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Assistant Conference Room Setup Jobs in California

Wsgr

Conference Reservation Coordinator

Palo Alto, CA · On-site

$29.83 - $40.36/hr

Provide and discuss available conference room setup options, confirming the host's preferred layout ... * Assist as needed with confirming room set up is consistent with request details Qualifications:

K2services

Hospitality Associate

Pacifica, CA · On-site

$27 - $28/hr

Build positive relationships with employees, executive assistants, clients, and business leaders ... Prepare daily meeting setup reports and weekly event schedules. * Generate conference room ...

Strategic Employment

Office Services Clerk

Sacramento, CA · On-site

$18.25 - $22.25/hr

Provide hospitality services, such as conference room setup and teardown and kitchen maintenance. * Maintain and supply convenience copiers, ensuring proper functionality and quality through daily ...

Astreya

Field Services Technician I

San Bruno, CA

Own AV/conference room setup, maintenance, and issue resolution * Execute full lifecycle support ... Hardware Deployment & Recovery * Assist with or independently perform workstation deployments ...

Astreya

Field Services Technician I

San Bruno, CA · On-site

Own AV/conference room setup, maintenance, and issue resolution * Execute full lifecycle support ... Hardware Deployment & Recovery * Assist with or independently perform workstation deployments ...

Cerity Partners

Helpdesk Desktop Support Analyst

Pasadena, CA · On-site

$22.25 - $30.50/hr

... Assist in a variety of special projects such as M&A integration, phone system conversion, conference room setup, and more. Qualifications : Required : • High school diploma is required • 3-5+ ...

Gatik AI

IT Support Engineer

Santa Clara, CA

$120K - $170K/yr

Install, maintain, and repair computers, peripherals, and conference room equipment * Support onboarding and offboarding, including device setup, account provisioning, and equipment collection

K2services

Receptionist

Los Angeles, CA

$27/hr

... setup, audio visual, food and beverage requirements, Certificates of Insurance, etc ... Support VIP and client meetings with meeting supplies, catering request and room set up. Assist ...

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Assistant Conference Room Setup information

What is the difference between Assistant Conference Room Setup vs Conference Room Technician?

AspectAssistant Conference Room SetupConference Room Technician
CredentialsBasic technical knowledge, possibly some certifications in AV setupAdvanced certifications in AV systems, technical troubleshooting
Work EnvironmentOffice settings, event spaces, conference centersCorporate offices, AV service providers, event venues
Job FocusAssisting with setup, arranging furniture, basic AV connectionsInstalling, repairing, troubleshooting AV equipment and systems

Assistant Conference Room Setup primarily involves assisting with the arrangement and basic setup of conference rooms, focusing on furniture and simple AV connections. In contrast, Conference Room Technicians handle more technical tasks like installing and repairing complex AV systems. Both roles support conference environments but differ in technical expertise and responsibilities.

What are popular job titles related to Assistant Conference Room Setup jobs in California? For Assistant Conference Room Setup jobs in California, the most frequently searched job titles are:
What job categories do people searching Assistant Conference Room Setup jobs in California look for? The top searched job categories for Assistant Conference Room Setup jobs in California are:
What cities in California are hiring for Assistant Conference Room Setup jobs? Cities in California with the most Assistant Conference Room Setup job openings:
Assistant Conference Room Setup jobs near you
Infographic showing various Assistant Conference Room Setup job openings in California as of June 2026, with employment types broken down into 74% Full Time, 20% Part Time, 1% Temporary, and 5% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Conference Reservation Coordinator

Wsgr

Palo Alto, CA • On-site

$29.83 - $40.36/hr

Full-time

Posted 2 days ago

Job description

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

The firm is currently recruiting for a Conference Reservation Coordinator for our New York or Palo Alto office. This role is responsible for managing the scheduling and coordination of conference room reservations and meeting support, including technical and hospitality services. This role acts as a liaison between meeting hosts, internal departments (including Facilities, IT and/or Marketing), to ensure that all logistical, audiovisual, and catering needs are met. The ideal candidate brings strong attention to detail, excellent communication skills, and a proactive, service-oriented mindset.

This position is available as a fully on-site work schedule.

Responsibilities:

Reservation & System Management

  • Reserve conference rooms and event spaces using the firm's room management software
  • Utilize firm tools to create necessary links for meetings with video conferencing
  • Update meeting/event reservations with all relevant meeting details, including setup and other Facilities related instructions, catering notes, IT needs, VC link information, and attendee lists as needed
  • Monitor room availability and resolve scheduling conflicts in a timely and professional manner

Meeting Coordination & Logistics

  • Understand room capabilities and service options across locations to be able to place requestors in the rooms that best fit their needs
  • Contact hosts of all video conferencing (VC) requests, special configuration, or event space reservations to review and confirm specific needs
  • Provide and discuss available conference room setup options, confirming the host's preferred layout and equipment requirements
  • Confirm catering needs and coordinate with designated individuals placing catering orders in each office to ensure accurate and timely food and beverage service
  • Verify audiovisual requirements and coordinate with the local IT technician to ensure appropriate onsite technical support
  • Ensure video conferencing links are accurate and functional for all meetings
  • Participate in planning meetings with the Marketing team when they are overseeing an event to ensure seamless coordination
  • Assist as needed with confirming room set up is consistent with request details

Qualifications:

  • High school diploma required
  • 3+ years of reception experience required, videoconference booking experience is preferred
  • Must possess excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers or clients
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
  • Strong organization, attention to detail and proofreading skills
  • Proficiency with a variety of software including MS Office - Word, Excel, Outlook, PowerPoint
The primary location for this job posting is in New York, but other locations may be listed. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows:New York, Palo Alto: $29.83 - $40.36 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).

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