and process Committee and Board appointment packets and provide assistance to other division support staff as needed.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

This position requires a high school diploma or GED and four years of increasingly responsible experience in a full-function office. Knowledge and skill using MS Word, PowerPoint, Excel, and Teams. Excellent grammar and proofreading skills, excellent oral and written communications skills and experience with business correspondence, reports, presentations, and documentation. Excellent organizational skills, and extensive knowledge of modern office practices and procedures.

This position also requires the ability to manage multiple tasks, projects, and administrative assignments simultaneously, effectively, and independently with minimum supervision, work and communicate effectively with staff, judges, the court community, and the public, and maintain confidentiality.

The preferred candidate will have knowledge of design and delivery of education programs, desktop publishing software, and knowledge of the Arizona Court system.

SELECTION PROCESS:

Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose education, training and experience most closely meet the needs of the position may be invited to interview. Requests for special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (WORD, EXCEL, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second-round panel interviews. This is a regular, full-time, non-exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

  • Accrued vacation pay and sick leave
  • 10 paid holidays per year
  • Health and dental insurance
  • Retirement plan
  • Life insurance and long-term disability insurance
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  • By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

  • Positions in this classification participate in the Arizona State Retirement System (ASRS).
  • Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

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