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Conference Jobs in Indiana (NOW HIRING)

TMS

EVENT SET UP CREW

Indianapolis, IN · On-site

$16 - $18/hr

Assessing conference rooms and Statehouse event locations for needed equipment,gathering the necessary equipment and preparation of the space; * Ensure doors are unlocked, lights are on, and blinds ...

STI

EVENT SET UP CREW

Indianapolis, IN · On-site

The equipment crew member is responsible for performing tasks as scheduled or directed to assure that the 33 conference rooms and the Statehouse have the required furniture and equipment arranged and ...

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$12

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How much do conference jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for conference in Indiana is $18.01, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $22.21 per hour, depending on experience, location, and employer.

What are conference organizers and what do they do?

Conference organizers are professionals responsible for planning, coordinating, and managing conferences or large meetings. They handle logistics such as venue selection, scheduling, speaker arrangements, registration, and on-site management to ensure the event runs smoothly. Their role may also include budgeting, marketing the event, and coordinating with vendors and sponsors. Effective conference organizers ensure that the event meets its objectives and provides a valuable experience for attendees.

What is the difference between Conference vs Event Coordinator?

AspectConferenceEvent Coordinator
Primary FocusPlanning and managing conferences, seminars, and large gatheringsOrganizing various events like weddings, parties, corporate events
Work EnvironmentConference centers, hotels, corporate venuesVarious venues including hotels, outdoor locations, event halls
Required SkillsLogistics, speaker coordination, program schedulingVendor management, client communication, logistics
Common CertificationsEvent planning certifications, hospitality trainingEvent planning certifications, hospitality experience

While both roles involve event planning, a Conference focuses specifically on large-scale professional gatherings like seminars and conventions, requiring specialized skills in managing speakers and agendas. An Event Coordinator handles a broader range of events, including social and corporate functions, with a focus on client needs and vendor coordination.

What are the key skills and qualifications needed to thrive as a Conference Planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, and experience in event management, often supported by a degree in hospitality or a related field. Familiarity with event management software, registration systems, and budgeting tools is typically required. Excellent communication, problem-solving, and negotiation skills help professionals manage vendors, clients, and unforeseen challenges. These skills ensure seamless event execution, positive attendee experiences, and successful outcomes for stakeholders.

What are some common challenges faced by conference coordinators, and how can they be overcome?

Conference coordinators often encounter challenges such as managing logistics for large groups, handling last-minute changes, and ensuring smooth communication between vendors, speakers, and attendees. To overcome these, it's essential to maintain detailed checklists, establish strong relationships with reliable partners, and use project management tools to track progress and deadlines. Flexibility and proactive problem-solving skills are also invaluable, as unexpected issues can arise on event days.
What are the most commonly searched types of Conference jobs in Indiana? The most popular types of Conference jobs in Indiana are:
What are popular job titles related to Conference jobs in Indiana? For Conference jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Conference jobs in Indiana look for? The top searched job categories for Conference jobs in Indiana are:
Conference jobs near you
Infographic showing various Conference job openings in Indiana as of May 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $37,471 per year, or $18 per hour.

Conference Room Management Support Representative

Exela Enterprise Solutions, Inc.

Indianapolis, IN • On-site

$19 - $21/hr

Full-time

Posted 28 days ago

Job description

Job Description
Customer Service Rep II - Conference Room Management Support Representative
About the Role:
The Conference Setup Coordinator plays a critical role in ensuring the seamless preparation, setup, and teardown of conference rooms and event spaces. The ideal candidate will have a keen eye for detail, the ability to read and interpret Banquet Event Orders (BEOs), excellent verbal and written communication skills, and experience in inventory management.
This position requires close coordination with multiple departments and contractors, as well as excellent time management to ensure all spaces are ready before events begin.
This position is physically demanding, as the key responsibilities are to move and set up different size tables, chairs, etc., including but not limited to walking, standing, lifting, pushing, bending, squatting, and reaching.
Key Responsibilities:
  • Execute event setups according to each Banquet Event Order (BEO) and corresponding setup diagrams. Setups include but are not limited to tables, chairs, flipcharts, sign holders, and white boards.
  • Ensure all event spaces are fully prepared before the assigned start time (at least 60 minutes prior to event start time).
  • Review and interpret the weekly BEO packets for each event to plan setup and teardown schedule accordingly.
  • Participate in BEO meetings twice per week to collaborate with contractors on setup and teardown schedules, proactively addressing any potential scheduling or setup conflicts.
  • Verify event diagrams and ensure accuracy, addressing any discrepancies or issues with contractors.
  • Ensure that BEO requirements do not exceed the available inventory.
  • Actively monitor communication channels, including radio, email, and the office file folder, for any updates or revisions to BEOs or event information.
  • Monitor and maintain conference center inventory; clean and repair items as needed.
  • Monitor and maintain inventory of consumable supplies, including paper, markers, and other materials.
  • Track linen usage for accurate reporting and inventory management.
  • Prepare and submit weekly linen orders based on event needs and current stock.
  • Report any damaged equipment or inventory to the appropriate personnel.
  • Wipe down and maintain linen-less tables before and after use.
  • Assist with special requests from client operations.
  • Collaborate with XBP co-workers as needed to ensure smooth event operations.
  • Complete assigned XBP training programs for professional development.
  • Cross-train to support help desk operations as needed.

Qualifications:
  • Experience in event or conference setup and inventory management.
  • Strong organizational skills with the ability to handle multiple tasks simultaneously.
  • Excellent communication and coordination skills, especially with contractors and internal teams.
  • Ability to read and interpret diagrams, event orders, and inventory lists.
  • Basic understanding of equipment maintenance and repair processes.
  • Flexibility to assist in other areas as needed and willingness to cross-train.
  • Ability to lift and move furniture (up to 50 lbs), such as but not limited to round tables, straight tables and chairs.
  • Ability to push / pull furniture from one location to another, such as but not limited to round tables, straight tables and chairs.
  • Ability to stand and walk for long periods of time

This position offers an opportunity to work in a dynamic environment, directly contributing to the success of various events and conferences. The Conference Setup Coordinator must be proactive, detail-oriented, comfortable working in a fast-paced setting, flexible with work schedule and willing to meet the physical demands of this position.
The pay range for this position starts at $19.00/hrs to $21.00/hrs ; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered

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