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Data Intake Coordinator Jobs in Rhode Island (NOW HIRING)

Apidel Technologies

Coordinator III

Woonsocket, RI

... be onsite Intake Call Notes: Safety Sensitive Top Three Skills Overall Capability Required ... Pivot tables Data formatting VLOOKUP / XLOOKUP Ability to track and report on KPIs including aging ...

Citizens

Data Governance Analyst

Johnston, RI · Hybrid

$80K - $107K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... coordinator for HR data governance activities. Act as a single point of contact for interactions between the Lines of Business, Information Management and Data Governance initiatives; manage intake ...

KEEPING THE BOOKS NE LLC

Be Seen First

Office & Sales Coordinator (Part-Time)

Warwick, RI · On-site

$20 - $30/hr

  • PTO

Help onboard new clients by sending intake forms, setting up client portals, and requesting ... High level of integrity and confidentiality when handling sensitive financial client data.

KEEPING THE BOOKS NE LLC

Be Seen First

Office & Sales Coordinator (Part-Time)

Warwick, RI · On-site

$20 - $30/hr

  • PTO

Help onboard new clients by sending intake forms, setting up client portals, and requesting ... High level of integrity and confidentiality when handling sensitive financial client data.

Brownhealth

Administrative Assistant

Riverside, RI · On-site

$22.04 - $36.37/hr

CMHC responsibilities: coordinates outpatient specialty clinic CMHC activity, including data entry ... Administers intake packets for the families of new patients in conduction with ...

Lifespan

Patient Access Representative

Riverside, RI · On-site

$17 - $21.50/hr

Prepares Intake Chart (including stress plates) in a timely manner for the evaluating/Triage ... Immediately notifies Utilization Management Coordinator of funding problem or potential problems ...

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All JobsData Intake JobsData Intake Coordinator JobsData Intake Coordinator Jobs in Rhode Island

Data Intake Coordinator information

What is the role of a data intake coordinator?

A data intake coordinator is responsible for collecting, reviewing, and organizing incoming data from various sources to ensure accuracy and completeness. They often use data management tools and collaborate with other teams to facilitate efficient data processing and integration. Attention to detail and knowledge of data standards are essential for this role.

What does a data intake coordinator do?

A Data Intake Coordinator is responsible for managing the collection, organization, and entry of data into a company’s systems. They ensure that all incoming data is accurate, complete, and processed in a timely manner. This role often involves coordinating with other departments to verify information and resolve discrepancies. Data Intake Coordinators play a critical role in maintaining data integrity and supporting the organization’s data-driven decision-making.

What is the difference between Data Intake Coordinator vs Data Analyst?

AspectData Intake CoordinatorData Analyst
CredentialsHigh school diploma or equivalent; some roles may require certifications in data managementBachelor's degree in data science, statistics, or related field; certifications like CAP or Microsoft Data Analyst
Work EnvironmentOffice setting, data entry, and data management tasksOffice or remote, analyzing data, creating reports
Employer & Industry UsageHealthcare, finance, government agenciesBusiness, marketing, healthcare, finance
Search & Comparison IntentFocus on data entry, data management, and intake processesFocus on data analysis, insights, and reporting

The Data Intake Coordinator primarily handles data collection, entry, and management to ensure accurate data flow within organizations. In contrast, a Data Analyst interprets data, creates reports, and provides insights to support decision-making. While both roles work with data, their responsibilities and skill sets differ significantly.

Is a data intake coordinator job stressful?

A data intake coordinator role can be stressful due to the need for accuracy, attention to detail, and managing multiple data sources under deadlines. The job often requires strong organizational skills and proficiency with data management tools, which can contribute to workload pressure. However, stress levels vary depending on the organization and workload management practices.

What are the key skills and qualifications needed to thrive as a data intake coordinator, and why are they important?

To thrive as a Data Intake Coordinator, strong organizational skills, attention to detail, and experience with data entry or data management are essential, often supported by a relevant associate’s or bachelor’s degree. Familiarity with database management systems, spreadsheets, and data processing software like Microsoft Excel or specialized intake platforms is typically required. Excellent communication, problem-solving abilities, and time management are vital soft skills for coordinating with multiple departments and ensuring data accuracy. These skills are crucial for maintaining data integrity, supporting efficient workflow, and enabling informed decision-making within an organization.

How does a data intake coordinator typically collaborate with other departments to ensure data accuracy and timely processing?

A Data Intake Coordinator works closely with various departments such as operations, IT, and compliance to streamline the flow of incoming data. They are often responsible for clarifying data requirements with colleagues, resolving discrepancies, and ensuring that data is entered accurately and efficiently. Regular communication and coordination are key, as the role often involves following up on missing or incomplete information and providing updates on data processing status to relevant stakeholders. This cross-departmental interaction not only helps maintain data integrity but also fosters a collaborative work environment.

What cities in Rhode Island are hiring for Data Intake Coordinator jobs?

Cities in Rhode Island with the most Data Intake Coordinator job openings:

Data Intake Coordinator jobs near you
Infographic showing various Data Intake Coordinator job openings in Rhode Island as of August 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 94% In-person, and 6% Remote job distribution.

MANAGER OF INTAKE

Care New England Health System

Warwick, RI • On-site

Full-time

Re-posted 6 days ago

Care New England Health System rating

7.2

Company rating: 7.2 out of 10

Based on 31 frontline employees who took The Breakroom Quiz

349th of 887 rated healthcare providers

Job description

Job Summary
The Manager of Intake provides leadership and oversight of all referral intake operations for the Home Health Agency. This role is responsible for ensuring timely referral review, authorization processing, admission coordination, referral conversion, exceptional customer service, and effective collaboration with referral sources and clinical operations. The Manager supervises intake staff, monitors performance metrics, drives process improvement initiatives, and supports organizational growth while ensuring compliance with Medicare, state, and agency requirements.
Duties & Responsibilities
  • Provides direct supervision, coaching, mentoring, and performance management of Intake Department staff.
  • Establishes performance expectations and monitors individual and departmental outcomes.
  • Conducts employee evaluations, competency assessments, and performance improvement activities.
  • Participates in recruitment, hiring, onboarding, retention, disciplinary action, and succession planning
  • Promotes a culture of accountability, teamwork, customer service, and continuous improvement.
  • Ensures appropriate staffing coverage for daily operations, weekends, holidays, and after-hours referral management as applicable.
  • Ensures referral and admission processes comply with Medicare Conditions of Participation, state regulations, accreditation standards, and agency policies.
  • Verifies that referrals meet payer and agency eligibility requirements prior to admission.
  • Monitors referral-to-admission conversion rates and identifies opportunities for improvement.
  • Develops strategies to increase admission success rates.
  • Collaborates with operational and clinical leaders to assess agency capacity and coordinate timely admissions.
  • Balances patient needs, staffing resources, and geographic coverage to optimize access to care and census growth.
  • Monitors admission timeliness and implements solutions to address barriers to Start of Care performance.
  • Collects, analyzes, and reports referral and admission data and utilizes data to identify operational improvements and growth opportunities.
  • Serves as a primary resource for referral sources, physicians, hospitals, skilled nursing facilities, community providers, patients, and families.
  • Promotes exceptional customer service throughout all intake interactions.
  • Addresses concerns, complaints, and service recovery opportunities in a professional and timely manner.
  • Performs other related duties as requested.

Requirements
  • Associate's Degree Required, Bachelor's Degree Preferred; Fields of Study: nursing, healthcare administration, business administration, or related healthcare field.
  • Minimum 3 to 5 Years of leadership or supervisory experience, preferably with experience in home health and hospice intake operations within a Medicare certified home health agency.
  • Valid driver's license and current automobile liability insurance.
  • Valid BLS certification preferred.
  • Demonstrated leadership ability and sound judgment.
  • Excellent organizational, communication, and interpersonal skills.
  • Strong analytical and problem-solving capabilities.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Strong customer service orientation.
  • Ability to work collaboratively across all levels of the organization.
  • Proficiency in electronic medical records and Microsoft Office applications.
  • Knowledge of home health regulations, reimbursement, and operational workflows.

About Us
Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation's top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.
Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.
EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

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