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Conference Room Setup Jobs in California (NOW HIRING)

Thuma

Workplace Experience Lead

San Francisco, CA

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Coordinate visitor experiences, including conference room setup, catering, refreshments, and meeting logistics for vendor visits, interviews, executive meetings, and leadership events. * Plan and ...

Thuma

Workplace Experience Lead

San Francisco, CA

$80K - $95K/yr

Coordinate visitor experiences, including conference room setup, catering, refreshments, and meeting logistics for vendor visits, interviews, executive meetings, and leadership events. * Plan and ...

K2services

Receptionist

Los Angeles, CA

$27/hr

... room setup, audio visual, food and beverage requirements, Certificates of Insurance, etc. Support ... conference room or office where they will be meeting Collect coats and bags, provide wifi ...

Robert Half

Executive Assistant

San Diego, CA · On-site

$40 - $44/hr

Provide basic support for conference room technology, AV equipment, and virtual meetings. Meetings ... Manage meeting invitations, calendars, materials, room setup, technology, catering, and ...

Opensity Solutions

Receptionist

Los Angeles, CA · On-site

$27/hr

... room setup, audio visual, food and beverage requirements, Certificates of Insurance, etc. • ... conference room or office where they will be meeting • Collect coats and bags, provide wifi ...

Opensity Solutions

Receptionist

Los Angeles, CA · On-site

$27/hr

... room setup, audio visual, food and beverage requirements, Certificates of Insurance, etc. • ... conference room or office where they will be meeting • Collect coats and bags, provide wifi ...

Avathon

IT Support Specialist

Pleasanton, CA

$70K - $110K/yr

  • Medical

  • Retirement

Install & troubleshoot laptops, printers, & conference room equipment. * Update documentation ... Create acct, build machine, building access, desk setup, provision SaaS apps * Manage offboarding ...

Avid Bioservices

Front Desk Receptionist

Tustin, CA · On-site

$15.75 - $20.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Support conference room setup and logistics as needed. Minimum Qualifications: * Minimum of 1-3 years of receptionist, customer service, administrative assistant, or related office experience ...

Avid Bioservices

Front Desk Receptionist

Tustin, CA · On-site

$15.75 - $20.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Support conference room setup and logistics as needed. Minimum Qualifications: * Minimum of 1-3 years of receptionist, customer service, administrative assistant, or related office experience ...

Avid Bioservices

Front Desk Receptionist

Tustin, CA

$15.75 - $20.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Support conference room setup and logistics as needed. Minimum Qualifications: * Minimum of 1-3 years of receptionist, customer service, administrative assistant, or related office experience ...

Mondo

IT Support Engineer

San Francisco, CA · On-site

$55 - $65/hr

  • Medical

  • Dental

  • Vision

  • Retirement

... conference room A/V hardware, video conferencing setup, and ongoing maintenance to support a productive meeting environment Maintain local hardware inventory, track assets, and forecast equipment ...

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Conference Room Setup information

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How much do conference room setup jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for conference room setup in California is $17.92, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $18.99 per hour, depending on experience, location, and employer.

What is a conference room setup?

A Conference Room Setup job involves preparing meeting spaces for events, presentations, or corporate gatherings. Responsibilities typically include arranging tables and chairs, setting up audiovisual equipment, ensuring proper lighting and sound, and maintaining a clean, organized environment. Workers may also collaborate with event coordinators to meet specific requirements and assist with troubleshooting technical issues. Attention to detail, time management, and some physical labor are essential in this role.

What are the typical daily responsibilities of someone working in conference room setup?

As a Conference Room Setup professional, your day typically involves preparing rooms for meetings and events by arranging tables and chairs, setting up projectors or AV equipment, and ensuring all necessary materials are in place. You may coordinate with event organizers or office staff to confirm layout details and adjust plans as schedules or requirements change. Routine duties might also include checking equipment functionality, restocking supplies like markers and notepads, and promptly addressing any last-minute setup requests. This role often requires working closely with facilities teams, IT departments, and occasionally catering or administrative staff to ensure seamless event execution.

What are the key skills and qualifications needed to thrive in the conference room setup position, and why are they important?

To thrive in Conference Room Setup, you need strong organizational skills, attention to detail, and the ability to handle physical tasks related to arranging furniture, equipment, and presentation materials. Familiarity with audio-visual (A/V) systems, basic troubleshooting, and scheduling software is often required. Excellent communication, teamwork, and time management help individuals excel in coordinating with event organizers and adapting to last-minute changes. These abilities are crucial for ensuring meetings and events are properly supported, run smoothly, and reflect a professional environment.

What are the most commonly searched types of Conference Room Setup jobs in California?

The most popular types of Conference Room Setup jobs in California are:

What are popular job titles related to Conference Room Setup jobs in California?

For Conference Room Setup jobs in California, the most frequently searched job titles are:

What job categories do people searching Conference Room Setup jobs in California look for?

The top searched job categories for Conference Room Setup jobs in California are:

What cities in California are hiring for Conference Room Setup jobs?

Cities in California with the most Conference Room Setup job openings:

Conference Room Setup jobs near you
Infographic showing various Conference Room Setup job openings in California as of August 2026, with employment types broken down into 2% As Needed, 70% Full Time, 21% Part Time, 2% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,265 per year, or $17.9 per hour.

Workplace Experience Lead

Thuma

San Francisco, CA

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 14 days ago

Job description

At Thuma, we are seeking a highly organized, hospitality-driven Workplace Experience Lead to own the day-to-day operations of our Presidio headquarters while creating an exceptional experience for team members, vendors, candidates, and visitors.
 
This role combines office operations, hospitality, employee engagement, facilities coordination, and event execution into one highly visible position. You'll ensure the office operates efficiently while creating an environment where people feel welcomed, supported, and excited to come to work.
 
The ideal candidate shifts seamlessly between tactical execution and proactive problem-solving. You notice the details others miss, anticipate needs before they arise, and take pride in creating a workplace that reflects Thuma's culture and values. You enjoy serving others, building relationships, and delivering a first-class experience in every interaction.
 
This role is part of the People team and owns day-to-day office operations, onboarding support, employee engagement initiatives, and coordination of team onsites while partnering closely with the people team, IT, Recruiting, and cross-functional teams.
 
This role is onsite five days per week in the San Francisco office.
You Will
  • Own the daily operations of the San Francisco headquarters, ensuring the office is organized, fully stocked, clean, and operating efficiently.
  • Champion a hospitality-first culture that creates an exceptional experience for employees, customers, candidates, vendors, and visitors.
  • Deliver an outstanding new hire experience by coordinating welcome materials, leading office tours, and ensuring every employee feels welcomed from day one.
  • Coordinate visitor experiences, including conference room setup, catering, refreshments, and meeting logistics for vendor visits, interviews, executive meetings, and leadership events.
  • Plan and execute employee engagement initiatives, celebrations, appreciation events, Lunch & Learns, company meals, and workplace programs that strengthen company culture.
  • Manage workplace vendors, including janitorial, coffee service, office supplies, plants, and other office services, ensuring high-quality performance and accountability.
  • Coordinate building maintenance requests, workplace repairs, and facility services while maintaining a safe, functional, and professional office environment.
  • Manage office inventory, purchasing, shipping, mail distribution, and workplace supplies.
  • Conduct regular workplace walkthroughs to proactively identify opportunities for improvement and resolve issues before they impact employees.
  • Support office moves, workspace setup, conference room readiness, and workplace organization projects.
  • Build and maintain workplace procedures, checklists, and operational documentation that improve consistency and efficiency.
  • Partner cross-functionally with Operations, HR, IT, Finance, and leadership to support office operations and company initiatives.
  • Continuously identify opportunities to elevate the employee experience while improving operational efficiency.
This Might Describe You
  • 3-5+ years of experience in Office Management, Workplace Experience, Hospitality, Facilities Coordination, or Administrative Operations.
  • A hospitality mindset is a must. You genuinely enjoy taking care of people and creating environments where employees and visitors feel welcomed, supported, and valued.
  • Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Strong customer service and relationship-building abilities.
  • Experience coordinating vendors, facilities, workplace services, and office operations.
  • Experience planning employee events, meetings, and engagement initiatives.
  • Ability to anticipate needs, solve problems proactively, and execute with minimal direction.
  • High attention to detail with consistent follow-through.
  • Proficiency with Google Workspace, slack and workplace collaboration tools.
  • An exceptional written communicator with a positive attitude, strong sense of ownership, and passion for creating exceptional workplace experiences.
  • An eye for design and ability to align brand expectations to our headquarters.
Why Join Us
  • 401(k): Participation in our 401(k) program with company matching up to 6% of your contributions.
  • Benefits*: Comprehensive medical, dental, and vision coverage with generous employer contributions, 100% paid parental leave, and company-sponsored One Medical and WellHub memberships.
  • Equity: Participation in employee stock option plan.
  • Flexible by Design: We operate with a high-performance mindset, paired with thoughtful flexibility-flexible PTO that supports both focus and balance.
  • Time to Recharge: Enjoy 13 company holidays each year to rest, reset, and celebrate what matters most.
  • Employee Discount**: 40% off almost all Thuma products.
  • Cell Phone Stipend: $100 per month to support work-related phone use.
  • Commute Reimbursement: Up to $150 per month for commuting to our office.
  • Room Upgrade: A complimentary product credit upon joining, valued at up to $3,000.
** Some exclusions may apply
* Eligibility for compensation, benefits, and perks may vary based on employment status (e.g., full-time, part-time, temporary), work schedule, and applicable holiday policies, and are subject to the terms of the relevant plans and company guidelines.
$80,000 - $95,000 a year
Thuma provides an estimate of the compensation for roles that may be hired as required by state regulations. Compensation may vary based on (a) location, as Thuma factors in specific location when benchmarking compensation for most roles; (b) individual candidate skills and qualifications; and (c) individual candidate experience.
 
Additionally, Thuma leverages current market data to determine compensation, so posted compensation figures are subject to change as new market data becomes available. The salary, other compensation, and benefits information is accurate as of the date of this posting. Thuma reserves the right to modify this information at any time, subject to applicable law.

Who We Are

Thuma is a modern design company specializing in furniture and home goods. We believe simplicity is the ultimate luxury. That the details matter. And that good design is good hospitality.

We recognize that people come with a wealth of knowledge and are talented beyond the scope of a functional role. If this sounds like you, we encourage you to apply even if your experience doesn't precisely match our job description. We hire for integrity, initiative, collaborative spirit, open mindedness, and willingness to learn. 

Thuma is dedicated to going above and beyond to bring people with diverse perspectives and unique experiences together to do great work. We strive to create a sense of belonging by creating an inclusive culture where everyone can be their authentic self and by treating each and every team member with kindness, equity, and respect, always.

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