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Counseling Office Jobs (NOW HIRING)

CLEBURNE ISD

Counseling Secretary

Cleburne, TX · On-site

Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records. Qualifications:

CLEBURNE ISD

Counseling Secretary

Fort Worth, TX · On-site

Counselor Secretary Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

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Cooley

Senior Manager of Career Counseling

Reston, VA · On-site

The Senior Manager of Career Counseling will build and lead the Cooley Career Counseling Office, a resource hub that will be designed to support attorneys who are exploring or preparing for career ...

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How much do counseling office jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for counseling office in the United States is $25.89, according to ZipRecruiter salary data. Most workers in this role earn between $22.12 and $28.85 per hour, depending on experience, location, and employer.

What are the typical daily responsibilities for someone working in a counseling office?

A Counseling Office professional generally manages appointment scheduling, greets and assists clients, maintains confidential records, and supports counselors with administrative tasks. You may also handle phone and email correspondence, process client intake forms, and ensure compliance with privacy and ethical standards. Depending on the size of the office, you might collaborate closely with counselors, administrative staff, and external service providers. This role is vital for keeping the counseling practice organized, efficient, and welcoming for both clients and staff.

What is a counseling office?

A Counseling Office job involves supporting mental health professionals and students or clients by managing appointments, organizing records, and providing administrative assistance. Staff in a counseling office may also help with intake procedures, answer inquiries, and maintain confidentiality of sensitive information. These roles ensure smooth office operations so counselors can focus on providing care.

What careers are there in counseling?

Careers in counseling include roles such as school counselors, mental health counselors, marriage and family therapists, substance abuse counselors, and career counselors. These professionals typically require relevant degrees and certifications, and they work in settings like schools, clinics, hospitals, and private practices to support clients' mental health and well-being.

What are the key skills and qualifications needed to thrive in the counseling office position, and why are they important?

To excel in a Counseling Office role, individuals typically need strong organizational abilities, familiarity with office administration, and a background in counseling or mental health services. Experience with electronic scheduling systems, client management software, and knowledge of confidentiality regulations like HIPAA are important. Outstanding interpersonal communication, empathy, and attention to detail enable professionals to support both counselors and clients effectively. These skills ensure the office runs smoothly, maintains client trust, and supports the delivery of effective counseling services.

More about Counseling Office jobs
What cities are hiring for Counseling Office jobs? Cities with the most Counseling Office job openings:
What are the most commonly searched types of Counseling Office jobs? The most popular types of Counseling Office jobs are:
What states have the most Counseling Office jobs? States with the most job openings for Counseling Office jobs include:
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Counseling Office jobs near you
Infographic showing various Counseling Office job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $53,845 per year, or $25.9 per hour.

Counseling Secretary

Cleburne Independent School District

Cleburne, TX • On-site

Full-time

Re-posted 15 hours ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
6/8/2026
Location:
Cleburne High School
Job Title: Counselor Secretary Wage/Hour Status: Nonexempt
Reports to: Principal/Counselor Pay Grade: Para 2 Days: 207
Dept./School: Assigned Campus Date Revised: 06/08/2028
Primary Purpose:
Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
Experience:
Two years' secretarial experience, preferably in a public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence
  1. Prepare requisitions, correspondence, and transcripts.
  2. Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
  3. Record student information, including test scores and final grades, on permanent records.
  4. Create new student files and ensure completeness of records.
  5. Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
  6. Assist with processing changes and adjustments to student schedules.

Reception and Phones
  1. Serve as receptionist for the counseling office.
  2. Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
  3. Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.

Other
  1. Receive, distribute, and ensure security and confidentiality of testing materials.
  2. Maintain the college information library.
  3. Maintain confidentiality.
  4. Participate in professional development activities to maintain current knowledge of rules, regulations, and practices.
  5. Perform other duties as required by the Supervisor and/or Superintendent.
  6. Follow district safety protocols and emergency procedures.
  7. Must be present regularly in person.

Supervisory Responsibilities:
None.
Equipment Used:
Computer, printer, copier, fax machine, and shredder.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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