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Medical Practice Office Manager Jobs (NOW HIRING)

Bethany Medical

Medical Office Manager

High Point, NC · On-site

Medical Office Manager "The Largest Independent Established Multi-Specialty Group in Central North ... Practice Growth and Patient Volume Development * Develop and implement strategies to increase ...

Women's Health Arizona

Office Manager

Phoenix, AZ · On-site

$50K - $65K/yr

Minimum of 3-5 years of experience in office management, preferably in a healthcare or medical practice setting. * Strong leadership and supervisory skills, with the ability to motivate and inspire ...

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How much do medical practice office manager jobs pay per year?

As of Aug 22, 2026, the average yearly pay for medical practice office manager in the United States is $56,076.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $65,000.00 per year, depending on experience, location, and employer.

What does a medical practice office manager do?

A Medical Practice Office Manager oversees the daily administrative operations of a medical office or clinic. Their responsibilities include managing staff, scheduling appointments, handling patient records, ensuring compliance with healthcare regulations, and overseeing billing and insurance processes. They serve as a liaison between medical staff, patients, and external vendors to ensure the office runs efficiently and provides quality patient care.

What are some common challenges a medical practice office manager faces in balancing administrative duties with patient satisfaction?

Medical Practice Office Managers often juggle multiple administrative responsibilities, such as managing staff schedules, overseeing billing processes, and ensuring regulatory compliance, all while maintaining a positive patient experience. One common challenge is handling high patient volumes or last-minute schedule changes without compromising efficiency or service quality. Office Managers must also navigate conflicts among staff or between patients and providers, requiring strong problem-solving and communication skills. Successfully balancing these demands involves prioritizing tasks, implementing clear procedures, and fostering a collaborative team environment.

What are the key skills and qualifications needed to thrive as a medical practice office manager, and why are they important?

To thrive as a Medical Practice Office Manager, you need expertise in healthcare administration, knowledge of billing and coding, and often a bachelor's degree in healthcare management or related field. Familiarity with medical office software, electronic health records (EHR) systems, and sometimes certification such as Certified Medical Office Manager (CMOM) is beneficial. Outstanding organizational skills, leadership, and the ability to communicate effectively with staff and patients are essential soft skills. These competencies are crucial for ensuring efficient office operations, regulatory compliance, and a positive patient experience.
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Medical Practice Office Manager jobs near you
Infographic showing various Medical Practice Office Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $56,076 per year, or $27 per hour.

Medical Office Manager

The Cardiovascular Care Group

Clifton, NJ • On-site

$58K - $61K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Job description

The Cardiovascular Care Group

Medical Office Manager

What You Will Be Responsible For:

  • Oversee the daily operations of a busy medical practice, ensuring efficient workflows, patient flow, scheduling, and adherence to practice policies and objectives.
  • Lead, train, supervise, schedule, and evaluate administrative and clinical support staff, including front desk personnel and medical assistants.
  • Provide operational and administrative support to physicians, including coordinating provider schedules, assisting with credentialing, and reducing administrative burden.
  • Manage office operations, facilities issues, supply inventory, vendor relationships, monthly office and medical ordering, and special projects as assigned.
  • Maintain strict confidentiality when handling sensitive employee, patient, and practice information.
  • Support financial operations, including budgeting, expense tracking, billing processes, reimbursement optimization, financial reporting, and vendor contract management.
  • Oversee revenue cycle activities, including coding accuracy, charge capture, prior authorizations, claim submissions, denials management, collections, and collaboration with billing teams.
  • Ensure compliance with HIPAA, OSHA, CMS, and specialty accreditation standards while maintaining required policies, procedures, and documentation.
  • Monitor and improve patient satisfaction by resolving escalated concerns and implementing service quality initiatives.
  • Coordinate clinic operations with vascular labs, imaging centers, pharmacies, and other ancillary services.
  • Maintain accurate patient and physician records, including scanning, record preparation, and documentation management.
  • Provide direct clinical support, including:
    • Rooming patients and obtaining vital signs
    • Wound care and compression measurements
    • Assisting with minor surgical and vascular procedures
    • Suture, staple, and Permacath removals
    • Lymphedema pump ordering and related patient care activities
  • Manage clinical and patient support functions, including prescription refills, patient clinical inquiries, disability forms, CT/MRI authorizations, and weekly chart preparation.
  • Maintain a clean, organized, and safe environment to support high-quality patient care and safety.


Desired Skills and Experience:

  • 5+ years of medical practice management experience; vascular, cardiology, surgical, or other specialty practice experience preferred.
  • Proven leadership and supervisory experience managing administrative and clinical staff.
  • Strong knowledge of medical billing, coding, reimbursement, and revenue cycle management.
  • Clinical experience as a Certified Medical Assistant or Medical Assistant.
  • Solid understanding of healthcare regulations, compliance requirements, and practice operations.
  • Strong financial acumen, including budgeting, expense management, and financial reporting.
  • Excellent communication, interpersonal, customer service, and conflict-resolution skills.
  • Demonstrated ability to multitask, prioritize responsibilities, solve problems, and meet deadlines in a fast-paced environment.
  • Strong organizational skills and attention to detail.
  • Proficiency with Microsoft Office Suite and electronic medical record (EMR) systems.

Education:

  • High School Diploma or equivalent required; Bachelor's degree preferred.
  • Certified Medical Assistant (CMA) certification preferred or required, as applicable.


Benefits:

  • Medical (100% paid by the group for Employee Only coverage with the Cigna Bronze plan).
  • Dental – three plans to choose from Delta Dental and Cigna.
  • Vision – two plans to choose from Delta VSP.
  • Health Savings Account and Flexible Spending Accounts (Healthcare, Dependent Care, Transit and Parking) through Upswing.
  • Life Insurance – $25,000 Paid by the group with the option to enroll in additional Voluntary Life Insurance coverage.
  • Short-Term Disability and Long-Term Disability through New York Life with the option to enroll in additional voluntary coverage.
  • Ancillary optional benefits – Accident, Critical Illness and Hospital Indemnity through New York Life.
  • Paid Time Off
  • Holiday Pay
  • Paid Jury Duty – 1 day of full pay.
  • Employee Assistance Programs through RWJBH and Cigna.
  • 401k Employer Contributions – upon eligibility, group contributes 3%
  • Working Advantage and Life Mart Employee Discounts.
  • Holiday Party, Employee Appreciation Days, Ice Cream Socials, various Fundraisers and Contests (receive prizes!) – Lots of employee engagement.