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Conference Assistant information

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$31

How much do conference assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for conference assistant in Colorado is $19.91, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $24.52 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Colorado?

The most popular types of Conference jobs in Colorado are:

What cities in Colorado are hiring for Conference Assistant jobs?

Cities in Colorado with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Colorado as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,407 per year, or $19.9 per hour.

Conference Administrative Assistant

Civica Associations Conferences & Exhibitions

Centennial, CO • On-site

$22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 11 days ago

Key responsibilities

  • Assist the conference department in all event operations.

  • Manage speaker contracts, deliverables, presentation files, assets, and reporting.

  • Manage fulfillment for sponsor and exhibitor benefits and deliverables.

Job description

We are seeking a highly organized and detail-oriented Conference Administrative Assistant to join our team. This role is crucial in supporting the conference team and our association clients in the day-to-day administrative duties to successfully execute conferences and board meetings.

This position is local to Colorado (Denver area) and requires full-time work in the office in Centennial, Colorado.

Key Responsibilities:

  • Assist the conference department in all event operations.
  • Manage speaker contracts, deliverables, presentation files, assets, and reporting.
  • Manage fulfillment for sponsor and exhibitor benefits and deliverables.
  • Print production support for conference signage, badging, and printed program.
  • Assist with client templates to launch projects, i.e. hotel specifications templates, sourcing reports, RFPs, and project timelines.
  • Hotel reservation lists, cross-checks, reporting/tracking.
  • Communication support with vendors, speakers, exhibitors, and hotels.
  • Ordering supplies, packing, and shipping.
  • Mange F&B, AV, and room sets for client board meetings.
  • Technology support: set up and maintain client portals in event management software to include mobile app, online schedule, email templates, exhibitor/sponsor portal, speaker portal, call for speakers, and conference website updates.
  • Vendor sourcing support for miscellaneous conference needs such as transportation, photography/photo booths, tote bags, lanyards, specialty F&B, and more.

Education and Experience...

  • Bachelor's degree or a combination of education and related work experience
  • Minimum 2 years of office/administrative experience
  • Previous experience supporting event/conference teams and/or project management teams, preferred but not required
  • Experience with MS Office including Teams, and SharePoint required
  • Experience with software for registration, exhibitor management, and speaker management preferred but not required
  • CMP preferred, not required

Skills and Abilities...

  • Ability to thrive in a fast-paced environment.
  • Ability to work on multiple clients at a given time to meet client deliverables.
  • Detail oriented with the eye to conduct quality checks on documents such as contracts, communications to client/attendees/exhibitors/sponsors, forms such as call for speakers, sponsor prospectus, etc.
  • Ability to work effectively with many stakeholders of differing communication styles
  • Proactive approach with ability to manage tasks and assignments efficiently
  • Passionate about learning and leveraging new technologies

Benefits:

  • Corporate culture of freedom & responsibility: generous vacation, flexible hours.
  • Compensation commensurate with experience.
  • Employees who work a year or more receive an economic interest in the company (expires if you leave our employ).
  • Health insurance & company-funded Health Savings Accounts.
  • Vision coverage.
  • Dental coverage.
  • Partial cell phone reimbursement.
  • 401k
  • Up to two industry membership dues paid annually.
  • Company support of the cost of attending educational programs, as approved by a manager.

Civica Associations Conferences & Exhibitions -- http://www.civicamanagement.com -- is a medium-sized, innovative association management company, with clients in many sectors, including health care, education, and public safety. We are a fast-paced office, expanding, and need additional support to help us manage and deliver the highest level of service to our clients.

Civica is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.