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Data Intake Coordinator Jobs (NOW HIRING)

Community Options

Intake Coordinator

Gaithersburg, MD

$19.50 - $26.50/hr

Reporting directly to the Intake Supervisor for Pennsylvania, the Intake Coordinator is responsible for the oversight of individual data and authorizations in Therap, facilitation of new admissions ...

SportsMed Physical Therapy

Intake Coordinator

Glen Rock, NJ · On-site

$19.25 - $26.25/hr

This person will ensure that all insurance verifications/prior authorizations are completed, and all documentation and data and completed and entered in an accurate manner. The Intake Coordinator is ...

SportsMed Physical Therapy

Intake Coordinator

Glen Rock, NJ · On-site

$19.25 - $26.25/hr

This person will ensure that all insurance verifications/prior authorizations are completed, and all documentation and data and completed and entered in an accurate manner. The Intake Coordinator is ...

Pharmko

Intake Coordinator

Lawrence, NY · On-site

$50K - $60K/yr

... data entry , and billing as needed • Ensure all necessary documentation is accurate and submitted in a timely manner • Remain available for patient or referral communication outside of standard ...

Pharmko

Intake Coordinator

Lawrence, NY · On-site

$50K - $60K/yr

... data entry , and billing as needed • Ensure all necessary documentation is accurate and submitted in a timely manner • Remain available for patient or referral communication outside of standard ...

Talencia

Intake Coordinator

Philadelphia, PA · On-site

$23/hr

Collect and manage data related to access-to-care initiatives as assigned. * Assist in coordinating intake assessments and ensure timely entry of patient demographic and medical information.

SportsMed Physical Therapy

Intake Coordinator

Glen Rock, NJ · On-site

$19.25 - $26.25/hr

This person will ensure that all insurance verifications/prior authorizations are completed, and all documentation and data and completed and entered in an accurate manner. The Intake Coordinator is ...

Community options

Intake Coordinator

Gaithersburg, MD · On-site

$19.50 - $26.50/hr

Reporting directly to the Intake Supervisor for Pennsylvania, the Intake Coordinator is responsible for the oversight of individual data and authorizations in Therap, facilitation of new admissions ...

Summit BHC

Intake Coordinator

Palms, MI

$15.50 - $21/hr

The Intake Coordinator responds to inquiries about hospital services and bed availability, conducts pre-registration, collects necessary data, verifies insurance eligibility, and coordinates with the ...

Summit BHC

Intake Coordinator

Harlingen, TX · On-site

$17.50 - $23.75/hr

The Intake Coordinator responds to inquiries about hospital services and bed availability, conducts pre-registration, collects necessary data, verifies insurance eligibility, and coordinates with the ...

INTEGRIS Health

Intake Coordinator

Oklahoma City, OK

$16.75 - $22.75/hr

The Intake Coordinator Nonclinical receives referrals, coordinates and assigns all necessary staff ... Performs data entry, answers telephone and directs calls to the appropriate staff and performs ...

Pyramid Healthcare

Intake Coordinator

Concord, MA

$22/hr

Intake Coordinator - SUD Treatment Location: Concord, MA Schedule: Full-Time Pay: $22 per hour ... Conduct phone and in-person pre-screens, enter data into the electronic clinical record, and ...

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How much do data intake coordinator jobs pay per hour?

As of Jul 18, 2026, the average hourly pay for data intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What does a Data Intake Coordinator do?

A Data Intake Coordinator is responsible for managing the collection, organization, and entry of data into a company’s systems. They ensure that all incoming data is accurate, complete, and processed in a timely manner. This role often involves coordinating with other departments to verify information and resolve discrepancies. Data Intake Coordinators play a critical role in maintaining data integrity and supporting the organization’s data-driven decision-making.

How much does an intake coordinator make?

The average salary for an intake coordinator in North Carolina is approximately $40,000 to $50,000 per year, depending on experience, certifications, and the specific industry. Salaries can vary based on the employer and location within the state, with some positions offering additional benefits or bonuses.

What is the difference between Data Intake Coordinator vs Data Analyst?

AspectData Intake CoordinatorData Analyst
CredentialsHigh school diploma or equivalent; some roles may require certifications in data managementBachelor's degree in data science, statistics, or related field; certifications like CAP or Microsoft Data Analyst
Work EnvironmentOffice setting, data entry, and data management tasksOffice or remote, analyzing data, creating reports
Employer & Industry UsageHealthcare, finance, government agenciesBusiness, marketing, healthcare, finance
Search & Comparison IntentFocus on data entry, data management, and intake processesFocus on data analysis, insights, and reporting

The Data Intake Coordinator primarily handles data collection, entry, and management to ensure accurate data flow within organizations. In contrast, a Data Analyst interprets data, creates reports, and provides insights to support decision-making. While both roles work with data, their responsibilities and skill sets differ significantly.

What are the key skills and qualifications needed to thrive as a Data Intake Coordinator, and why are they important?

To thrive as a Data Intake Coordinator, strong organizational skills, attention to detail, and experience with data entry or data management are essential, often supported by a relevant associate’s or bachelor’s degree. Familiarity with database management systems, spreadsheets, and data processing software like Microsoft Excel or specialized intake platforms is typically required. Excellent communication, problem-solving abilities, and time management are vital soft skills for coordinating with multiple departments and ensuring data accuracy. These skills are crucial for maintaining data integrity, supporting efficient workflow, and enabling informed decision-making within an organization.

What does an intake coordinator do?

An intake coordinator is responsible for collecting and verifying client information, scheduling appointments, and ensuring all necessary documentation is complete. They often work with healthcare, social services, or administrative teams and use data management tools to organize and track cases efficiently.

What is the role of a data coordinator?

A data intake coordinator is responsible for collecting, verifying, and organizing data from various sources to ensure accuracy and completeness. They often use data management tools and follow established procedures to facilitate efficient data processing and reporting within an organization.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators often include senior or specialized positions such as project coordinators in industries like IT, healthcare, or finance, where salaries can exceed $70,000 annually. Advanced certifications, extensive experience, and expertise in specific tools or systems can lead to higher compensation in coordination roles.

How does a Data Intake Coordinator typically collaborate with other departments to ensure data accuracy and timely processing?

A Data Intake Coordinator works closely with various departments such as operations, IT, and compliance to streamline the flow of incoming data. They are often responsible for clarifying data requirements with colleagues, resolving discrepancies, and ensuring that data is entered accurately and efficiently. Regular communication and coordination are key, as the role often involves following up on missing or incomplete information and providing updates on data processing status to relevant stakeholders. This cross-departmental interaction not only helps maintain data integrity but also fosters a collaborative work environment.
More about Data Intake Coordinator jobs
What cities are hiring for Data Intake Coordinator jobs? Cities with the most Data Intake Coordinator job openings:
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What job categories do people searching Data Intake Coordinator jobs look for? The top searched job categories for Data Intake Coordinator jobs are:
Data Intake Coordinator jobs near you
Infographic showing various Data Intake Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.
Intake Coordinator

Intake Coordinator

Community Options

Gaithersburg, MD

$19.50 - $26.50/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 6 days ago

Community Options rating

6.3

Company rating: 6.3 out of 10

Based on 62 frontline employees who took The Breakroom Quiz

98th of 236 rated social care providers

Job description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are currently seeking an Intake Coordinator in Rockville, MD. The Intake Coordinator is the point person responsible for the overall coordination and facilitation of
program admissions. This person is responsible for the admission processes of new individuals and all functions keeping existing individuals current and in good standing. Reporting directly to the Intake Supervisor for Pennsylvania, the Intake Coordinator is responsible for the oversight of individual data and authorizations in Therap, facilitation of new admissions upon intake, and the generating of billing methods in Therap.

Responsibilities

  • Collecting and uploading all necessary admission documentation, such as SSA award letters, birth certificates, Medicaid cards, IDs, etc.
  • Assure service authorizations in Therap are created and maintained to avoid loss of services and payments
  • Attends pre-placement meeting for all new admissions to ensure all necessary documents are collected prior to an admission
  • Enroll/Admit all individuals into Therap
  • Assure new residents and amendments to services are updated and/or entered in Therap
  • Assisting directors with completing rep payee, room and board, eligibility determination, and any other pertinent applications/contracts.
  • Enter, review, and update authorizations for all PA individuals.
  • Weekly generating of Attendance and ISP Data in Therap and communicating completion to the billing department
  • Works Collaboratively with billing department and regional offices for troubleshooting issues impacting billing and cash flow
  • Other duties as assigned by Intake Supervisor

Educational and Work Experience

  • Excellent verbal, written, interpersonal and communication skills
  • Knowledge and understanding of local and regional regulatory operations
  • Knowledge and understanding of state regulations
  • Understanding and commitment to community-based support for persons with disabilities
  • Experience with intake and admissions
  • Excellent time management skills
  • Familiarity with Social Security and Medicaid
  • Working Knowledge of ICD-10 codes
  • Therap experience is a plus
  • Proficiency in Microsoft Outlook, Word and Excel
  • High school diploma or equivalent
  • Ability to establish a comfortable and supportive relationship with individuals receiving support and team members.
  • General understanding of ODP and Waiver services preferred.
  • Experience with HCSIS, and Promise is a

Working Conditions

  • May be required to be on-call in cooperation with other management staff
  • Moderate overtime required throughout the year
  • Minimal hazards, general office working conditions
  • Valid Drivers License with good driving record.

    Why Community Options?

    • Competitive Insurance Benefits (Medical, Dental, Vision)
    • Paid Holidays—Including a Birthday Holiday
    • Generous PTO
    • Employee Incentive & Discount Programs
    • 403b Retirement Plan
    • Incredible career growth opportunities

    Community Options is an Equal Opportunity Employer M/F/D/V

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