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Counseling Office Assistant Jobs (NOW HIRING)

CLEBURNE ISD

Counseling Secretary

Cleburne, TX · On-site

Serve as receptionist for the counseling office. * Assist students, parents, and teachers including distributing testing, scholarship, and other college materials. * Assist counselor with scheduling ...

Kiski

College Counseling Office Coordinator

Saltsburg, PA

$16 - $21.50/hr

Duties and responsibilities include: Assist the Counselors in managing the college application process for Kiski students Schedule/manage college rep visits and manage office calendars and CCO ...

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Abilene ISD

Secretary - Counselor

Abilene, TX · On-site

Serve as receptionist for counseling office. * Assist students, parents, and teachers with counseling needs. * Assist with distribution of materials related to testing, scholarships and college ...

Abilene ISD

Secretary - Counselor

Abilene, TX

Serve as receptionist for counseling office. * Assist students, parents, and teachers with counseling needs. * Assist with distribution of materials related to testing, scholarships and college ...

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Counseling Office Assistant information

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How much do counseling office assistant jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for counseling office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Counseling Office Assistant vs School Counselor?

AspectCounseling Office AssistantSchool Counselor
Required CredentialsHigh school diploma or equivalent; some roles may require certificationBachelor's degree in counseling, psychology, or related field; state certification/license
Work EnvironmentSchool administrative offices, counseling departmentsClassrooms, individual and group counseling settings
Employer & Industry UsageSchools, educational institutionsSchools, educational institutions, mental health agencies
Common Search & Comparison IntentAssist with administrative tasks, scheduling, and student recordsProvide mental health support, academic guidance, and career counseling

The Counseling Office Assistant primarily handles administrative and clerical duties within school counseling departments, requiring minimal formal counseling credentials. In contrast, a School Counselor provides direct student support through counseling and guidance, often requiring specialized education and certification. While both roles work within educational settings, their responsibilities and qualifications differ significantly.

What are the key skills and qualifications needed to thrive as a Counseling Office Assistant, and why are they important?

To thrive as a Counseling Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic records systems, and basic office equipment is essential. Excellent interpersonal skills, discretion, and the ability to multitask help you interact effectively with students and staff while maintaining confidentiality. These skills ensure efficient office operations, accurate record-keeping, and a supportive environment for both counselors and clients.

Do you need a degree to be a counselor assistant?

Counseling office assistant roles typically do not require a college degree, but relevant skills such as organization, communication, and familiarity with office software are important. Some positions may prefer or require a high school diploma or equivalent, and additional certifications or training in office administration can be beneficial.

Is being a MOA a good entry level job?

A Counseling Office Assistant is typically an entry-level position that involves administrative tasks such as scheduling, data entry, and communication. It can be a good starting point for those interested in healthcare or administrative careers, often requiring basic computer skills and a high school diploma or equivalent.

What are Counseling Office Assistants?

Counseling Office Assistants are administrative professionals who support the daily operations of a counseling office or center. Their responsibilities often include scheduling appointments, managing client records, answering phones, greeting clients, and assisting counselors with routine administrative tasks. They play a crucial role in ensuring the office runs smoothly and that clients have a positive experience. Strong organizational and communication skills are important for this role, as well as maintaining confidentiality due to the sensitive nature of counseling services.

What is the highest paying job in counseling?

The highest paying roles in counseling are often clinical or psychiatric positions such as licensed clinical psychologists or psychiatrists, which require advanced degrees and licensure. These professionals typically earn higher salaries due to their specialized training and responsibilities, with psychiatrists often earning six-figure incomes. Counseling office assistants generally earn lower wages and do not typically reach the highest salary levels in the counseling field.

How much is an office assistant's salary?

The salary for a Counseling Office Assistant typically ranges from $25,000 to $40,000 annually, depending on experience, location, and the employer. Entry-level positions may start lower, while experienced assistants or those in larger institutions may earn more. Benefits and work hours can also influence overall compensation.

What are some of the main challenges faced by Counseling Office Assistants, and how can they be addressed?

Counseling Office Assistants often encounter challenges such as managing confidential information, handling multiple requests simultaneously, and supporting students or clients who may be experiencing distress. To address these challenges, it's important to maintain strong organizational skills, adhere strictly to privacy policies, and develop effective communication techniques. Building rapport with counselors and practicing active listening can also enhance your ability to provide timely and compassionate support.
More about Counseling Office Assistant jobs
What cities are hiring for Counseling Office Assistant jobs? Cities with the most Counseling Office Assistant job openings:
What are the most commonly searched types of Counseling Office jobs? The most popular types of Counseling Office jobs are:
What states have the most Counseling Office Assistant jobs? States with the most job openings for Counseling Office Assistant jobs include:
What job categories do people searching Counseling Office Assistant jobs look for? The top searched job categories for Counseling Office Assistant jobs are:
Counseling Office Assistant jobs near you
Infographic showing various Counseling Office Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.
Office Assistant - Counseling Office

Office Assistant - Counseling Office

Alpine School District

American Fork, UT

$14.64/hr

Other

Posted 7 days ago

Alpine School District (Utah) rating

7.2

Company rating: 7.2 out of 10

Based on 31 frontline employees who took The Breakroom Quiz

204th of 576 rated elementary and secondary schools

Job description

Office Assistant - Secondary
Non-contract, no benefits
Hours a day: 29 hours per week
Hourly rate: $14.64
Contact Information:





  • Name: Jeff Schoonover and Kathryn Larsen
  • Phone: 385-579-5570
  • Email: katlarsen@alpinedistrict.org


The job of Office Assistant is done for the purpose/s of providing clerical and administrative support to assigned school site personnel; performing functionality specific to site administrator assignment (i.e. career/college specialty);communicating information to staff and the public; providing necessary implementation of functions; keeping complete and accurate records; and providing information and direction as may be requested.
Essential Functions


  • Answers telephone calls (e.g. many District operational inquiries, etc.) for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
  • Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
  • Attends department and/or in-service meetings for the purpose of gathering information required to perform functions.
  • Collects payments for a variety of events (e.g. fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
  • Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
  • Implements processes and projects (e.g. college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of of site activities and processes.
  • Implements site processes (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
  • Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
  • Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to other parties.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
  •  


Requirements:

  • age 16+
  • High school diploma or equivalent.
  • Job related experience is desired.


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