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Collections Admin Assistant Jobs in Florida (NOW HIRING)

Aire Serv

Administrative Assistant

Melbourne, FL · On-site

$15 - $17/hr

... Admin Assistant position is responsible for performing all administrative support related to the ... collections, and preparation of estimates and service requests • Maintain office, HVAC ...

Aire Serv

Administrative Assistant

Melbourne, FL · On-site

$15 - $17/hr

... Admin Assistant position is responsible for performing all administrative support related to the ... collections, and preparation of estimates and service requests • Maintain office, HVAC ...

Apex Companies

Project Administrator

Marathon, FL · On-site

Your Responsibilities as a Project Administrator: * Assist Project Managers with contract ... Monitor aged receivables and support project managers with collections. * Schedule and coordinate ...

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Collections Admin Assistant information

What are the key skills and qualifications needed to thrive as a Collections Admin Assistant, and why are they important?

To thrive as a Collections Admin Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of accounting or finance, often supported by relevant administrative experience or coursework. Familiarity with collections management software, customer relationship management (CRM) systems, and proficiency in Microsoft Office are typically required. Excellent communication, problem-solving abilities, and a professional demeanor help manage sensitive interactions with clients and internal teams. These skills ensure effective debt recovery processes, accuracy in record-keeping, and positive relationships with stakeholders.

What are some common challenges a Collections Admin Assistant faces, and how can they be managed?

Collections Admin Assistants often encounter challenges such as managing a high volume of accounts, prioritizing tasks, and dealing with difficult or unresponsive clients. Staying organized with robust tracking systems and clear communication protocols can help manage workload efficiently. Building strong relationships with both internal teams and clients is essential for resolving issues quickly and maintaining a positive work environment. Regular training on negotiation techniques and updates on compliance regulations can also support success in this role.

What does a Collections Admin Assistant do?

A Collections Admin Assistant supports the collections department by handling administrative tasks such as processing payments, maintaining records, preparing correspondence, and assisting with communication between clients and collection agents. They help ensure that overdue accounts are managed efficiently and that all documentation is accurate and up-to-date. Their role is crucial in helping organizations recover outstanding debts while providing excellent customer service.

What is the difference between Collections Admin Assistant vs Collections Specialist?

AspectCollections Admin AssistantCollections Specialist
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; some roles may require certifications in collections or finance
Work EnvironmentOffice setting, administrative support in finance or collections departmentsOffice setting, focused on debt recovery and client communication
Employer & IndustryFinancial institutions, healthcare, retail companiesFinancial services, healthcare, retail, and credit companies
Search & Comparison IntentLooking for administrative roles supporting collections teamsSeeking roles focused on debt collection and account management

The Collections Admin Assistant primarily provides administrative support within collections departments, handling paperwork, data entry, and scheduling. In contrast, the Collections Specialist actively manages debt recovery, communicates with clients, and negotiates payment plans. Both roles are essential in the collections process but differ in responsibilities and focus areas.

What are popular job titles related to Collections Admin Assistant jobs in Florida? For Collections Admin Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Collections Admin Assistant jobs in Florida look for? The top searched job categories for Collections Admin Assistant jobs in Florida are:
What cities in Florida are hiring for Collections Admin Assistant jobs? Cities in Florida with the most Collections Admin Assistant job openings:
Collections Admin Assistant jobs near you
Accounting Assistant

Accounting Assistant

JOE HILLMAN PLUMBERS, INC.

Fort Lauderdale, FL • On-site

$20 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

Description:

Joe Hillman Plumbers, Inc in Davie, FL is looking to hire a full-time Accounting Assistant to lend a helping hand to our customers. Are you a people person with great communication skills? Would you like to join an established company within an essential industry? If so, please read on!


This position earns a competitive wage of $20-$23/hr (depending on experience). We provide solid benefits and perks, including medical, dental, vision, a 401(k) plan with match, paid holidays, paid vacation time and personal time off, and supplemental insurance. If this sounds like the right opportunity for you, apply to join our office today!


ABOUT JOE HILLMAN PLUMBERS, INC

Joe started his own plumbing company in 1987 with 4 associates and a $5,000 loan from his parents. After 31 years, we remain a family-owned business with a personal approach. We deliver high-quality service at a low cost and perform every job better than the one before.


We provide a rewarding work environment that respects diversity, new ideas, and hard work. Creating a positive work environment leads to happy employees, happy customers, and company growth.


A DAY IN THE LIFE OF AN Accounting Admin Assistant

  • Assist in the preparation and maintenance of financial records.
  • Perform data entry for invoices, receipts, and financial transactions.
  • Reconcile accounts and resolve discrepancies.
  • Process payments to vendors and follow up on outstanding invoices.
  • Posts payments by recording check, electronic and credit card transactions.
  • Ensure compliance with company policies and regulatory requirements.
  • Respond to internal and external inquiries regarding financial data.
Requirements:
  • High school diploma or equivalent required.
  • Associate’s or bachelor’s degree in accounting, finance, or a related field preferred but not required.
  • Proven experience in an administrative or accounting support role.
  • Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite (Excel, Word, Outlook).
  • Ability to work independently and collaboratively in a team environment.
  • Ability to handle data entry with accuracy and attention to detail.
  • Strong time management skills and ability to meet deadlines.
  • Knowledge of basic financial reporting and reconciliation.

Do you love working with people? Can you effectively balance a variety of tasks? Are you passionate about always providing great customer service? Can you easily establish a good rapport with people? Are you a team player who genuinely cares about others? If yes, you might just be perfect for this administrative position!


WORK SCHEDULE FOR AN ACCOUNTING ADMIN ASSISTANT / COLLECTIONS SPECIALIST

This full-time administrative position typically works 7am- 4pm with two paid 15 min breaks and 1 hour unpaid lunch at our office.