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Medical Practice Office Manager Jobs (NOW HIRING)

Advocare LLC

Office Manager

Hackettstown, NJ · On-site

Develops and maintains working knowledge of outpatient medical practice to maximize operational ... Office Manager Required Skills/Abilities: * Knowledge of the health care field and medical ...

Kettering Health

Front Office Specialist

Cedarville, OH · On-site

$13.50 - $17/hr

Any other duties relating to the business operation of the medical practice that may be assigned by the physician(s) or practice office manager. Job Requirements: * Completion of a high school ...

Kettering Health

Front Office Specialist

Cedarville, OH · On-site

$13.50 - $17/hr

Any other duties relating to the business operation of the medical practice that may be assigned by the physician(s) or practice office manager. Job Requirements: * Completion of a high school ...

Kettering Health

Front Office Specialist

Cedarville, OH

$13.50 - $17/hr

... medical practice that may be assigned by the physician(s) or practice office manager. Job ... Requirements: * Completion of a high school diploma or equivalent. * Previous front office ...

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How much do medical practice office manager jobs pay per year?

As of Jun 9, 2026, the average yearly pay for medical practice office manager in the United States is $56,076.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $65,000.00 per year, depending on experience, location, and employer.

What does a Medical Practice Office Manager do?

A Medical Practice Office Manager oversees the daily administrative operations of a medical office or clinic. Their responsibilities include managing staff, scheduling appointments, handling patient records, ensuring compliance with healthcare regulations, and overseeing billing and insurance processes. They serve as a liaison between medical staff, patients, and external vendors to ensure the office runs efficiently and provides quality patient care.

What are the key skills and qualifications needed to thrive as a Medical Practice Office Manager, and why are they important?

To thrive as a Medical Practice Office Manager, you need expertise in healthcare administration, knowledge of billing and coding, and often a bachelor's degree in healthcare management or related field. Familiarity with medical office software, electronic health records (EHR) systems, and sometimes certification such as Certified Medical Office Manager (CMOM) is beneficial. Outstanding organizational skills, leadership, and the ability to communicate effectively with staff and patients are essential soft skills. These competencies are crucial for ensuring efficient office operations, regulatory compliance, and a positive patient experience.

What are some common challenges a Medical Practice Office Manager faces in balancing administrative duties with patient satisfaction?

Medical Practice Office Managers often juggle multiple administrative responsibilities, such as managing staff schedules, overseeing billing processes, and ensuring regulatory compliance, all while maintaining a positive patient experience. One common challenge is handling high patient volumes or last-minute schedule changes without compromising efficiency or service quality. Office Managers must also navigate conflicts among staff or between patients and providers, requiring strong problem-solving and communication skills. Successfully balancing these demands involves prioritizing tasks, implementing clear procedures, and fostering a collaborative team environment.
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Medical Practice Office Manager jobs near you

Manager, Medical Practice Office (2624)

US Heart & Vascular

Katy, TX

Full-time

Posted 20 days ago

Job description

US Heart and Vascular is needing a Medical Practice Office Manager to join our team at Memorial Katy Cardiology in Katy TX

Job Summary:

We are seeking a detail-oriented and experienced Medical Office Manager to oversee the daily non-clinical operations of our cardiology practice. This role is responsible for managing a team of 25 staff members and ensuring efficient workflows, regulatory compliance, and a high-quality patient experience. Proficiency in eClinicalWorks (eCW) EMR is essential.

Responsibilities:

Leadership & Staff Management:

 

  • Supervise administrative and front office staff.
  • Coordinate hiring, onboarding, training, and performance reviews.
  • Manage staff schedules and ensure adequate coverage.
Operations Oversight:

 

  • Oversee scheduling, patient flow, and front desk operations.
  • Ensure accurate documentation and records management using eClinicalWorks (eCW).
  • Maintain office supplies, equipment, and vendor relationships.
Billing & Financial Coordination:

 

  • Collaborate with billing team to monitor claims, collections, and reimbursements.
  • Assist with financial reporting and budget tracking.
Compliance & Quality Assurance:

 

  • Ensure HIPAA compliance.
  • Implement and monitor office policies and procedures.
  • Prepare for audits and inspections.
Patient Experience:

 

  • Resolve patient concerns and improve service delivery.
  • Monitor patient satisfaction and implement feedback-driven improvements.
Technology & Systems:

 

  • Manage and optimize use of eClinicalWorks (eCW) EMR system.
  • Train staff on eCW workflows, updates, and troubleshooting.
  • Coordinate with IT support for system maintenance and upgrades.

Requirements:

  • High School diploma and/or associate's degree
  • 3–5 years of experience in medical office management, preferably in a specialty practice.
  • Proficiency in eClinicalWorks (eCW) EMR system required.
  • Strong leadership, communication, and organizational skills.
  • Knowledge of medical billing and insurance processes.
  • Ability to manage multiple priorities in a fast-paced environment.

About Katy, TX:

Katy is a fast-growing Houston suburb known for top-rated schools and a family-friendly atmosphere. It offers affordable housing, a strong job market, and great shopping and parks. Residents enjoy suburban comfort with easy access to big-city amenities. With a strong community feel, Katy is perfect for families.

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