Assistant Conference Room Setup Jobs in California

The primary function for this position is to provide support to all departments requesting conference services for UC Davis Health events at the Medical Center and other venues. The role of this position will be to provide complete customer service and to process all requests in a timely manner. Conference services coordinates media equipment set-up and use, classroom and conference room reservation management, space layout consultation, assigned space maintenance and repair coordination, and service inquiry response. This position will process all requests via-email, online software and telephone. Conference Services will coordinate arrangements with other departments and attend meetings and conferences as requested/needed for onsite support. Services may be provided nights and weekends outside of regular business hours and days as scheduled. #CA-DS

Apply By Date 8/15/2026 at 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Required to hold a valid California driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program
• Experience working simultaneously on several projects independently using independent judgment in determining and setting priorities.
• Experience working effectively and efficiently to complete multiple tasks with conflicting demands and frequent interruptions.
• Knowledgeable of computer use for multimedia presentations, administrative work and scheduling including Office 365 applications and email programs.
• Knowledge of and demonstrated experience of current operating systems and networking protocols for installations, configuration, administration and maintenance.
• Ability to understand and interpret room layouts and schematics.
• Knowledge of work physical safety practices.
• Ability to oversee technical work performed by other technicians during maintenance activities and project installations.
• Ability to assist users with multimedia presentations.
• Knowledge of data projection systems, computer systems, audio systems, and systems associated multimedia equipment.
• Sufficient knowledge and experience of audio-visual equipment to operate, troubleshoot, evaluate and consult.
• Ability to read and write, and to follow written and oral instructions regarding assignments.

Key Responsibilities

• 35% - TECHNICAL SUPPORT
• 35% - EVENT COORDINATION
• 30% - ADMINISTRATIVE DUTIES

Department Overview

The purpose of the Conference Services Department is to coordinate and manage all general use of assigned conference rooms and classrooms to support UC Davis Health functions at the Medical Center and elsewhere, as needed. Specific services include but are not limited to conference rooms, classrooms, media visual equipment, scheduling, inspection, maintenance of assigned rooms, furnishings and equipment. Responsible for event planning and implementation, training, demonstration, assistance, evaluation, planning and development of all conference related services at UC Davis Health.

POSITION INFORMATION

• Salary or Pay Range: $34.61 - $39.74
• Salary Frequency: Hourly
• Salary Grade: 172
• UC Job Title: TELEVISION TCHN
• UC Job Code: 008293
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): 8 hour
• Location: Surgery & Emergency Serv PAV (HSP010)
• Union Representation: TX-Technical Professionals
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Continuous 6 to 8+ Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Frequent 3 to 6 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Frequent 3 to 6 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Frequent 3 to 6 Hours
• Squatting/Kneeling - Frequent 3 to 6 Hours
• Twisting - Frequent 3 to 6 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Frequent 3 to 6 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours
• Loud noise levels - Occasional Up to 3 Hours
• Marked changes in humidity or temperature - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
May work throughout a variety of UCDH and other facilities. Must be flexible to work late evenings and weekends when requested.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrati