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Counseling Office Manager Jobs (NOW HIRING)

Kiski

College Counseling Office Coordinator

Saltsburg, PA · On-site

$16 - $21.50/hr

Duties and responsibilities include: Assist the Counselors in managing the college application process for Kiski students Schedule/manage college rep visits and manage office calendars and CCO ...

Treasury Department

Office Manager

Sacramento, CA · On-site

Office Manager As an Office Manager, you will be responsible for developing, implementing, and ... of Area Counsel(s), including budget management, personnel management and administration ...

Internal Revenue Service

Office Manager

Portland, OR · On-site

Office Manager As an Office Manager, you will be responsible for developing, implementing, and ... of Area Counsel(s), including budget management, personnel management and administration ...

Treasury Department

Office Manager

San Jose, CA · On-site

Office Manager As an Office Manager, you will be responsible for developing, implementing, and ... of Area Counsel(s), including budget management, personnel management and administration ...

Internal Revenue Service

Office Manager

Los Angeles, CA · On-site +1

$74K - $121K/yr

IRS Office of Chief Counsel Careers Site Meet Our People Learn about our Legal Divisions Learn more about this agency Duties Help As an Office Manager, you will be responsible for developing ...

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$25.5K

$51.5K

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How much do counseling office manager jobs pay per year?

As of Aug 6, 2026, the average yearly pay for counseling office manager in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What does a counseling office manager do?

A Counseling Office Manager is responsible for overseeing the daily operations of a counseling center or mental health office. They manage administrative tasks such as scheduling appointments, maintaining client records, coordinating with counselors, and handling billing or insurance paperwork. Additionally, they ensure the office runs smoothly, supervise support staff, and help maintain client confidentiality and compliance with relevant regulations. Their role is essential for creating an organized, efficient, and welcoming environment for both clients and staff.

What are some common challenges faced by counseling office managers, and how can they be addressed?

Counseling Office Managers often encounter challenges such as balancing administrative duties with the confidential needs of clients and supporting a team of mental health professionals. Managing scheduling conflicts, maintaining accurate records while ensuring privacy, and adapting to varying client crises are typical hurdles. Effective communication, strong organizational skills, and staying updated on best practices in confidentiality help address these challenges. Being proactive and fostering a collaborative environment with counselors and support staff also contributes to smoother office operations.

What is the difference between Counseling Office Manager vs School Counselor?

AspectCounseling Office ManagerSchool Counselor
CredentialsTypically requires administrative or office management experience; certifications varyRequires a master's degree in school counseling and state certification/license
Work EnvironmentAdministrative offices within schools or educational institutionsClassrooms, student offices, and counseling centers in schools
Primary ResponsibilitiesManaging counseling office operations, scheduling, and staff coordinationProviding student counseling, academic guidance, and emotional support

The Counseling Office Manager focuses on administrative and operational tasks within the counseling department, while the School Counselor directly supports students' academic and emotional needs. Both roles are essential in educational settings but serve different functions.

What are the key skills and qualifications needed to thrive as a counseling office manager, and why are they important?

To thrive as a Counseling Office Manager, you need strong organizational abilities, knowledge of office administration, and often a background in healthcare or counseling support, typically backed by a relevant associate or bachelor's degree. Familiarity with scheduling software, electronic health records (EHR) systems, and billing tools is commonly required. Excellent interpersonal skills, discretion, and problem-solving abilities help you build trust with clients and support a positive office environment. These skills ensure smooth office operations, protect client confidentiality, and create an efficient, welcoming experience for both staff and clients.
More about Counseling Office Manager jobs
What cities are hiring for Counseling Office Manager jobs? Cities with the most Counseling Office Manager job openings:
What are the most commonly searched types of Counseling Office jobs? The most popular types of Counseling Office jobs are:
What states have the most Counseling Office Manager jobs? States with the most job openings for Counseling Office Manager jobs include:
What job categories do people searching Counseling Office Manager jobs look for? The top searched job categories for Counseling Office Manager jobs are:
Counseling Office Manager jobs near you
Infographic showing various Counseling Office Manager job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 50% In-person, and 50% Remote job distribution, with an average salary of $51,476 per year, or $24.7 per hour.

Counseling Office Registrar

Greenfield-Central Cmty School District

Greenfield, IN • On-site

Full-time

Posted 7 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
7/31/2026
Location:
Greenfield-Central High School
Date Available:
08/14/2026
JOB TITLE: Registrar
REPORTS TO: Guidance Director
EMPLOYMENT AND FLSA STATUS: Exempt/Salary
POSITION PURPOSE
The High School Registrar is responsible for maintaining accurate and confidential student records, managing enrollment and registration processes, and supporting the efficient operation of the school through the effective use of technology and student information systems. The position serves as a professional front-facing contact for parents, students, staff, and the public, providing courteous, timely, and accurate information while promoting positive customer service and clear communication.
ESSENTIAL FUNCTIONS
  • Process and maintain current senior transcripts for submission to colleges and universities through Parchment, Naviance, or other approved systems.
  • Retrieve and provide official transcripts for past graduates and non-graduates within the required records-retention period, including collection of applicable fees.
  • Serve as a front-facing resource for parents, students, staff, and the public by responding to inquiries and providing accurate information regarding school enrollment and operations.
  • Maintain, organize, and safeguard permanent student records, including confidential records, testing documentation, IEPs, and 504 plans, in accordance with applicable confidentiality requirements.
  • Maintain graduate records and archival filing systems for required retention periods.
  • Prepare and process graduate diplomas annually, including stamping, dating, and identifying diploma type.
  • Create and maintain counseling files for assigned counselors and ensure records are current and properly retained.
  • Assist with the ordering of office and counseling supplies, including preparation of purchase orders as needed.
  • Enter and maintain student testing data, including SAT scores and other assessment information as assigned.
  • Prepare mass copies and related materials to support student scheduling for the upcoming school year.
  • Collect testing forms and fees, and create and maintain accurate spreadsheets and records.
  • Collect, process, and record summer school forms and payments, including spreadsheet tracking.
  • Coordinate with military recruiters or representatives as needed regarding student meetings and transcript requests.
  • Triage the counseling office by assisting students with passes, addressing routine concerns, and responding to incoming questions or issues.
  • Answer the main counseling office telephone line and direct calls or provide information in a professional and courteous manner.
  • Prepare and distribute parent communications as directed.
  • Assist with maintaining the student scholarship directory and tracking of senior scholarships, including communication with community partners
  • Assist with the organization and preparation of Senior Awards Night
  • Support counseling office events and activities by preparing communications, student passes, and related materials.
  • Maintain an organized, efficient, and professional office environment with current and accessible information.
  • Process educational verification requests within the required records-retention period and beyond, as permitted.
  • Collect and process Advanced Placement and Dual Credit forms and related documentation.
  • Collaborate with administration on student withdrawal procedures and required paperwork.
  • Coordinate with Amplify to communicate schedules and registration information to families and students.
  • Supervise and provide direction to office cadets as assigned.
  • Maintain the calendars of assigned counselors and the Director of Counseling.
  • Perform other duties and responsibilities as assigned by the immediate supervisor.

QUALIFICATIONS:
  • Motor Vehicle Operator's License or ability to provide own transportation.
  • The qualities desired beyond the minimum certification requirements are:
    • experience with technology
    • demonstrated ability to work harmoniously with others, both with those of greater and lesser responsibility and authority;
    • evidence of high educational and professional standards;
    • demonstrated loyalty to the administration and other staff where presently employed;
    • evidence of commitment to professional growth;
    • evidence of professional work habits and conduct consistent with the ethics of the profession and appropriate character qualities.

PHYSICAL REQUIREMENTS:
  • Ability to stand for extended periods of time.
  • Ability to lift 25 lbs.
  • Ability to carry 25 lbs.
  • Ability to work at a desk, conference table or in meetings of various configurations.
  • Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter.
  • Ability to hear and understand speech at normal levels.
  • Ability to communicate so others will be able to clearly understand a normal conversation.
  • Ability to operate office equipment.
  • Ability to reach in all directions.

REASONABLE ACCOMMODATION:
The District will comply with all legal requirements relating to reasonable accommodation for employees and job applicants.
TERMS OF EMPLOYMENT:
230 days per year
$31,000
EVALUATION:
Performance of this job will be evaluated in accordance with the provisions of the Board's policy on classified evaluations.
DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to perform this job.
The Greenfield-Central Community School Board of Trustees does not discriminate on the basis of the Protected Classes of race, color, national origin, sex, disability, age, religion, military status, ancestry, or genetic information which are classes protected by Federal and/or State law.

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