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Construction Project Administrator Jobs in Alberta

Valard Construction

Project Administrator

Calgary, AB · On-site

Our Transmission group is currently looking to add a Project Administrator to our team, based in ... Previous construction industry experience * Strong proficiency in Microsoft Office Suite including ...

ATCO

Construction Project Manager

Calgary, AB · On-site

As a Construction Project Manager, you will oversee the successful implementation of mechanical and electrical construction projects, involving new installations and upgrades for client ...

New

ATCO

Construction Project Manager

Edmonton, AB · On-site

As a Construction Project Manager, you will oversee the successful implementation of mechanical and electrical construction projects, involving new installations and upgrades for client ...

Build It

Construction Project Manager

Calgary, AB · On-site

Whether your background is in ground-up construction, major renovations, or both, if you know how to run a complex, multi-trade project and deliver results for clients, we want to hear from you.

Alquemy

Construction Project Coordinator

Edmonton, AB · On-site

We are seeking a highly organized and proactive Construction Project Coordinator to join our clients in Edmonton. This is a pivotal role for an experienced professional who excels at bridging the gap ...

Allnorth Consultants Limited

You have a successful track record of executing industrial construction projects with an emphasis on safety, quality, cost control, and schedule. In this role, you will deliver a variety of ...

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Construction Project Administrator information

What does a construction project administrator do?

A construction project administrator manages the contracts and other administrative aspects of a construction project. In this role, your job duties include obtaining and filing the required municipal permits, collecting and organizing necessary documentation, and maintaining the project schedule. Before the project begins, you contact different vendors and coordinate the bidding process to help select contractors and subcontractors. You track the project, verify the achievement of benchmarks, and make scheduling and contract adjustments as needed. During the project, you make sure to document each phase properly, provide billing support, and verify invoices. Other responsibilities may include tracking inventory and equipment to ensure that the project meets budget requirements.

What does a construction project administrator do?

A Construction Project Administrator oversees the administrative aspects of construction projects, ensuring that documentation, contracts, permits, and communications are managed efficiently. They coordinate between project managers, contractors, and suppliers to keep the project running smoothly and on schedule. Their responsibilities often include preparing reports, tracking project progress, managing budgets, and handling correspondence. By staying organized and detail-oriented, they help prevent delays and ensure compliance with regulations. This role is crucial for keeping construction projects on track and within budget.

What are the key skills and qualifications needed to thrive as a construction project administrator, and why are they important?

To thrive as a Construction Project Administrator, you need strong organizational abilities, attention to detail, and knowledge of construction processes, often supported by a degree in construction management or a related field. Familiarity with project management software, document control systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, problem-solving skills, and the ability to multitask effectively set top candidates apart. These skills and qualities are essential for ensuring projects run smoothly, stay on schedule, and maintain accurate documentation throughout the construction lifecycle.

What are some common challenges faced by construction project administrators during a project's lifecycle?

Construction Project Administrators often encounter challenges such as coordinating communication among diverse teams, managing tight deadlines, and ensuring accurate documentation. Balancing multiple tasks—like tracking budgets, processing contracts, and liaising with contractors—requires strong organizational skills and attention to detail. Additionally, adapting to changing project scopes or unforeseen delays demands flexibility and proactive problem-solving. Building effective relationships with project managers, engineers, and subcontractors helps navigate these challenges and keep projects on track.

What is the difference between Construction Project Administrator vs Construction Coordinator?

AspectConstruction Project AdministratorConstruction Coordinator
CredentialsTypically requires a degree in construction management, civil engineering, or related field; certifications like OSHA or PMP are commonOften has similar educational background; certifications may include OSHA or project management credentials
Work EnvironmentWorks primarily in office settings, managing documentation, schedules, and communicationWorks both in office and on-site, coordinating activities between teams and contractors
Employer & Industry UsageUsed by construction firms, project management companies, and general contractorsCommonly used in construction firms, subcontractors, and project teams

Construction Project Administrators focus on managing project documentation, budgets, and schedules, ensuring smooth project flow. Construction Coordinators handle on-site coordination, communication between teams, and logistical support. While their roles overlap, the administrator emphasizes administrative tasks, whereas the coordinator is more involved in on-site operations and team coordination.

More about Construction Project Administrator jobs

What are popular job titles related to Construction Project Administrator jobs in Alberta?

For Construction Project Administrator jobs in Alberta, the most frequently searched job titles are:

What job categories do people searching Construction Project Administrator jobs in Alberta look for?

The top searched job categories for Construction Project Administrator jobs in Alberta are:

What are popular job titles related to Construction Project Administrator jobs in AB?

For Construction Project Administrator jobs in AB, the most frequently searched job titles are:

Construction Project Administrator jobs near you
Infographic showing various Construction Project Administrator job openings in Alberta as of August 2026, with employment types broken down into 83% Full Time, 13% Part Time, and 4% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Project Administrator

Valard Construction

Calgary, AB • On-site

Full-time

Posted 27 days ago

Job description

Our Transmission group is currently looking to add a Project Administrator to our team, based in Calgary, AB.

Reporting to the Director, Transmission Western Canada, we are seeking a detail-oriented Project Administrator to provide administrative and documentation support across the planning, execution, and delivery of large electrical infrastructure projects, including maintaining project records, tracking schedules, coordinating communications, and supporting field construction teams.

Duties and Responsibilities
  • Maintain and organize project documentation including permits, drawings, contracts, RFIs, and submittals in accordance with project filing systems and document control procedures
  • Coordinate daily site administrative functions such as visitor logs, access control records, safety sign-ins, and site orientation tracking for all field personnel and subcontractors
  • Support project managers and field supervisors by preparing correspondence, meeting agendas, meeting minutes, and action item logs for internal and client-facing communications
  • Track and process subcontractor and vendor invoices, purchase orders, and change orders, ensuring accurate coding and timely submission for approval and payment
  • Audit timesheets for cost code compliance
  • Compile and manage daily reporting to the client by compiling daily field reports
  • Coordinate crew logistics including accommodations, mobilization/demobilization schedules, per diem tracking.
  • Assist with project closeout activities including compiling as-built documentation, warranty records, final inspection reports, and turnover packages for handoff to the owner or asset management team
  • Manage the operations of the office trailers at the laydown yards

Requirements

  • Post-Secondary education in a related field
  • 3 years of experience in a project administration or coordination role
  • Previous construction industry experience
  • Strong proficiency in Microsoft Office Suite including Excel, Word, Adobe
  • Experience with document control systems and project filing

Preferred Skills / Qualifications

  • Experience supporting Electrical Infrastructure projects

Benefits

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing. 

About our Business

Valard Construction is Canada's premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere.  We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability.  Accommodation for applicants with disabilities is available on request during the recruitment process.

* We do not use automated tools to screen applications.  All hiring decisions involve human review.  This job posting is for an existing vacancy.

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