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Conference Room Setup Jobs (NOW HIRING)

K2services

Office Services Associate

Raleigh, NC · On-site

$20 - $23/hr

Prepare daily meeting setup reports and weekly event schedules. * Generate conference room utilization reports. * Communicate upcoming meetings, events, and logistical updates with the workplace ...

Opensity Solutions

Service Specialist

Denver, CO · On-site

Prepare daily meeting setup reports and weekly event schedules. * Generate conference room utilization reports. * Communicate upcoming meetings, events, and logistical updates with the workplace ...

Opensity Solutions

Office Services Associate

Raleigh, NC · On-site

$20 - $23/hr

Prepare daily meeting setup reports and weekly event schedules. * Generate conference room utilization reports. * Communicate upcoming meetings, events, and logistical updates with the workplace ...

K2services

Service Specialist

Denver, CO · On-site

Prepare daily meeting setup reports and weekly event schedules. * Generate conference room utilization reports. * Communicate upcoming meetings, events, and logistical updates with the workplace ...

Wellengood Partners

$55 - $75/hr

Conference Services Manager Full Time Memphis, TN, US Conference Services Manager The Westin ... room blocks, rooming lists, food and beverage details, meeting room setup, audio visual ...

Ricoh USA, Inc.

Workplace Services Associate

New York, NY · On-site

$20.42 - $26.63/hr

Clean conference room tables, credenzas, seating, vents, and related furnishings. * Configure meeting spaces according to room setup requirements. * Adjust room thermostats and ensure proper room ...

Ricoh USA, Inc.

Workplace Services Associate

New York, NY · On-site

$20.42 - $26.63/hr

Clean conference room tables, credenzas, seating, vents, and related furnishings. * Configure meeting spaces according to room setup requirements. * Adjust room thermostats and ensure proper room ...

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Conference Room Setup information

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$15

$18

$20

How much do conference room setup jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for conference room setup in the United States is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $19.23 per hour, depending on experience, location, and employer.

What is a conference room setup?

A Conference Room Setup job involves preparing meeting spaces for events, presentations, or corporate gatherings. Responsibilities typically include arranging tables and chairs, setting up audiovisual equipment, ensuring proper lighting and sound, and maintaining a clean, organized environment. Workers may also collaborate with event coordinators to meet specific requirements and assist with troubleshooting technical issues. Attention to detail, time management, and some physical labor are essential in this role.

What are the typical daily responsibilities of someone working in conference room setup?

As a Conference Room Setup professional, your day typically involves preparing rooms for meetings and events by arranging tables and chairs, setting up projectors or AV equipment, and ensuring all necessary materials are in place. You may coordinate with event organizers or office staff to confirm layout details and adjust plans as schedules or requirements change. Routine duties might also include checking equipment functionality, restocking supplies like markers and notepads, and promptly addressing any last-minute setup requests. This role often requires working closely with facilities teams, IT departments, and occasionally catering or administrative staff to ensure seamless event execution.

What are the key skills and qualifications needed to thrive in the conference room setup position, and why are they important?

To thrive in Conference Room Setup, you need strong organizational skills, attention to detail, and the ability to handle physical tasks related to arranging furniture, equipment, and presentation materials. Familiarity with audio-visual (A/V) systems, basic troubleshooting, and scheduling software is often required. Excellent communication, teamwork, and time management help individuals excel in coordinating with event organizers and adapting to last-minute changes. These abilities are crucial for ensuring meetings and events are properly supported, run smoothly, and reflect a professional environment.

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Conference Room Setup jobs near you
Infographic showing various Conference Room Setup job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 23% Part Time, 1% Temporary, and 6% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $37,759 per year, or $18.2 per hour.

Conference Services and Events Coordinator

Kay Search Group

New York, NY

$65K - $70K/yr

Full-time

Retirement, PTO

Posted 10 days ago

Job description

Position: Conference & Client Events Coordinator


Location: New York, NY


Company: Prestigious AM100 Law Firm,


Compensation: Salary up to $70K, paid overtime, bonus eligibility, comprehensive benefits package, PTO, 401(k), and additional firm-sponsored perks


Overview – Conference & Client Events Coordinator

A prestigious AM100 law firm is seeking a polished and service-oriented Conference & Client Events Coordinator to support high-level meetings, client programs, and executive events within its New York office. This highly visible role sits at the center of firm operations and plays a critical part in delivering a seamless hospitality and event experience for attorneys, clients, and distinguished guests.


The ideal candidate thrives in a fast-paced professional environment and brings strong organizational skills, attention to detail, and a proactive approach to client service. This opportunity is ideal for an individual who enjoys coordinating sophisticated events, managing logistics, and serving as a key resource in maintaining the firm’s exceptional standards of professionalism and hospitality.


Key Responsibilities – Conference & Client Events Coordinator

  • Serve as a primary point of contact for conference room operations, visitors, attorneys, clients, and internal event stakeholders
  • Coordinate end-to-end meeting and event logistics, including room scheduling, catering coordination, audiovisual setup, event materials, signage, and seating arrangements
  • Manage reservations, scheduling requests, and event details through Rendezvous booking software and related internal systems
  • Provide on-site event support by greeting guests, overseeing meeting execution, troubleshooting logistical issues, and ensuring a polished client experience
  • Partner with attorneys, administrative teams, vendors, and clients to confirm event specifications and ensure successful execution of meetings and firm events
  • Maintain accurate event records, floorplans, layouts, and operational documentation using Visio and internal event management tools
  • Coordinate conference room readiness, ensuring spaces are properly prepared and aligned with firm standards prior to meetings and events
  • Support firm-sponsored receptions, client programs, executive meetings, and internal events in a professional and detail-oriented manner
  • Assist with reporting, inventory coordination, and operational projects related to conference services and hospitality functions
  • Respond quickly and professionally to last-minute changes and high-priority requests within a fast-paced environment

Qualifications – Conference & Client Events Coordinator

  • High school diploma required; Bachelor’s degree strongly preferred
  • Minimum of 3 years of experience in corporate hospitality, conference services, reception, event coordination, or a comparable client-facing environment
  • Strong communication, organizational, and customer service skills with a polished and professional demeanor
  • Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
  • Ability to multitask, prioritize responsibilities, and perform effectively in a fast-paced, high-expectation professional setting
  • Strong attention to detail with the ability to anticipate needs and deliver exceptional client service
  • Dependable, discreet, and capable of handling sensitive or high-profile situations with professionalism
  • Collaborative mindset with the flexibility to support evolving operational and event-related needs


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