Company Secretarial Assistant Jobs (NOW HIRING)

Legal Assistant / Senior Legal Assistant – New York (Hybrid Working Model) This role provides administrative and corporate governance support to Springer Nature's U.S. legal team, delivering expert advice and operational assistance. Responsibilities Administrative and Corporate Governance Manage calendars, schedules, and travel arrangements, including visa applications and expense processing. Organize meetings and conference calls; prepare related documents and presentations. Maintain physical and electronic files, and manage departmental office supplies. Process expenses and handle general clerical duties such as photocopying, mailing, and filing. Prepare advanced Microsoft PowerPoint presentations and Excel spreadsheets. Manage corporate secretarial functions for U.S. entities, including maintaining corporate books and records, preparing minutes and consents, officers' certificates, and coordinating required state filings. Monitor alerts from corporate compliance services to respond to government filing requirements and legal notifications. Assist with KYC and other informational requests. Additional Legal and Operational Support Provide administrative support to the U.S. legal team, including assisting with contract management, project support, and maintenance of physical and electronic files. Attend, keep minutes, and assist with the preparation of agendas for certain meetings involving major projects. Assist attorneys with litigation-related tasks such as document production. Assist with the creation of intercompany agreements, including the preparation of schedules and exhibits. Support due diligence efforts in M&A transactions. Assist with management of legal team databases and document management systems, including data entry and retrieval. Provide administrative support for trademarks. Maintain standard form/model legal documentation, department training, and research materials. Review physical mail and electronic communications sent to the New York legal department and delegate to the appropriate legal colleague or stakeholder. Support risk management oversight for U.S. market with Head of Legal Support learning and development administration, including the facilitation of GCO programs. Experience, Skills & Qualifications Bachelor's degree required. 4+ years of prior legal or high-level professional administrative experience, preferably in an international company. Corporate governance or company secretary experience or exposure required. Some familiarity with corporate law concepts. Strong organization skills and excellent time management. Excellent attention to detail, project management, and a high level of accuracy. Collaborative team player. Proficiency in Microsoft Office Suite; knowledge of Workiva, Freshdesk, SharePoint, iManage, and Xflow a plus. Professional verbal and written communication skills with the ability to communicate at all levels of the organization. High level of integrity and strong professional ethics. Benefits Medical, Dental and Vision 401(k) with company match and contribution Hybrid office working policy, Summer Hours, and paid time off Flexible Spending and Commuter programs Multiple Life insurance options Disability coverage Tuition Assistance Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance Employee Assistance Program Family friendly benefits and a variety of employee discounts Compensation Annualized Base Salary Range: Legal Assistant – $70,000 to $85,000; Senior Legal Assistant – $85,000 to $100,000. Equal Opportunity Employer Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us to receive accommodations. #J-18808-Ljbffr