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Clinical Office Coordinator Jobs (NOW HIRING)

Adams Clinical

Clinical Office Coordinator

Watertown, MA · On-site

$22 - $25.10/hr

Job Role We are seeking a Clinical Office Coordinator to support the management of daily office operations and foster a smooth, organized, and welcoming clinical environment. This role serves as a ...

Adams Clinical

Clinical Office Coordinator

Watertown, MA · On-site

$22 - $25.10/hr

Job Role We are seeking a Clinical Office Coordinator to support the management of daily office operations and foster a smooth, organized, and welcoming clinical environment. This role serves as a ...

Adams Clinical

Clinical Office Coordinator

Watertown, MA · On-site

$22 - $25.10/hr

In collaboration with Site Manager, the Clinical Office Coordinator leads the coordination of daily office operations and logistics, including facilities management, participant flow, and ...

Massgeneralbrigham

Clinical Office Coordinator

Needham, MA · On-site

$19.37 - $27.71/hr

... office policies. -Schedule and confirm patient appointments, coordinating with healthcare providers and staff to optimize appointment availability. -Manage patient check-in and check-out processes ...

Massgeneralbrigham

Clinical Office Coordinator

Newton, MA · On-site

$19.37 - $27.71/hr

... office policies. -Schedule and confirm patient appointments, coordinating with healthcare providers and staff to optimize appointment availability. -Manage patient check-in and check-out processes ...

Massgeneralbrigham

Clinical Office Coordinator

Weston, MA · On-site

$19.37 - $27.71/hr

... office policies. -Schedule and confirm patient appointments, coordinating with healthcare providers and staff to optimize appointment availability. -Manage patient check-in and check-out processes ...

TherapySouth

Office Coordinator

Auburn, AL · On-site

$16.50 - $21/hr

The Office Coordinator is responsible for assisting with all day-to-day operational and ... Experience in a medical or clinical office required . * Experience with insurance verification ...

TherapySouth

Floating Office Coordinator

Hoover, AL · On-site

$16.50 - $21/hr

The Office Coordinator is responsible for assisting with all day-to-day operational and ... Experience in a medical or clinical office required . * Experience with insurance verification ...

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How much do clinical office coordinator jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for clinical office coordinator in the United States is $28.65, according to ZipRecruiter salary data. Most workers in this role earn between $20.67 and $34.13 per hour, depending on experience, location, and employer.

What is a clinical office coordinator?

A Clinical Office Coordinator is a professional responsible for managing the administrative operations of a clinical or healthcare office. Their duties typically include scheduling appointments, maintaining patient records, managing correspondence, and supporting healthcare staff with daily tasks. They serve as a crucial link between patients, medical staff, and administrative teams to ensure the office runs smoothly and efficiently. Additionally, Clinical Office Coordinators may handle billing, insurance verification, and customer service inquiries.

What are the key skills and qualifications needed to thrive as a clinical office coordinator, and why are they important?

To thrive as a Clinical Office Coordinator, you need strong organizational skills, healthcare administration knowledge, and often an associate degree or equivalent experience. Familiarity with electronic health record (EHR) systems, scheduling software, and medical billing procedures is typically required. Exceptional communication, multitasking, and problem-solving abilities help you excel in managing patient flow and supporting clinical staff. These competencies ensure efficient office operations, positive patient experiences, and seamless coordination within the healthcare team.

What are some common challenges faced by clinical office coordinators, and how can they be effectively managed?

Clinical Office Coordinators often navigate challenges such as juggling administrative duties with patient-facing responsibilities, managing appointment scheduling conflicts, and ensuring accurate medical record-keeping. Effective time management and strong organizational skills are key to handling these tasks efficiently. Building good communication with clinical staff and staying up-to-date with office software and healthcare regulations can also help reduce stress and maintain a smooth workflow. Many coordinators find that regular team meetings and clear protocols streamline processes and enhance collaboration.

What is the difference between Clinical Office Coordinator vs Medical Office Assistant?

AspectClinical Office CoordinatorMedical Office Assistant
CredentialsTypically requires healthcare-related certifications or experienceUsually requires high school diploma or equivalent; certification optional
Work EnvironmentMedical clinics, hospitals, outpatient facilitiesDoctor's offices, clinics, outpatient settings
Job ResponsibilitiesOverseeing clinical administrative tasks, coordinating patient flow, managing schedulesFront desk duties, scheduling, patient check-in/out, data entry

The Clinical Office Coordinator and Medical Office Assistant roles both support healthcare operations but differ mainly in responsibilities and required credentials. The coordinator often handles more administrative oversight and clinical coordination, while the assistant focuses on front desk and patient support tasks.

How much do clinical office coordinators make in the US?

Clinical Office Coordinators in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and healthcare setting. Salaries can range from approximately $30,000 for entry-level roles to over $60,000 for experienced professionals or those in high-demand areas. Certification in medical office administration or related skills can also influence compensation.
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Clinical Office Coordinator jobs near you
Infographic showing various Clinical Office Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $59,597 per year, or $28.7 per hour.

Clinical Office Coordinator

Adams Clinical

Watertown, MA • On-site

$22 - $25.10/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

Join Us in Shaping the Future of Clinical Research
Adams Clinical is a leading clinical trial site network committed to accelerating the development of life-changing medicines. Our mission is simple: deliver uncompromising data quality, safety, and diverse enrollment to advance healthcare. Our vision is to set the gold standard for clinical trial excellence. We believe our people make the difference. Guided by our core values-Scientific Rigor, Operational Excellence, Commitment to Sponsors and Participants, and Authentic Collaboration-we create an environment where meaningful work drives meaningful change.
At Adams Clinical, you'll find:
  • A culture of respect, transparency, and continuous improvement
  • Opportunities for professional growth and learning
  • A team dedicated to improving lives through innovation and integrity

If you're passionate about making an impact in clinical research and want to be part of a collaborative, mission-driven organization, we'd love to have you on our team.
Job Role
We are seeking a Clinical Office Coordinator to support the management of daily office operations and foster a smooth, organized, and welcoming clinical environment. This role serves as a central point of coordination for site leadership, clinicians, research staff, participants, and visitors.
In collaboration with Site Manager, the Clinical Office Coordinator leads the coordination of daily office operations and logistics, including facilities management, participant flow, and administrative processes. This role also acts as the first responder to safety or behavioral concerns, leading initial de-escalation efforts in alignment with site protocols and partnering with site leadership when escalation is needed. The Clinical Office Coordinator directly reports to the Site Manager.
Key Responsibilities:
  • Welcome and check in participants and visitors, ensuring a professional and welcoming office environment.
  • Serve as a primary point of contact for site communications, including front desk management, managing the main office phone line, triaging and routing voicemails, and internal updates to administrative and research teams.
  • Demonstrate a strong sense of urgency in maintaining the safety of staff and participants by recognizing and responding appropriately to behavioral or safety concerns as the first point of contact, using de-escalation techniques in alignment with site protocols as needed.
  • Coordinate closely with site study teams to maintain smooth office visit flow.
  • Coordinate scheduling activities, including appointment reminders, rescheduling, and booking transportation (e.g., Uber) for participants.
  • Maintain shared spaces, exam rooms, and common areas in a clean, organized, and sponsor-ready state at all times.
  • Act as a central coordination hub across remote administrative and on-site research teams to support day-to-day site operations.
  • Manage office logistics, including mail and package management, office and snack supply inventory tracking and ordering, and liaising with vendors and building operations.
  • Support onboarding logistics for new staff (workspace setup, access coordination, general orientation).
  • Foster a welcoming, professional, and secure environment for all staff, participants, and visitors.
  • Other duties as assigned.

What Success Looks Like:
  • Strong organizational skills with the ability to manage multiple priorities and maintain a highly organized clinical environment.
  • Excellent written and verbal communication skills, including professional phone and email etiquette.
  • Strong interpersonal and customer service skills, with the ability to create a welcoming and inclusive environment.
  • Demonstrates situational awareness and sound judgment, including the ability to independently de-escalate interactions and escalate when appropriate.
  • Ability to coordinate across teams effectively and support efficient participant flow.
  • Proficiency with Microsoft Office Suite and comfort working in a regulated clinical environment with sensitive data.
  • Flexibility to adapt to changing operational and study needs in a fast-paced setting.
  • Ability to support physical aspects of the role, including standing, walking, and occasionally lifting or moving supplies.

Pay: $22.00 - $25.10
Benefits:
  • 401(k) matching
  • Medical, Dental, & Vision insurance
  • Employee assistance program
  • Flexible spending accounts
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance

Adams Clinical is committed to being an equal opportunity and affirmative action employer. We focus on hiring and nurturing top talent. All employment decisions, including recruitment, hiring, promotion, compensation, transfer, training, discipline, and termination, are made based on the candidate's or employee's qualifications relevant to the position. These decisions are made without regard to age, sex, sexual orientation, gender identity or expression, genetic information, race, color, creed, religion, ethnicity, national origin, citizenship, disability, marital status, military status, pregnancy, or any other legally protected status.
In compliance with federal law, all individuals hired must, as a condition of employment, provide documentation verifying their identity and authorization to work in the United States and complete Form I-9 within the required timeframe. Adams Clinical participates in E-Verify to confirm employment eligibility.

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