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Counseling Office Assistant Jobs (NOW HIRING)

CLEBURNE ISD

Counseling Secretary

Cleburne, TX · On-site

Serve as receptionist for the counseling office. * Assist students, parents, and teachers including distributing testing, scholarship, and other college materials. * Assist counselor with scheduling ...

Kiski

College Counseling Office Coordinator

Saltsburg, PA · On-site

$16 - $21.50/hr

Duties and responsibilities include: Assist the Counselors in managing the college application process for Kiski students Schedule/manage college rep visits and manage office calendars and CCO ...

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How much do counseling office assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for counseling office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Counseling Office Assistant vs School Counselor?

AspectCounseling Office AssistantSchool Counselor
Required CredentialsHigh school diploma or equivalent; some roles may require certificationBachelor's degree in counseling, psychology, or related field; state certification/license
Work EnvironmentSchool administrative offices, counseling departmentsClassrooms, individual and group counseling settings
Employer & Industry UsageSchools, educational institutionsSchools, educational institutions, mental health agencies
Common Search & Comparison IntentAssist with administrative tasks, scheduling, and student recordsProvide mental health support, academic guidance, and career counseling

The Counseling Office Assistant primarily handles administrative and clerical duties within school counseling departments, requiring minimal formal counseling credentials. In contrast, a School Counselor provides direct student support through counseling and guidance, often requiring specialized education and certification. While both roles work within educational settings, their responsibilities and qualifications differ significantly.

What are the key skills and qualifications needed to thrive as a counseling office assistant?

To thrive as a Counseling Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic records systems, and basic office equipment is essential. Excellent interpersonal skills, discretion, and the ability to multitask help you interact effectively with students and staff while maintaining confidentiality. These skills ensure efficient office operations, accurate record-keeping, and a supportive environment for both counselors and clients.

What is a counseling office assistant?

Counseling Office Assistants are administrative professionals who support the daily operations of a counseling office or center. Their responsibilities often include scheduling appointments, managing client records, answering phones, greeting clients, and assisting counselors with routine administrative tasks. They play a crucial role in ensuring the office runs smoothly and that clients have a positive experience. Strong organizational and communication skills are important for this role, as well as maintaining confidentiality due to the sensitive nature of counseling services.

What are some of the main challenges faced by counseling office assistants, and how can they be addressed?

Counseling Office Assistants often encounter challenges such as managing confidential information, handling multiple requests simultaneously, and supporting students or clients who may be experiencing distress. To address these challenges, it's important to maintain strong organizational skills, adhere strictly to privacy policies, and develop effective communication techniques. Building rapport with counselors and practicing active listening can also enhance your ability to provide timely and compassionate support.
More about Counseling Office Assistant jobs
What cities are hiring for Counseling Office Assistant jobs? Cities with the most Counseling Office Assistant job openings:
What are the most commonly searched types of Counseling Office jobs? The most popular types of Counseling Office jobs are:
What states have the most Counseling Office Assistant jobs? States with the most job openings for Counseling Office Assistant jobs include:
What job categories do people searching Counseling Office Assistant jobs look for? The top searched job categories for Counseling Office Assistant jobs are:
Counseling Office Assistant jobs near you
Infographic showing various Counseling Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Counseling Office Assistant

Sauk Rapids-Rice Public Schools

Sauk Rapids, MN • On-site

$21.82 - $24.09/hr

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Job description

Position Type:
Administrative Assistant/Guidance Counselor`s Assistant
Date Posted:
7/27/2026
Location:
Sauk Rapids-Rice High School
Closing Date:
Open until filled.
POSTING #: 3582
WORK HOURS:
8 hours per day, Monday through Friday for 10 months (207 days) primarily during the school year.
JOB DUTIES:
- To provide general office support and knowledgeable, professional, administrative services to students, families and staff in an efficient, timely, and courteous manner.
- Support scheduling for Counselors, Social Worker, on-site collated mental health providers, and student support services.
- Support of student registration process, post-secondary planning support through MCIS, and PSEO systems and processes.
- Verification of graduates, support of transition student records into 9th grade, and the entering of student test scores.
- Data entry through Skyward student information system, including family access, and address changes.
- Main contact for student transcripts with use of Parchment transcript service.
- Ability to work with data and spreadsheets, verification of data, preparing reports, creating templates, and filing information.
- In addition to regular responsibilities, cross-training in other office clerical duties will be provided.
QUALIFICATIONS:
Demonstrated written and verbal communication skills; computer knowledge of word processing, spreadsheets, Google docs, and various software applications; able to handle multiple tasks occurring at once; and ability to work effectively with co-workers, parents, students, community members, and staff. Attention to detail and accuracy while meeting deadlines. Must have high school diploma/GED. Post-secondary education and previous experience preferred.
SALARY and BENEFITS:
Salary based on experience and the 2025-2027 School Support Employees Agreement Level AA2 from $21.82 up to $24.09 per hour.
Benefits based on full-time employment and may be pro-rated for part-time positions. Benefits may include the following:
- Health, Dental, Vision Wear, Life, Accidental Death and Dismemberment, and Long-Term Disability Insurance
- Health Savings Account (with enrollment in an eligible health plan)
- Medical Flexible Spending Account (with eligibility for insurance)
- Dependent Care Flexible Spending Account
- Post retirement Health Care Savings Plan
- Public Employees Retirement Association (PERA)
- 403b Matching Annuity
- Paid Holidays
- Floating Holiday
- Vacation
- Sick Leave
DEADLINE:
Applications accepted online at www.isd47.org/start-your-career until filled.
Applications reviewed beginning August 4, 2026.
NOTE:
Candidates must pass a criminal background check in order to be eligible for employment.

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