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Conference Planner Jobs in Toronto, ON (NOW HIRING)

Survalent

Marketing Co-op (Hybrid)

Mississauga, ON

CA$20/hr

Ad-hoc event-related support which could include tradeshow participation (registration, signage design, ordering and managing booth logistics like A/V and internet) as well as conference planning and ...

Ipsen

Business Operations Specialist

Mississauga, ON · On-site

National Business Meeting planning & implementation * Global/Local Congress Management This ... Conference Sponsorships * Advisory Boards * Preceptorships * Practicums * Consultancy Meetings

New

University of Toronto

Sous Chef

Toronto, ON

... planning, attendance and performance management, food production, customer service, inventory ... Experience within a post-secondary, institutional, conference, hospitality, or large-scale food ...

Honeycomb Mfg

Netsuite Admin

Whitby, ON

Coordinate calendars, meetings, and conference room scheduling * Prepare, organize, and maintain ... Experience with accounting or ERP systems (e.g., QuickBooks, NetSuite, or similar) * Familiarity ...

Plooto

Senior Manager, Event Marketing

Toronto, ON · On-site

... conference sponsorships and speaking engagements, and you'll be the connective tissue that keeps ... Own pre-event planning end to end: budgets, timelines, vendor coordination, booth design, materials ...

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All JobsConference Planner JobsConference Planner Jobs in Toronto, ON

Conference Planner information

What is a conference planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What are the key skills and qualifications needed to thrive as a conference planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What are some of the common challenges a conference planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

What does a conference planner do?

A conference planner organizes and coordinates events such as meetings, conventions, and conferences. They handle tasks including venue selection, scheduling, vendor management, and attendee registration, often using event management software. Strong organizational skills and attention to detail are essential for success in this role.
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What job categories do people searching Conference Planner jobs in Toronto, ON look for?

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Conference Planner jobs near you
Infographic showing various Conference Planner job openings in Toronto, ON as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 85% Physical, 7% Hybrid, and 8% Remote job distribution.

Executive Dining, Conference Concierge Manager (81250002)

Sodexo Canada Ltd

Toronto, ON • On-site

Full-time

Posted 15 days ago

Job description

Company Description

Reimagining the Workplace Experience with Sodexo Corporate Services 
 
At Sodexo, we go beyond traditional workplace solutions to create environments where employees thrive. From innovative culinary programs that bring daily delight to integrated facilities management that fosters productivity and well-being, our team plays a vital role in shaping thriving workplaces. 

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.  

Job Description

What You'll Do 

Job Summary 

The Conference Concierge serves as one of the primary point of contacts for event attendees, delivering high-quality, personalized support to ensure a seamless and exceptional conference experience. This role focuses on guest services, logistical planning, problem resolution, and on-site assistance, helping attendees navigate the event and access all services with ease. 

Key Responsibilities 

Attendee Support & Guest Services 

  • Provide a welcoming and professional first point of contact for all conference participants 

  • Staff concierge or information desks throughout the event 

  • Help manage registration check-in and badge distribution when needed 

  • Support attendees with wayfinding, accessibility needs, and troubleshooting 

On-site Event Execution 

  • Oversee event setup, operations, and breakdown 

  • Troubleshoot issues in real time to ensure smooth event delivery 

  • Ensure compliance with safety, accessibility, and company standards 

  • Address and resolve attendee concerns promptly and professionally 

  • Escalate issues to event management team when required 

  • Deliver solutions that enhance attendee satisfaction 

  • Provide dedicated assistance to VIPs, clients, executive and those identified as in need  

  • Coordinate special requests as needed 

  • Ensure a high-touch, premium experience for priority guests 

  • Liaise with vendors, suppliers, sponsors, and partners 

Post-Event Evaluation 

  • Gather feedback from attendees and stakeholders 

  • Provide feedback on event performance 

  • Report common inquiries or issues to support future event improvements 

  • Recommend improvements for future events 

Qualifications

What You Bring 

Qualifications & Requirements 

  • A significant interest, relevant experience and/or education in hospitality, tourism, or events is a must 

  • 1–3 years of experience in hospitality, customer service, events, or concierge roles 

  • Strong interpersonal and communication skills with fluency in MSOffice suite platforms 

  • Professional, friendly, and approachable demeanor 

  • Ability to remain calm and solution-oriented under pressure 

  • Strong organizational and multitasking abilities 

  • Familiarity with event environments or conference operations is an advantage 

  • Flexibility to work evenings and/or extended hours during events

Key Competencies

  • Customer service excellence 

  • Communication and active listening 

  • Problem-solving and conflict resolution 

  • Attention to detail 

  • Adaptability and responsiveness 

  • Cultural awareness and professionalism 

  • A sense of humour and desire to truly enjoy one’s workplace 

Work Environment 

  • On-site at conference centre 

  • High-energy, fast-paced environment with frequent interaction with clients, guests & attendees 

  • Requires standing for extended periods and moving throughout the venue 


Additional Information

Why Sodexo? 

Because we bring the best of everyday to corporate spaces. That means: 

  • Memorable food that fuels body and spirit 

  • Exceptional spaces that inspire 

  • A culture of safety, respect, and belonging 

  • Opportunities to grow, learn, and thrive 

  • A chance to be part of something bigger, supporting vibrant workplaces and empowering teams to succeed. 

  • An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here 

  • And so much more!      

Ready to Join Us? 

If you’re passionate about making a real impact and helping organizations succeed, join us and be part of a team dedicated to enhancing the everyday work experience. 

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.   

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.   

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. 

Thank you for your interest in Sodexo. 

Please note that only those candidates under consideration will be contacted.  

Curious to learn more? Discover why Sodexo is more than just a job - follow us on social! 

Instagram: @SodexoCanada 

LinkedIn: Sodexo Canada Careers 

Facebook: Sodexo Canada