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Conference Room Setup Jobs (NOW HIRING)

Jobscience

Lead Office Services Associate

Manhattan, NY · On-site

$26/hr

The Intake Coordinator also supports cross-functional hospitality operations, including conference room setup and breakdown, and collaborates closely with internal teams to ensure seamless service ...

Collins & Lacy

Receptionist

Columbia, SC · On-site

$40K - $45K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Ability to lift and carry office supplies and beverage cases as needed for conference room setup and stocking Qualifications * Prior law firm or professional services experience * Experience ...

Robert Half

Audio Visual Technician

Houston, TX · On-site

$27 - $35/hr

This Long-term Contract position is focused on maintaining reliable conference room technology ... room setup, scheduling support, and live troubleshooting during meetings and events. * Perform ...

Strategic Employment

Office Services Clerk

Nashville, TN

$16.50 - $20/hr

Provide hospitality services, such as conference room setup and teardown and kitchen maintenance. * Maintain and supply convenience copiers, ensuring proper functionality and quality through daily ...

Strategic Employment

Office Services Clerk

Sacramento, CA

$18.25 - $22.25/hr

Provide hospitality services, such as conference room setup and teardown and kitchen maintenance. * Maintain and supply convenience copiers, ensuring proper functionality and quality through daily ...

Opensity Solutions

Receptionist

New York, NY · On-site

$34 - $36/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Schedule and confirm conference room and visitor office reservations. * Coordinate meeting logistics, including room setup and preparation. * Monitor visitor offices and shared spaces to ensure ...

K2services

Receptionist

New York, NY

$34 - $36/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Schedule and confirm conference room and visitor office reservations. * Coordinate meeting logistics, including room setup and preparation. * Monitor visitor offices and shared spaces to ensure ...

Mondo

Technical Support Analyst II (Audio-Visual)

Houston, TX · On-site

$35 - $45/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Provide day to day support, maintenance, and troubleshooting for conference room audio visual ... setup, and reported technical issues * Monitor system health across Microsoft InTune, Crestron ...

K2services

Office Services Associate

Raleigh, NC

$20 - $23/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Prepare daily meeting setup reports and weekly event schedules. * Generate conference room utilization reports. * Communicate upcoming meetings, events, and logistical updates with the workplace ...

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Conference Room Setup information

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How much do conference room setup jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for conference room setup in the United States is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $19.23 per hour, depending on experience, location, and employer.

What is a conference room setup?

A Conference Room Setup job involves preparing meeting spaces for events, presentations, or corporate gatherings. Responsibilities typically include arranging tables and chairs, setting up audiovisual equipment, ensuring proper lighting and sound, and maintaining a clean, organized environment. Workers may also collaborate with event coordinators to meet specific requirements and assist with troubleshooting technical issues. Attention to detail, time management, and some physical labor are essential in this role.

What are the typical daily responsibilities of someone working in conference room setup?

As a Conference Room Setup professional, your day typically involves preparing rooms for meetings and events by arranging tables and chairs, setting up projectors or AV equipment, and ensuring all necessary materials are in place. You may coordinate with event organizers or office staff to confirm layout details and adjust plans as schedules or requirements change. Routine duties might also include checking equipment functionality, restocking supplies like markers and notepads, and promptly addressing any last-minute setup requests. This role often requires working closely with facilities teams, IT departments, and occasionally catering or administrative staff to ensure seamless event execution.

What are the key skills and qualifications needed to thrive in the conference room setup position, and why are they important?

To thrive in Conference Room Setup, you need strong organizational skills, attention to detail, and the ability to handle physical tasks related to arranging furniture, equipment, and presentation materials. Familiarity with audio-visual (A/V) systems, basic troubleshooting, and scheduling software is often required. Excellent communication, teamwork, and time management help individuals excel in coordinating with event organizers and adapting to last-minute changes. These abilities are crucial for ensuring meetings and events are properly supported, run smoothly, and reflect a professional environment.

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Conference Room Setup jobs near you
Infographic showing various Conference Room Setup job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 68% Full Time, 23% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,759 per year, or $18.2 per hour.

Lead Office Services Associate

Jobscience

Manhattan, NY • On-site

$26/hr

Other

Re-posted 15 days ago

Job description

Job Title: Lead Office Services Associate/ Intake Coordinator
Job Type: Full-Time
Pay Rate: $26.00 per hour
Work Schedule:
  • 7:00 AM - 4:00 PM or
  • 11:00 AM - 8:00 PM (preferred)
Job Summary
Forrest Solutions provides onsite, outsourced workplace solutions built on proven best practices for managing non-core business functions. The Lead Office Services Associate plays a key role within a financial services environment by serving as the first point of contact for client requests, visitors, and internal stakeholders.
This role is responsible for managing a high-volume email inbox and request queue, scheduling meetings, conducting initial client interactions, and providing front-desk reception services. The Intake Coordinator also supports cross-functional hospitality operations, including conference room setup and breakdown, and collaborates closely with internal teams to ensure seamless service delivery. Exceptional customer service, attention to detail, and adaptability are critical to success in this role.
Essential Job Functions
Client Intake, Scheduling & Request Management
  • Manage and monitor a high-volume email inbox and request queue
  • Triage, document, and route incoming requests accurately and efficiently
  • Conduct initial client interactions or meetings to assess needs and expectations
  • Schedule meetings and coordinate logistics using internal scheduling systems
  • Track request status and ensure timely follow-up and resolution
Reception & Front Desk Operations
  • Provide professional and welcoming reception services for clients and visitors
  • Process visitor badges and manage check-in procedures in accordance with security protocols
  • Answer and manage incoming phone lines, directing calls appropriately
  • Maintain a polished, client-ready front desk environment at all times
Hospitality & Conference Support (Cross-Functional)
  • Support hospitality operations across the workplace as needed
  • Assist with conference room setup and breakdown, including furniture arrangement and basic logistics
  • Coordinate meeting room readiness to ensure spaces are prepared before and after scheduled meetings
  • Partner with workplace experience, facilities, and administrative teams to support daily operations
Communication & Coordination
  • Serve as a liaison between clients and internal service teams
  • Communicate clearly and professionally regarding request status, meeting details, and next steps
  • Maintain accurate documentation related to client interactions, schedules, and requests
Required Qualifications
Education & Experience
  • High school diploma or equivalent required; college coursework or degree preferred
  • Minimum of 1-2 years of experience in intake coordination, customer service, reception, hospitality, or administrative support
  • Experience working in a corporate or financial services environment preferred
Skills & Competencies
  • Strong written and verbal communication skills
  • Exceptional customer service with a client-first mindset
  • Ability to manage high-volume workloads with accuracy and attention to detail
  • Strong organizational and scheduling skills
  • Proficiency in Microsoft Office and comfort using email, scheduling, and queue-based systems
  • Ability to multitask, prioritize, and adapt in a fast-paced environment
Core Competencies
  • Professional, courteous, and hospitality-driven demeanor
  • Strong follow-through and accountability
  • Adaptability and problem-solving skills
  • Ability to work cross-functionally with multiple teams
  • Discretion and ability to maintain confidentiality
Physical Requirements
  • Ability to sit or stand for extended periods
  • Frequent use of computers, phones, and office equipment
  • Ability to lift light items related to conference room setup as needed
  • Clear verbal communication in person and over the phone
Disclaimer
This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Responsibilities may evolve based on business needs and organizational requirements.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Forrest Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.

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