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Conference Room Setup Jobs in California (NOW HIRING)

Wsgr

Conference Reservation Coordinator

Palo Alto, CA · On-site

$29.83 - $40.36/hr

Provide and discuss available conference room setup options, confirming the host's preferred layout and equipment requirements * Confirm catering needs and coordinate with designated individuals ...

Strategic Employment

Office Services Clerk

Sacramento, CA

$18.25 - $22.25/hr

Provide hospitality services, such as conference room setup and teardown and kitchen maintenance. * Maintain and supply convenience copiers, ensuring proper functionality and quality through daily ...

K2services

Hospitality Associate

Pacifica, CA · On-site

$27 - $28/hr

Prepare daily meeting setup reports and weekly event schedules. * Generate conference room utilization reports. * Communicate upcoming meetings, events, and logistical updates with the workplace ...

Astreya

Field Services Technician I

San Bruno, CA

Own AV/conference room setup, maintenance, and issue resolution * Execute full lifecycle support: imaging, deployment, recovery, e-waste * Oversee inventory reconciliation and tool usage * Prioritize ...

Astreya

Field Services Technician I

San Bruno, CA · On-site

Own AV/conference room setup, maintenance, and issue resolution * Execute full lifecycle support: imaging, deployment, recovery, e-waste * Oversee inventory reconciliation and tool usage * Prioritize ...

Cerity Partners

Helpdesk Desktop Support Analyst

Pasadena, CA · On-site

$22.25 - $30.50/hr

... conference room setup, and more. Qualifications : Required : • High school diploma is required • 3-5+ years of experience in user facing tier 1 desktop support • Passionate about working ...

Gatik AI

IT Support Engineer

Santa Clara, CA

$120K - $170K/yr

Install, maintain, and repair computers, peripherals, and conference room equipment * Support onboarding and offboarding, including device setup, account provisioning, and equipment collection

Gatik AI

IT Support Engineer

Santa Clara, CA · On-site

$120K - $170K/yr

Install, maintain, and repair computers, peripherals, and conference room equipment * Support onboarding and offboarding, including device setup, account provisioning, and equipment collection

K2services

Receptionist

Los Angeles, CA

$27/hr

... room setup, audio visual, food and beverage requirements, Certificates of Insurance, etc. Support ... conference room or office where they will be meeting Collect coats and bags, provide wifi ...

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Conference Room Setup information

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How much do conference room setup jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for conference room setup in California is $17.92, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $18.99 per hour, depending on experience, location, and employer.

What is a Conference Room Setup job?

A Conference Room Setup job involves preparing meeting spaces for events, presentations, or corporate gatherings. Responsibilities typically include arranging tables and chairs, setting up audiovisual equipment, ensuring proper lighting and sound, and maintaining a clean, organized environment. Workers may also collaborate with event coordinators to meet specific requirements and assist with troubleshooting technical issues. Attention to detail, time management, and some physical labor are essential in this role.

What are the key skills and qualifications needed to thrive in the Conference Room Setup position, and why are they important?

To thrive in Conference Room Setup, you need strong organizational skills, attention to detail, and the ability to handle physical tasks related to arranging furniture, equipment, and presentation materials. Familiarity with audio-visual (A/V) systems, basic troubleshooting, and scheduling software is often required. Excellent communication, teamwork, and time management help individuals excel in coordinating with event organizers and adapting to last-minute changes. These abilities are crucial for ensuring meetings and events are properly supported, run smoothly, and reflect a professional environment.

What are the typical daily responsibilities of someone working in Conference Room Setup?

As a Conference Room Setup professional, your day typically involves preparing rooms for meetings and events by arranging tables and chairs, setting up projectors or AV equipment, and ensuring all necessary materials are in place. You may coordinate with event organizers or office staff to confirm layout details and adjust plans as schedules or requirements change. Routine duties might also include checking equipment functionality, restocking supplies like markers and notepads, and promptly addressing any last-minute setup requests. This role often requires working closely with facilities teams, IT departments, and occasionally catering or administrative staff to ensure seamless event execution.

What are the most commonly searched types of Conference Room Setup jobs in California? The most popular types of Conference Room Setup jobs in California are:
What are popular job titles related to Conference Room Setup jobs in California? For Conference Room Setup jobs in California, the most frequently searched job titles are:
What job categories do people searching Conference Room Setup jobs in California look for? The top searched job categories for Conference Room Setup jobs in California are:
What cities in California are hiring for Conference Room Setup jobs? Cities in California with the most Conference Room Setup job openings:
Conference Room Setup jobs near you
Infographic showing various Conference Room Setup job openings in California as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 13% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $37,265 per year, or $17.9 per hour.

Conference Reservation Coordinator

Wsgr

Palo Alto, CA • On-site

$29.83 - $40.36/hr

Full-time

Posted 3 days ago

Job description

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

The firm is currently recruiting for a Conference Reservation Coordinator for our New York or Palo Alto office. This role is responsible for managing the scheduling and coordination of conference room reservations and meeting support, including technical and hospitality services. This role acts as a liaison between meeting hosts, internal departments (including Facilities, IT and/or Marketing), to ensure that all logistical, audiovisual, and catering needs are met. The ideal candidate brings strong attention to detail, excellent communication skills, and a proactive, service-oriented mindset.

This position is available as a fully on-site work schedule.

Responsibilities:

Reservation & System Management

  • Reserve conference rooms and event spaces using the firm's room management software
  • Utilize firm tools to create necessary links for meetings with video conferencing
  • Update meeting/event reservations with all relevant meeting details, including setup and other Facilities related instructions, catering notes, IT needs, VC link information, and attendee lists as needed
  • Monitor room availability and resolve scheduling conflicts in a timely and professional manner

Meeting Coordination & Logistics

  • Understand room capabilities and service options across locations to be able to place requestors in the rooms that best fit their needs
  • Contact hosts of all video conferencing (VC) requests, special configuration, or event space reservations to review and confirm specific needs
  • Provide and discuss available conference room setup options, confirming the host's preferred layout and equipment requirements
  • Confirm catering needs and coordinate with designated individuals placing catering orders in each office to ensure accurate and timely food and beverage service
  • Verify audiovisual requirements and coordinate with the local IT technician to ensure appropriate onsite technical support
  • Ensure video conferencing links are accurate and functional for all meetings
  • Participate in planning meetings with the Marketing team when they are overseeing an event to ensure seamless coordination
  • Assist as needed with confirming room set up is consistent with request details

Qualifications:

  • High school diploma required
  • 3+ years of reception experience required, videoconference booking experience is preferred
  • Must possess excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers or clients
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
  • Strong organization, attention to detail and proofreading skills
  • Proficiency with a variety of software including MS Office - Word, Excel, Outlook, PowerPoint
The primary location for this job posting is in New York, but other locations may be listed. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows:New York, Palo Alto: $29.83 - $40.36 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).

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