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Counseling Office Assistant Jobs (NOW HIRING)

Ambassadors For Christ

Office Assistant

Houston, TX · On-site

$16 - $21/hr

Full-Time Office Assistant Founded in 2006 as a 501c3 nonprofit organization, Ambassadors For Christ, Inc. is committed to providing multi-faceted mentoring and counseling programs to at-risk ...

Alpine School District

Office Assistant

Orem, UT · On-site

$16.70/hr

Orem High Date Available: 08/13/2026 Office Assistant - Secondary Non-contract, no benefits 15 ... counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office ...

Alpine School District

Office Assistant

Orem, UT · On-site

$16.70/hr

Orem High Date Available: 08/13/2026 Office Assistant - Secondary Non-contract, no benefits 15 ... counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office ...

Ambassadors For Christ

Office Assistant

Houston, TX

$15.75 - $20.50/hr

... and counseling programs to at-risk children and youth, and their families. AFC has touched the ... Office Assistant Task/ Responsibilities * Answer incoming calls, direct inquiries, and greet ...

Ambassadors For Christ

Office Assistant

Houston, TX · On-site

$15.75 - $20.50/hr

... and counseling programs to at-risk children and youth, and their families. AFC has touched the ... Office Assistant Task/ Responsibilities * Answer incoming calls, direct inquiries, and greet ...

Broken Arrow Public Schools

Attendance Secretary

Provides additional clerical support as required in counseling office, principal's office, assistant principal's office, etc. Finalizes enrollment when student reports to school; processes all ...

Mission Hospital

Office Assistant

Sunrise, FL · On-site

$16 - $21/hr

Wellbeing support, including free counseling and referral services * Time away from work programs ... you to apply for our Office Assistant opening. We promptly review all applications. Highly ...

INGERMAN

Office Assistant

Cranbury, NJ · On-site

$17 - $22.50/hr

Office Assistant The Office Assistant is responsible for executing administrative tasks associated ... Employee Assistance Program for confidential counseling * Additional paid day off to provide ...

Alpine School District

Office Assistant

Herriman, UT · On-site

$16 - $20.75/hr

Office Assistant The job of Office Assistant is done for the purpose of providing clerical and ... Schedules activities (e.g. appointments for counselors and administrators, meetings, travel ...

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Counseling Office Assistant information

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How much do counseling office assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for counseling office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Counseling Office Assistant vs School Counselor?

AspectCounseling Office AssistantSchool Counselor
Required CredentialsHigh school diploma or equivalent; some roles may require certificationBachelor's degree in counseling, psychology, or related field; state certification/license
Work EnvironmentSchool administrative offices, counseling departmentsClassrooms, individual and group counseling settings
Employer & Industry UsageSchools, educational institutionsSchools, educational institutions, mental health agencies
Common Search & Comparison IntentAssist with administrative tasks, scheduling, and student recordsProvide mental health support, academic guidance, and career counseling

The Counseling Office Assistant primarily handles administrative and clerical duties within school counseling departments, requiring minimal formal counseling credentials. In contrast, a School Counselor provides direct student support through counseling and guidance, often requiring specialized education and certification. While both roles work within educational settings, their responsibilities and qualifications differ significantly.

What are the key skills and qualifications needed to thrive as a counseling office assistant?

To thrive as a Counseling Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic records systems, and basic office equipment is essential. Excellent interpersonal skills, discretion, and the ability to multitask help you interact effectively with students and staff while maintaining confidentiality. These skills ensure efficient office operations, accurate record-keeping, and a supportive environment for both counselors and clients.

What is a counseling office assistant?

Counseling Office Assistants are administrative professionals who support the daily operations of a counseling office or center. Their responsibilities often include scheduling appointments, managing client records, answering phones, greeting clients, and assisting counselors with routine administrative tasks. They play a crucial role in ensuring the office runs smoothly and that clients have a positive experience. Strong organizational and communication skills are important for this role, as well as maintaining confidentiality due to the sensitive nature of counseling services.

What are some of the main challenges faced by counseling office assistants, and how can they be addressed?

Counseling Office Assistants often encounter challenges such as managing confidential information, handling multiple requests simultaneously, and supporting students or clients who may be experiencing distress. To address these challenges, it's important to maintain strong organizational skills, adhere strictly to privacy policies, and develop effective communication techniques. Building rapport with counselors and practicing active listening can also enhance your ability to provide timely and compassionate support.
More about Counseling Office Assistant jobs
What cities are hiring for Counseling Office Assistant jobs? Cities with the most Counseling Office Assistant job openings:
What are the most commonly searched types of Counseling Office jobs? The most popular types of Counseling Office jobs are:
What states have the most Counseling Office Assistant jobs? States with the most job openings for Counseling Office Assistant jobs include:
What job categories do people searching Counseling Office Assistant jobs look for? The top searched job categories for Counseling Office Assistant jobs are:
Counseling Office Assistant jobs near you
Infographic showing various Counseling Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Office Assistant

Alpine School District

American Fork, UT • On-site

$16.70/hr

Full-time

Re-posted 3 days ago

Alpine School District (Utah) rating

7.2

Company rating: 7.2 out of 10

Based on 31 frontline employees who took The Breakroom Quiz

237th of 624 rated elementary and secondary schools

Job description

Office Assistant - Secondary
Non-contract, no benefits

15 hours per week - Office Assistant 1 / Parking Attendant - $14.71

10 hours per week - Office Assistant 2 / Testing Support - $16.70
Hours a day: 5
Hourly rate: $14.71
Contact Information:




  • Name: Brandon Jackson
  • Phone: (385)579-5540
  • Email: bjackson@alpinedistrict.org


The job of Office Assistant is done for the purpose/s of providing clerical and administrative support to assigned school site personnel; performing functionality specific to site administrator assignment (i.e. career/college specialty);communicating information to staff and the public; providing necessary implementation of functions; keeping complete and accurate records; and providing information and direction as may be requested.
Essential Functions


  • Parking Attendant- issue tickets for parking violations.
  • Answers telephone calls (e.g. many District operational inquiries, etc.) for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
  • Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
  • Attends department and/or in-service meetings for the purpose of gathering information required to perform functions.
  • Collects payments for a variety of events (e.g. fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
  • Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
  • Implements processes and projects (e.g. college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of of site activities and processes.
  • Implements site processes (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
  • Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
  • Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to other parties.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
  •  


Requirements:

  • age 16+
  • High school diploma or equivalent.
  • Job related experience is desired.


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