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Client Intake Coordinator Jobs (NOW HIRING)

Robert Half

Intake Coordinator

Shawano, WI · On-site

$18 - $19/hr

We are looking for an Intake Coordinator to support a non-profit organization in Shawano, Wisconsin ... Enter, update, and organize client information within internal records and tracking systems with ...

Robert Half

Intake Coordinator

Chilton, WI · On-site

$18 - $19/hr

We are looking for an Intake Coordinator to support a non-profit organization through a Contract ... Maintain organized client files and enter information into internal systems with a high degree of ...

Alpharetta Law Firm

Be Seen First

Administrative Assistant / Client Intake Coordinator

Alpharetta, GA · On-site

$45K - $60K/yr

Our Alpharetta Law Firm is looking for an energetic, intelligent, and personable Administrative Assistant / Client Intake Coordinator to become an important part of our growing team. This is a unique ...

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How much do client intake coordinator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for client intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What does a client intake coordinator do?

A Client Intake Coordinator is responsible for managing the initial contact between clients and an organization, such as a healthcare facility, law firm, or social services agency. They gather essential information from new clients, assess their needs, and ensure that all necessary documentation is completed. Their role is crucial in setting the tone for a positive client experience and ensuring that clients are directed to the appropriate services or professionals. They often work closely with other staff members to coordinate appointments and follow-ups, helping streamline the intake process and maintain accurate records.

What skills and qualifications are needed to thrive as a client intake coordinator?

To thrive as a Client Intake Coordinator, you need strong organizational skills, attention to detail, and experience with administrative processes, often supported by a background in customer service or healthcare administration. Familiarity with client management systems, electronic health records (EHR), and scheduling software is typically required. Excellent interpersonal communication, empathy, and problem-solving abilities help you build rapport with clients and coordinate efficiently with team members. These skills ensure accurate data collection, positive client experiences, and smooth onboarding processes essential for organizational success.

Is a client intake coordinator job stressful?

A client intake coordinator job can be stressful due to managing multiple client interactions, meeting deadlines, and ensuring accurate documentation. The role often requires strong organizational skills and the ability to handle high-pressure situations, but stress levels vary depending on the work environment and workload.

How does a client intake coordinator typically collaborate with other departments during the onboarding process?

A Client Intake Coordinator works closely with multiple departments, such as sales, legal, and operations, to ensure a smooth onboarding experience for new clients. This involves gathering essential information, clarifying client needs, and communicating requirements to relevant teams. Coordinators often act as a bridge, relaying updates and resolving any issues that arise during intake. Effective collaboration helps to prevent miscommunication, streamline workflows, and ensure that clients receive consistent, high-quality service from the start.
What cities are hiring for Client Intake Coordinator jobs? Cities with the most Client Intake Coordinator job openings:
What are the most commonly searched types of Client Intake jobs? The most popular types of Client Intake jobs are:
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Client Intake Coordinator jobs near you
Infographic showing various Client Intake Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 11% Part Time, and 6% Contract. Highlights an 76% Physical, 3% Hybrid, and 21% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

SENIOR INTAKE COORDINATOR

Searcy, Denney, Scarola, Barnhart & Shipley, P.A.

West Palm Beach, FL • On-site

$17.50 - $23.75/hr

Full-time

Posted 3 days ago

New

Job description

Description:

Searcy Denney Scarola Barnhart & Shipley, P.A. (www.SearcyLaw.com) is a nationally recognized trial law firm committed to protecting and defending the rights of people injured through negligence, improper conduct, deceit or abuse of power. The firm has represented clients in courtrooms throughout Florida and across the nation, for over 40 years.


The West Palm Beach office is seeking a service-oriented Sr. Intake Case Specialist who is empathetic, possesses excellent listening skills, and is proficient in both English and Spanish.


  • Review the preliminary information from the Intake Coordinator and work with the potential client to gather all the circumstances and details related to the potential case. Prepare the potential client’s intake paperwork and input the information in the case management system.
  • Conduct internet and external research as needed and appropriate.
  • Conduct internal conflict research on all potential new cases.
  • Make decision to either accept or turn-down the case.
  • Work closely with legal teams in assigning new case to ensure a smooth process.
  • Add value to the intake process by providing careful evaluation and appropriate recommendations.
  • Contact all potential incoming clients via the firm’s website, email and US mail.
  • Meet with all potential client walk-ins.
  • Conduct and follow up on potential client intake consultations.
  • Follow all firm guidelines and requirements.
  • Other duties as assigned.


Requirements:

Education, Qualifications, and Certifications


High school diploma or GED required. Associates degree or higher preferred.


Experience


Five or more years of experience in legal, medical or insurance claims field required.


Experience using Microsoft Office Suite (Word, Excel, etc.) required.


FileVine experience preferred.


Bi-lingual in English and Spanish required.




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