ZipRecruiter

Log In

1

Conference Planner Jobs in Ontario (NOW HIRING)

Waterloo IIE 2016

Speakers Coordinator

Waterloo, ON · On-site

UW IIE Conference Planning Team - Competitions/Workshops Being a member of the UW IIE Conference Planning Team is an important role with significant responsibility and requires a noteable time ...

Waterloo IIE 2016

Audio/Visual Coordinator

Waterloo, ON · On-site

This coordinator will be responsible for: working with other members of the Conference Planning Team to asses/understand the techincal requirements of each conference event plan the implementation of ...

Waterloo IIE 2016

Swag & Gifts Coordinator

Waterloo, ON · On-site

Apparel includes conference planning team shirts and volunteer shirts. The swag coordinator will oversee and manage the entire process, from initial design to order reception and invoice. In addition ...

next page

Showing results 1-20

All JobsConference Planner JobsConference Planner Jobs in Ontario

Conference Planner information

What is a conference planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What are the key skills and qualifications needed to thrive as a conference planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What are some of the common challenges a conference planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

What does a conference planner do?

A conference planner organizes and coordinates events such as meetings, conventions, and conferences. They handle tasks including venue selection, scheduling, vendor management, and attendee registration, often using event management software. Strong organizational skills and attention to detail are essential for success in this role.
More about Conference Planner jobs

What job categories do people searching Conference Planner jobs in Ontario look for?

The top searched job categories for Conference Planner jobs in Ontario are:

What cities in Ontario are hiring for Conference Planner jobs?

Cities in Ontario with the most Conference Planner job openings:

What are popular job titles related to Conference Planner jobs in ON?

For Conference Planner jobs in ON, the most frequently searched job titles are:

Conference Planner jobs near you
Infographic showing various Conference Planner job openings in Ontario as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution.

Speakers Coordinator

Waterloo IIE 2016

Waterloo, ON • On-site

Contractor

Re-posted yesterday

Job description

UW IIE Conference Planning Team - Competitions/Workshops Being a member of the UW IIE Conference Planning Team is an important role with significant responsibility and requires a noteable time commitment. The Competitions and Workshops Team will be primarily responsible for organizing all daytime content of the conference. All competitions and seminars/ workshops will fall under this group.

This will be a closely knit team with strong communication, and detailed planning. The Competitions/ Workshop team will organize and coordinate their content before the conference, and will ideally keep the plan on track during the weekend. Our objective is to seamlessly organize and execute all competitions and workshops, along with coordinating all speakers/ judges logistics.

We are looking for outgoing, team oriented Coordinators who feel comfortable handling the content side of the 2016 IIE Waterloo Conference. Speakers Coordinator In this position, you will work closely with the rest of the Competitions/Workshops Team and Sponsorship Organizers to handle speaker/ judges logistics.This position will be best served by an organized, punctual individual who feels comfortable communicating with industry professionals to coordinate logistics. We are looking for someone who is motivated and full of ideas

Once speakers are confirmed, you will reach out to and coordinate their availability, timing, and planned speech content for workshops. Speakers will be coming to the conference from a variety of distances and may require hotel rooms. The Speaker Coordinator will assure that all speakers/ judges logistics, accommodations and scheduling is handled in a timely manner and all communication is professional.

Apply