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Conference Assistant Jobs (NOW HIRING)

IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

Provide guidance to conference Steering Committee on all aspects of conference management; assist with the strategy and navigate the future directions with the conference's steering committee

IEEE

Senior Conference Planner (E2883)

Manhattan, NY · On-site

$80 - $100/hr

Provide guidance to conference Steering Committee on all aspects of conference management; assist with the strategy and navigate the future directions with the conference's steering committee

Hilton Albany

Conference Service Manager

Albany, NY

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position ... Provides banquet menu information and package information to the guest. * Assist the banquet staff ...

Hilton Albany

Conference Service Manager

Albany, NY · On-site

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position ... Provides banquet menu information and package information to the guest. * Assist the banquet staff ...

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Conference Assistant information

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How much do conference assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for conference assistant in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

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What are the most commonly searched types of Conference jobs?

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Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,378 per year, or $18.9 per hour.

Conference Coordinator

Augustine Institute Inc

Florissant, MO • On-site

Full-time

Posted 25 days ago

Key responsibilities

  • Assist in planning and organizing meetings, conferences, and special events under the guidance of the Conference and Events Leadership.

  • Coordinate event logistics, including venue setup, catering, decorations, event signage, meeting materials, and other event collateral.

  • Support on-site event management, including attendee assistance and issue resolution.

Job description

Position: Conference Coordinator 

FLSA: Non-Exempt (eligible for overtime in compliance with local, state, and federal regulations) 

Schedule: This full-time position will work on site from the Florissant, MO campus. 

Reporting to: Director of Conferences 


About the Augustine Institute

The mission of the Augustine Institute is to serve the formation of Catholics for the New Evangelization. We educate through academic instruction, compelling programs, and faithful content. We welcome Catholics and Catholic institutions to our campus for retreat, formation and for building the Kingdom of God on Earth. We equip Catholics intellectually, spiritually, and pastorally to renew the Church and transform the world for Christ.

Position Summary

Are you a dynamic, enthusiastic individual with a passion for creating unforgettable experiences? The Augustine Institute is seeking an energetic Conference and Event Coordinator to be the first impression for our guests. As the heartbeat of our events, you'll bring a friendly, welcoming presence and strong knowledge of the Catholic faith to every interaction. You'll assist in planning and executing a variety of events, ensuring each one is seamless and memorable. Your role is crucial in transforming ideas into successful events that leave a lasting impact.

Key Responsibilities

  • Assist in planning and organizing meetings, conferences, and special events under the guidance of the Conference and Events Leadership.
  • Coordinate event logistics, including venue setup, catering, decorations, event signage, meeting materials, name badges, and other event collateral.
  • Serve as a contact for event requests, providing information and guidance to guests.
  • Act as liaison for client contacts to assist Event Planners.
  • Facilitate the event approval process by coordinating with internal departments.
  • Maintain clear and effective communication with Front Desk, Events Department, Campus Support, Facilities, Food and Beverage, Audiovisual coordinators, Sacristans, and other stakeholders throughout the planning process.
  • Perform administrative duties that support conference and event operations, including the preparation and maintenance of event files and planning materials, ensuring documentation is complete, accurate, and organized.
  • Conduct pre-event walkthroughs to verify that meeting spaces are set according to order and all event details are accurately prepared.
  • Welcome clients and guests to campus, providing campus tours as needed.
  • Assist in on-site event management, including attendee assistance and issue resolution.
  • Support post-event activities, including evaluation, feedback collection, and documentation.
  • Uphold the Augustine Institute’s core values of Humility, Collaboration, Innovation, Community, and Excellence in all interactions and tasks.


Qualifications:

  • Bachelor’s degree in a related field or equivalent work experience.
  • Previous experience in event coordination or hospitality preferred.
  • Strong organizational skills and ability to prioritize tasks effectively.
  • Excellent verbal and written communication skills.
  • Knowledge of Catholic traditions, practices, and terminology preferred.
  • Proficiency in MS Office and event management software/tools.
  • Availability to work flexible hours, including evenings and weekends as needed.


Physical Demands:

While performing the duties of this job, the employee is regularly required to stoop, kneel, crouch, reach, stand, walk, lift, type, use office equipment, talk, hear, see, and perform repetitive motions. The employee may occasionally lift or move items up to 20 pounds.

Work Environment:

The employee will primarily work in a climate-controlled office environment but may also assist with on-site event coordination, which may involve exposure to outdoor conditions and varying event settings.