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Division Assistant Jobs (NOW HIRING)

University of New Mexico

Division Assistant

Albuquerque, NM · On-site

$17.75 - $24.25/hr

... assist in a variety of program and administrative tasks and projects. The student will work across a variety of programs in the ECHFS Division however the main program supported will be the Early ...

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Division Assistant information

What is a division assistant?

Division Assistants are administrative professionals who provide support to specific departments or divisions within an organization. Their responsibilities often include scheduling meetings, maintaining records, managing correspondence, preparing reports, and assisting with various projects. They act as a point of contact for staff and external partners, ensuring smooth communication and efficient workflow within the division. Division Assistants typically need strong organizational, communication, and computer skills.

How does a division assistant typically collaborate with other departments within an organization?

Division Assistants often serve as a key point of contact between their division and other departments such as HR, finance, and operations. They coordinate meetings, manage interdepartmental communications, and help ensure the smooth flow of information and documents. This collaboration is essential for supporting project deadlines, handling administrative requests, and resolving any cross-functional issues quickly. Building strong relationships and maintaining clear communication are important for success in this role.

What are the key skills and qualifications needed to thrive as a division assistant, and why are they important?

To thrive as a Division Assistant, you generally need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Excellent communication, time management, and problem-solving abilities make someone stand out in this position. These skills and qualities are crucial for efficiently supporting department operations and ensuring smooth workflow within the division.

What is the difference between Division Assistant vs Office Clerk?

AspectDivision AssistantOffice Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentGovernment or corporate divisions, administrative officesGeneral office settings, administrative support roles
Employer & Industry UsageUsed in government agencies, large organizations, and divisionsCommon across various industries for clerical support
Search & Comparison IntentPeople comparing administrative support roles within divisionsIndividuals seeking general clerical or administrative jobs

The Division Assistant typically handles administrative tasks specific to a division within an organization, often requiring some specialized knowledge or certifications. An Office Clerk performs broader clerical duties across various office settings. While both roles support administrative functions, the Division Assistant is more focused on division-specific tasks, whereas the Office Clerk provides general office support.

What cities are hiring for Division Assistant jobs?

Cities with the most Division Assistant job openings:

What are the most commonly searched types of Division jobs?

The most popular types of Division jobs are:

What states have the most Division Assistant jobs?

States with the most job openings for Division Assistant jobs include:

Division Assistant jobs near you
Infographic showing various Division Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Division Assistant

Albuquerque, NM • On-site

University of New Mexico

8.3

Company rating: 8.3 out of 10

Based on 56 frontline employees who took The Breakroom Quiz

127th of 627 rated colleges and universities

Great coworkers

People enjoy working here

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Learn more about University of New Mexicoexternal

$13.50/hr

Full-time

Posted 19 days ago

Job description

Requisition ID
req37606
Working Title
Division Assistant
Pay
$13.50 Hourly
Campus
Health Sciences Center (HSC) - Albuquerque, NM
Department
Pediatrics Center for Development (997H)
Employment Type
Student Employment
Student Type
Student Employment
Status
Non-Exempt
Background Check Required
For Best Consideration Date
8/21/2026
Position Summary
The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.
**WE ARE ACCEPTING APPLICATIONS FOR THIS POSITION FROM ALL STUDENTS REGARDLESS OF WORK STUDY AWARD**
Early Childhood Home and Family Services (ECHFS) at CDD consists of a cluster of direct service and home visiting programs servicing high-risk families and young children. ECHFS is seeking a student employee to work 15-20 hours per week, M-F 8am-5pm at the CDD office, to assist in a variety of program and administrative tasks and projects.
The student will work across a variety of programs in the ECHFS Division however the main program supported will be the Early Childhood Evaluation Program (ECEP). ECEP provides diagnostic and assessment services for concerns of developmental delay, complex medical conditions, autism spectrum disorders, cerebral palsy, and behavioral/regulatory issues very young children from birth to age three living in New Mexico.
The students hired will:
  • Retrieve medical records from outside agencies
  • Scan, shred and file protocols to program shared drive
  • Create information and training/meeting packets
  • Organize and inventory equipment

The successful candidate will have the following qualities:
  • Positive and flexible attitude, ready to help
  • The ability to work in an environment that support individuals with development disabilities, children at risk and families in need.
  • Punctual and reliable attendance
  • Advanced organizational and time-management skills
  • Adaptable to change, ability to handle last minute work assignments, and unafraid of working hard.
  • Effective communication skills as demonstrated through the interview process
  • Sensitivity and awareness when working with confidential information

Minimum Qualifications
Preferred Qualifications
**Address in your cover letter how your experience and skills align with our preferred qualifications***
  • Previous administrative experience in an office setting;
  • Interpersonal skills for engagement with clinical, administrative, and outside constituents and community partners;
  • Knowledge and skills with computers and software, including proficiency with MS Office Word, Excel and database applications;
  • Experience in customer service-focused positions;
  • Advanced organizational and detail skills;
  • Experience with confidential material, HIPAA, PHI procedures.

Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
To Be Considered for This Position, Please Submit the Following:
• Completed Application: Include all relevant work experience and clearly note the number of hours worked per week for each position.
• Current Résumé: Your résumé should include three references, preferably current and/or former supervisors.
• Cover Letter: Please address how your experience and skills align with our preferred qualifications.
• Note: Incomplete applications may not be considered.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

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