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Division Assistant Jobs (NOW HIRING)

Arizona Supreme Court

Division Assistant III

Phoenix, AZ · On-site +1

$20.40/hr

Division Assistant III JOB #: 2956 DIVISION: Education Services HIRING SALARY: $42,421.00 annualized ($20.40 per hour) CLOSING DATE: All positions are open until filled. EMPLOYEE REFERRAL PROGRAM:

Arizona Supreme Court

Division Assistant III

Phoenix, AZ · On-site +1

$20.40/hr

Division Assistant III JOB #: 2956 DIVISION: Education Services HIRING SALARY: $42,421.00 annualized ($20.40 per hour) CLOSING DATE: All positions are open until filled. EMPLOYEE REFERRAL PROGRAM:

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Division Assistant information

What are the key skills and qualifications needed to thrive as a division assistant, and why are they important?

To thrive as a Division Assistant, you generally need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Excellent communication, time management, and problem-solving abilities make someone stand out in this position. These skills and qualities are crucial for efficiently supporting department operations and ensuring smooth workflow within the division.

How does a division assistant typically collaborate with other departments within an organization?

Division Assistants often serve as a key point of contact between their division and other departments such as HR, finance, and operations. They coordinate meetings, manage interdepartmental communications, and help ensure the smooth flow of information and documents. This collaboration is essential for supporting project deadlines, handling administrative requests, and resolving any cross-functional issues quickly. Building strong relationships and maintaining clear communication are important for success in this role.

What is the difference between Division Assistant vs Office Clerk?

AspectDivision AssistantOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentGovernment or corporate divisions, administrative officesGeneral office settings, administrative support roles
Employer & Industry UsageUsed in government agencies, large organizations, and divisionsCommon across various industries for clerical support
Search & Comparison IntentPeople comparing administrative support roles within divisionsIndividuals seeking general clerical or administrative jobs

The Division Assistant typically handles administrative tasks specific to a division within an organization, often requiring some specialized knowledge or certifications. An Office Clerk performs broader clerical duties across various office settings. While both roles support administrative functions, the Division Assistant is more focused on division-specific tasks, whereas the Office Clerk provides general office support.

What is a division assistant?

Division Assistants are administrative professionals who provide support to specific departments or divisions within an organization. Their responsibilities often include scheduling meetings, maintaining records, managing correspondence, preparing reports, and assisting with various projects. They act as a point of contact for staff and external partners, ensuring smooth communication and efficient workflow within the division. Division Assistants typically need strong organizational, communication, and computer skills.
What cities are hiring for Division Assistant jobs? Cities with the most Division Assistant job openings:
What are the most commonly searched types of Division jobs? The most popular types of Division jobs are:
What states have the most Division Assistant jobs? States with the most job openings for Division Assistant jobs include:
Division Assistant jobs near you
Infographic showing various Division Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Division Assistant

Township High School District 214

Rolling Meadows, IL • On-site

Full-time

Re-posted 22 days ago

Job description

Position Type:
SUPPORT STAFF/Secretarial/Clerical 10 Month
Date Posted:
5/21/2026
Location:
Rolling Meadows High School
Date Available:
August 10, 2026
Closing Date:
Internal Until 05/27/2026
POSITION: Division Assistant** (RMHS) 29 hours/week Grade 3 Effective August 3, 2026
SALARY: Grade 3, Step 1, $25.52 ESPA agreement linked here.
ASSIGNMENT: 10 Month 198 days
GENERAL RESPONSIBILITIES: An employee in this position works with clearly established systems and procedures, must exhibit organizational skills and exercise independent judgment and confidentiality in performance of duties. Must exhibit initiative and embrace a collaborative team approach to accomplish the mission of the district. **Assessment Center Assistant/504 Support
QUALIFICATIONS:
  • Must have a High School Diploma or equivalent.
  • Must have physical ability to lift/move supplies, materials and office equipment up to 40 lbs.
  • Must sit at workstation for extended period of time and/or move frequently from workstation to various other areas of building.
  • Must organize and prioritize workflow.
  • Must be proficient in the use of computers, office practices, procedures and office equipment.
  • Must project a positive image of the district to students, staff and parents as well as exhibit a positive employee attitude.
  • Must demonstrate appropriate interpersonal skills, and communicate clearly and respectfully with students, staff, parents, visitors and the general public.
  • Must have awareness of a variety of student needs including physical and social emotional needs.
  • Must be self directed, flexible and have excellent multi-tasking, analytical and problem solving skills.

POSITION EXPECTATIONS:
1. Assisting the division staff in the efficient and effective functioning of department including, but not limited to:
a. maintaining and facilitating all aspects of the departmental areas including budgets
bassisting with class coverage and providing substitute teacher support
cperforming other administrative duties related to the division
ddeveloping basic knowledge of software usage to support staff and students
epossessing the ability and willingness to learn and implement all appropriate school technology
2. Performing tasks to support the Assessment Center.
3. Supporting the Division Head by scheduling activities and maintaining the division calendar.
4. Assisting, as needed, with the school registration process.
5. Participating in appropriate professional development activities in order to enhance job performance.
6. Cultivating and developing inclusive and equitable working relationships with staff, students and community members.
APPLICATION PROCEDURE: Apply online
Click on the Red "APPLY" button above to begin an application.
We are an equal opportunity employer and value diversity at our district.
We do not discriminate on the basis of race, religion, color, national origin,
gender identity, sexual orientation, age, marital status, veteran status, or disability status.

Apply