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Counseling Office Assistant Jobs (NOW HIRING)

Kiski

College Counseling Office Coordinator

Saltsburg, PA · On-site

$16 - $21.50/hr

Duties and responsibilities include: Assist the Counselors in managing the college application process for Kiski students Schedule/manage college rep visits and manage office calendars and CCO ...

Ingham ISD

OHS Counseling Office Secretary

Okemos, MI · On-site

Office Coordination & Student Support * Serve as secretary counseling staff * Act as the first ... Enroll and withdraw students * Assist registrar with new student enrollment Meetings & Program ...

Acadia Healthcare

Office Assistant

Orefield, PA · On-site

$15.75 - $20.50/hr

Our counseling team provides compassionate, high-quality counseling and therapy to patients that are seeking recovery from Opioid Use Disorder. Your Job as an Office Assistant: The Office Assistant ...

Acadia Healthcare

Office Assistant

Orefield, PA · On-site

$15.75 - $20.50/hr

Our counseling team provides compassionate, high-quality counseling and therapy to patients that are seeking recovery from Opioid Use Disorder. Your Job as an Office Assistant: The Office Assistant ...

Acadia Healthcare

Office Assistant

Orefield, PA · On-site

$15.75 - $20.50/hr

Our counseling team provides compassionate, high-quality counseling and therapy to patients that are seeking recovery from Opioid Use Disorder. Your Job as an Office Assistant: The Office Assistant ...

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Counseling Office Assistant information

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How much do counseling office assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for counseling office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is a counseling office assistant?

Counseling Office Assistants are administrative professionals who support the daily operations of a counseling office or center. Their responsibilities often include scheduling appointments, managing client records, answering phones, greeting clients, and assisting counselors with routine administrative tasks. They play a crucial role in ensuring the office runs smoothly and that clients have a positive experience. Strong organizational and communication skills are important for this role, as well as maintaining confidentiality due to the sensitive nature of counseling services.

What are the key skills and qualifications needed to thrive as a counseling office assistant?

To thrive as a Counseling Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic records systems, and basic office equipment is essential. Excellent interpersonal skills, discretion, and the ability to multitask help you interact effectively with students and staff while maintaining confidentiality. These skills ensure efficient office operations, accurate record-keeping, and a supportive environment for both counselors and clients.

What are some of the main challenges faced by counseling office assistants, and how can they be addressed?

Counseling Office Assistants often encounter challenges such as managing confidential information, handling multiple requests simultaneously, and supporting students or clients who may be experiencing distress. To address these challenges, it's important to maintain strong organizational skills, adhere strictly to privacy policies, and develop effective communication techniques. Building rapport with counselors and practicing active listening can also enhance your ability to provide timely and compassionate support.

What is the difference between Counseling Office Assistant vs School Counselor?

AspectCounseling Office AssistantSchool Counselor
Required CredentialsHigh school diploma or equivalent; some roles may require certificationBachelor's degree in counseling, psychology, or related field; state certification/license
Work EnvironmentSchool administrative offices, counseling departmentsClassrooms, individual and group counseling settings
Employer & Industry UsageSchools, educational institutionsSchools, educational institutions, mental health agencies
Common Search & Comparison IntentAssist with administrative tasks, scheduling, and student recordsProvide mental health support, academic guidance, and career counseling

The Counseling Office Assistant primarily handles administrative and clerical duties within school counseling departments, requiring minimal formal counseling credentials. In contrast, a School Counselor provides direct student support through counseling and guidance, often requiring specialized education and certification. While both roles work within educational settings, their responsibilities and qualifications differ significantly.

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Counseling Office Assistant jobs near you
Infographic showing various Counseling Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Temporary School Counseling Office Asst

Chicago Public Schools

Chicago, IL • On-site

Temporary

Re-posted 11 days ago

Job description

CLASS TITLE: Guidance Counselor Assitant
CHARACTERISTICS OF THE CLASS: Under the supervision of a school counselor, works with students to provide information concerning careers, continuing education, and postsecondary education financial aid; and performs related duties as required.
ESSENTIAL FUNCTIONS: Disseminates information to students, including pamphlets, books, and audio-visual aids for the purpose of stimulating interest and discussion concerning careers, vocations, and continuing education; provides assistance to students in locating specific information and literature regarding careers, occupational training programs, colleges, universities, and trade schools; assists students in the completion of various applications and educational financial aid forms; assists students in completing individualized tasks assigned by a school counselor; assists school counselors in establishing and maintaining student records; compiles, records, and updates routine reports as necessary; locates and acquires career and postsecondary education materials and assembles information packets for teachers for classroom use; maintains inventories of books and pamphlets and replenishes materials as necessary; responds to telephone inquiries concerning general guidance counseling activities.
MINIMUM QUALIFICATIONS:
Training and Experience. Graduation from high school (or G.E.D. equivalent). Previous office and clerical experience in a counseling or school related setting is highly desirable.
Knowledge, Abilities, and Skill. Basic knowledge of the principles and practices of guidance counseling, knowledge of occupational and educational guidance resources, general knowledge of Chicago Public Schools rules and regulations.
Ability to work with and for school-aged children and school personnel, ability to follow written and verbal instructions, ability to establish and maintain routine records and reports.
Good oral and written communication skills, skill in the application of basic guidance counseling techniques, skill in the operation of basic office equipment, skill in demonstrating sensitivity to the career and educational goals of students.
Physical Requirements. Sedentary Work: Exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. A position is classified as Sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

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