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Counseling Office Manager Jobs (NOW HIRING)

Kiski

College Counseling Office Coordinator

Saltsburg, PA · On-site

$16 - $21.50/hr

Duties and responsibilities include: Assist the Counselors in managing the college application process for Kiski students Schedule/manage college rep visits and manage office calendars and CCO ...

Internal Revenue Service

Office Manager

San Francisco, CA · On-site +1

$93K - $121K/yr

IRS Office of Chief Counsel Careers Site Meet Our People Learn about our Legal Divisions Learn more about this agency Duties Help As an Office Manager, you will be responsible for developing ...

HCA Healthcare

Office Manager

Cape Girardeau, MO · On-site

Job Summary and Qualifications The Office Manager serves as a central operational leader ... Wellbeing support, including free counseling and referral services * Time away from work programs ...

Mission Hospital

Office Manager

Cape Girardeau, MO · On-site

Job Summary and Qualifications The Office Manager serves as a central operational leader ... Wellbeing support, including free counseling and referral services * Time away from work programs ...

Internal Revenue Service

Office Manager

San Jose, CA · On-site

Office Manager As an Office Manager, you will be responsible for developing, implementing, and ... The selectee from this vacancy announcement will manage one of the following Cluster Chief Counsel ...

Clarvida Maine

Office Manager

Metairie, LA · On-site

$19/hr

Office Manager Position at Clarvida - Louisiana Office Manager Location: On-site - Metairie, LA ... Free counseling licensure supervision * Pet insurance * Employee Assistance Program (EAP) * Perks ...

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How much do counseling office manager jobs pay per year?

As of Jul 16, 2026, the average yearly pay for counseling office manager in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What does a Counseling Office Manager do?

A Counseling Office Manager is responsible for overseeing the daily operations of a counseling center or mental health office. They manage administrative tasks such as scheduling appointments, maintaining client records, coordinating with counselors, and handling billing or insurance paperwork. Additionally, they ensure the office runs smoothly, supervise support staff, and help maintain client confidentiality and compliance with relevant regulations. Their role is essential for creating an organized, efficient, and welcoming environment for both clients and staff.

What are some common challenges faced by Counseling Office Managers, and how can they be addressed?

Counseling Office Managers often encounter challenges such as balancing administrative duties with the confidential needs of clients and supporting a team of mental health professionals. Managing scheduling conflicts, maintaining accurate records while ensuring privacy, and adapting to varying client crises are typical hurdles. Effective communication, strong organizational skills, and staying updated on best practices in confidentiality help address these challenges. Being proactive and fostering a collaborative environment with counselors and support staff also contributes to smoother office operations.

What is the difference between Counseling Office Manager vs School Counselor?

AspectCounseling Office ManagerSchool Counselor
CredentialsTypically requires administrative or office management experience; certifications varyRequires a master's degree in school counseling and state certification/license
Work EnvironmentAdministrative offices within schools or educational institutionsClassrooms, student offices, and counseling centers in schools
Primary ResponsibilitiesManaging counseling office operations, scheduling, and staff coordinationProviding student counseling, academic guidance, and emotional support

The Counseling Office Manager focuses on administrative and operational tasks within the counseling department, while the School Counselor directly supports students' academic and emotional needs. Both roles are essential in educational settings but serve different functions.

What are the key skills and qualifications needed to thrive as a Counseling Office Manager, and why are they important?

To thrive as a Counseling Office Manager, you need strong organizational abilities, knowledge of office administration, and often a background in healthcare or counseling support, typically backed by a relevant associate or bachelor's degree. Familiarity with scheduling software, electronic health records (EHR) systems, and billing tools is commonly required. Excellent interpersonal skills, discretion, and problem-solving abilities help you build trust with clients and support a positive office environment. These skills ensure smooth office operations, protect client confidentiality, and create an efficient, welcoming experience for both staff and clients.
More about Counseling Office Manager jobs
What cities are hiring for Counseling Office Manager jobs? Cities with the most Counseling Office Manager job openings:
What are the most commonly searched types of Counseling Office jobs? The most popular types of Counseling Office jobs are:
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What job categories do people searching Counseling Office Manager jobs look for? The top searched job categories for Counseling Office Manager jobs are:
Counseling Office Manager jobs near you
Infographic showing various Counseling Office Manager job openings in the United States as of July 2026, with employment types broken down into 2% As Needed, 78% Full Time, 19% Part Time, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $51,476 per year, or $24.7 per hour.
College Counseling Office Coordinator

College Counseling Office Coordinator

The Kiski School

Saltsburg, PA • On-site

$16 - $21.50/hr

Full-time

Posted 4 days ago

Job description

The Kiski School, a co-educational boarding and day school in Saltsburg, PA, is seeking a skilled Office Coordinator to support the Office of College Counseling (CCO).
The CCO Coordinator is the first point of contact with students, families, and admission representatives, and plays a critical role in supporting the work of the two full-time college counselors.
The ideal candidate will bring a sense of humor, warmth, and enthusiasm for working with students as well as excellent organizational skills, attention to detail, and strong communication skills. Duties and responsibilities include:
• Assist the Counselors in managing the college application process for Kiski students
• Schedule/manage college rep visits and manage office calendars and CCO bulletin boards
• Manage correspondence and communications for the College Counseling office
• Maintain student records and data in the college application process, including transcripts, test scores, and application materials
• Organize and send bi-weekly parent electronic newsletters
• Assist with aspects of on-campus testing, including proctoring SAT tests throughout the year
• Assist in preparing reports and presentations for the Counselors
• Collaborate with other school departments as needed
• Perform other administrative duties as assigned by the Director
• This is an in-person position that will require occasional weekend/evening work
The ideal candidate for the position will possess the following qualities and qualifications:
• Bachelor's degree preferred
• Previous experience in an administrative or executive assistant role preferred
• Strong organizational abilities: time-management, planning, and prioritization skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, Google Docs and Google Forms, Social Media platforms. Familiarity with Scoir and Blackbaud is a plus.
• Ability to work independently and in a team environment
• Ability to maintain confidentiality and handle sensitive information with discretion

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